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021384 CC Reg Min e CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, FEBBUARY 13, 1984 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 PM M I NUT E S CALL TO ORDER The regular meeting of the Shorewood City Council was called to order by Mayor Rascop at 7:30 PM February 13, 1984, in the Council Chambers of City Hall. PLEDGE OF ALLEGIANCE The meeting was opened with the Pledge of Allegiance and a prayer. ROLL CALL Present: Mayor Rascop, Councilmembers Shaw, Stover, Gagne and Haugen Staff: Attorney Larson, Engineer Norton, Administrator Uhrhammer and Clerk Kennelly APPROVAL OF MINUTES ~ Haugen moved, Gagne seconded, to approve the Minutes of January 23, 1984 as corrected in the official Minute book. Motion carried unanimously. TEMPORARY SIGN PERMIT Mr. Julian was present to request a temporary sign permit on behalf of the Excelsior Covenant Church located at 19955 Excelsior Boulevard. He was notified by the building inspector that a permit was required for the temporary signage that has previously been used for special event announcements. The Council informed him that he should obtain written permission from the State Highway Department to locate the sign on highway property and then obtain a permit from the building inspector. Mr. Julian was not aware that a permit was required or of the regulation governing signs. Haugen moved, Rascop seconded, to deny the sign permit as requested by the Excelsior Covenant Church. Permit was denied unanimously - 5 ayes. 7:45 PUBLIC HEARING - RAPID OIL CHANGE SETBACK VARIANCE The Public Hearing was called to order by Mayor Rascop at 7:58 PM. e The purpose of this hearing was to request a setback variance on the property located at 19465 State Highway 7. No public comment was received. e ~ e REGULAR COUNCIL MINUTES MONDAY, FEBRUARY 13, 1984 page two RAPID OIL CHANGE SETBACK VARIANCE HEARING - continued Mr. Ed Flaherty was not present to present Rapid Oil Change but he did inform staff that he disagreed with the Planning Commission's recommendations. He will be returning to the Planning Commission before continuing his request at the Council level. Mayor Rascop continued the public hearing to the next Council meeting. PLANNING COMMISSION REPORT Rapid Oil Change Councilmember Stover reviewed the Commission's Report on the Rapid Oil request. PARK COMMISSION REPORT Mari Kooi Gordon Lindstrom was present to introduce Mari Kooi to the Council and present the Park Commission's recommendation to appoint her as a new Park Commission member. Shaw moved, Gagne seconded, to accept the Park Commission's recom- mendation and appoint Mari Kooi to the Park Commission. Motion carried unanimously. MYAA 4th Annual Hockey Tournament The Tournament was held at Badger Park on February 4th, 5th, and 6th, and at Cathcart on February 4th and 5th. Century Club Park Commission discussed the Century Club donation. They recom- mended to the Council that these donations should be used for the purchase of playground equipment to be installed at Manor and Badger Parks. Festival of Parks Suggested dates of June 23rd or June 30th were mentioned, also the idea of making the Festival a one day event, possibly making it more sucessful. The Commission will be involving interested non-Commis- sion residents in a new "Festival of Parks Committee". The first meeting will be held in February. ENGINEER'S REPORT Heidi Johnson Litigation Engineer Norton received a call from the Attorney representing Home Insurance Company, the City's insurance carrier, in reference to the Heidi Johnson litigation. He asked the Council for any information they had about the accident and at what ball field in Freeman Park did it occur. e REGULAR COUNCIL MEETING MONDAY, FEBRUARY 13, 1984 page three Council was not familiar with the accident and suggested that he speak to former Councilor Park Commission members for information. ADMINISTRATOR'S REPORT Hockey Tournament Administrator Uhrhammer presented a incurred by the hockey tournament. expenses be sent to Pat Hanily, the list of the cities expenses Council suggested a copy of tournament supervisor. Maintenance Department Appointment Superintendant Zdrazil would like to add an additional man to the Road Department staff. Haugen moved, Gagne seconded, to advertise the position March 1st, for appointment in May. e Public Property Tree Bid Three lists of trees to be removed have been submitted by Zdrazil, a. trees to be removed by City Staff b. trees to be removed by N.S.P. c. Contractor bid list. Bids will be taken on each individual tree on the Contractor list. Office Equipment Sale An ad will be placed in the paper for sealed bids on miscellaneous office desks not being used. MAYOR'S REPORT Police Chief Appointment Richard A. Young has been appointed the new Police Chief effective March 5, 1984, of the South Lake Minnetonka Public Safety Dept. Cross-country Race A cross country running~racB sponsored by the Wayzata Bank & Trust will be held on April 29th. This race will be run thru Shorewood. A request has been received for the Council to grant permission for this event. Gagne moved, seconded by Stover, to approve this request. Motion carried unanimously. e Water Extension Letter A copy of a letter directed to the City of Deephaven was received. The letter was referring to a request from Deephaven to allow a further extension of the Minnetonka Water System into Deephaven. Minnetonka has placed a moratorium on further water connections to other cities until a study of need can be completeq. They would also like input from the adjoining cities as to their probable need. e REGULAR COUNCIL MEETING MONDAY, FEBRUARY 13, 1984 page four COUNCIL REPORTS AMM Annual Meeting John Boland, former Chair of the Task Force investigating the M.W.C.C., was the speaker. He reviewed the Task Force findings that recommended an enlargement of the Force to 16 members and to reduce the area they represent. Haugen commented that a letter was not sent from the City Administrator requesting to be placed on the Task Force Agenda to inform them of the problems the City has had in the past with the M.W.C.C. Haugen said 'she was very disappointed that the Administrator did not make the request to be placed on the Agenda as directed". Fill Permit - Paul Albitz - Dellwood Lane Construction on the Albitz's property has been started without a building permit from the City. The building inspector will "Red Tag" the job until February 16, 1984 meeting of the Watershed District. An application for filling on this property will be acted on at that time. The DNR has not granted a fill permit at this time and will not until the City grants their permit. The City will be double feeing Albitzbecause of this violation. e Sign Violation Council would like the Building Inspector to check on possible signage violation at Warners Hardware and Vine Hill Furniture. Police Department Complaint Shaw inquired into why the local police force was spending so much of their time patroling on Hwy. 7. He did not feel this was their job and would like the Department notified of this. Rascop will notify the Police Department. Joint Workshop Meeting Council discussed the cost of the consultant proposed for the Joint Workshop scheduled for February 25th, 1984. The cost was quoted as $2200.00 plus expenses for preparation time, travel and Workshop time. Council felt that the cost was extremely high. Haugen asked the Administrator if he had consulted GTS on costs of Consultants or facilitators? He did not check with GTS but felt that Mr. Barrett's qualifications warranted the expense. Haugen moved, seconded by Shaw, to offer a limit of $2000. to Mr. Barrett, and if he is not in agreement, contact GTS to make arrangements for a facilitator. Motion carried - 4 ayes - 1 abstain (Stover) e Finance Committee Report Stover reported on the completion of the water rate recommendation. Committee would like to approve their minutes prior to them being submitted to the Council. e e e REGULAR COUNCIL MEETING MONDAY, FEBRUARY 13, 1984 page five COUNCIL REPORTS - continued Drainage Problem - Dan Austin Gagne and Stover were requested by Mr. Austin to come and observe a water drainage problem at his residence at 4860 Rustic Way. Gagne questioned Engineer Norton about diverting the drainage further down the road and routing it through City Property to Lake William. Engineer Norton felt that this "band-aid approach" would only cause another problem. He would only stand behind his original recommendation previously submitted. Gagne asked the Council to inform Mr. Austin whether the City was intending to make the improvement or not. Rascop instructed the Engineer to make another application to the Watershed District for funds to enable the City to correct this drainage problem. C.C. Ludwig Award Nomination RESOLUTION NO. 9-84 Haugen moved, seconded by Rascop, to support the League of MN Cities nomination of Wayne C. Courtney, Mayor of Edina, for the C. C. Ludwig Award. Motion carried unanimously. APPROVAL OF CLAIMS AND ADJOURNMENT Haugen moved, seconded by Shaw, to approve claims for payment to be followed by adjournment at 11:30 PM. General Fund [Acct # 00166] Liquor Fund [Acct # 00174] Checks 28294 28357 Checks 1835 - 1868 = $33,871. 72 $20,069.06 Respectfully Submitted, H~!f~ Mayor Sandra L. Kennelly City Clerk