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082784 CC Reg Min . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, AUGUST 27, 1984 COUNCIL CHAMBERS 5755 COUNTRY CLUB RD 7:30 P.M. M I NUT E S CALL TO ORDER The Regular Meeting of the Shorewood City Council was called to order by Mayor Rascop at 7:30 PM, Monday, August 13, 1984. PLEDGE OF ALLEGIANCE Mayor Rascop opened the meeting with the Pledge of Allegiance and a Prayer. ROLL CALL Present: Mayor Rascop, Councilmembers; Haugen, Shaw, Stover and Gagne. Staff: Attorney Larson, Engineer Norton, Planner Nielsen, and Clerk Kennelly. APPROVAL OF MINUTES Gagne moved, seconded by Stover, to approve the Minutes of the Special Meeting of August 9, 1984 as written. Motion carried - 5 ayes. Haugen moved, seconded by Gagne to approve the Minutes of the Regular Meeting of August 13, 1984 as written. Motion carried - 5 ayes. Haugen moved, seconded by Gagne to approve the Minutes of the Special Meeting of August 16, 1984 as corrected. Motion carried - 5 ayes. PLANNING COMMISSION REPORT Stover reported on the completion of the Fire Lane Study. The Commission felt that the regulation of the fire lanes should be addressed in an Ordinance, that they are willing to draft for approval. When the Minutes are given to the Council they will contain their recommendations. PARK COMMISSION REPORT Shaw reported on Shorewood Oak's storm water plan and drainage plan presented by Geoff Martin. Tonka Men's Club was present to explain their plans to build a Little League field at Freeman Park on the Babe Ruth site. They were advised to return to the City with plans for a formal request to change the present field. The Commission also discussed the Trivesco project and the proposed new City Budget. . MINUTES REGULAR COUNCIL MEETING MONDAY, AUG. 27, 1984 Page Two MATTERS FROM THE FLOOR Steinberg Division 5935 Christmas Lake Road RESOLUTION NO. 52-84 Attorney Larson explained to the Council a request from Debbie Steinberg asking the Council to ratify Resolution No. 25-79 that approved the division of her property located at 5935 Christmas Lake Road. The former owner who requested this division did not file the division with the County when he received the Resolution approving that division. Stover moved, seconded by Gagne to ratify Resolution No. 25-79 by approving this division in accordance with that Resolution. Motion carried - 5 ayes. CDBG JOINT COOPERATIVE AGREEMENT RESOLUTION NO. 53-84 . . Haugen moved, seconded by Shaw to approve a Resolution joining with the County in a 3 year agreement for C.D.B.G. funds. Motion carried unanimously. WATER POLICY DISCUSSION Councilmember Haugen read to the Council and audience a letter express- ing her views on the Water Policy issue. (Letter attached to August 27, 1984 Minutes - Exhibit A). Haugen then requested a reconsideration of the Water Policy Resolution No. 51-84, and to be returned to the Council for a vote, seconded by Shaw. Motion to reconsider vote was approved, 3 ayes to 2 nays (Stover and Gagne). The original Water Policy motion is now open for further debate. Stover and Gagne did not feel that any information has been obtained to alter their decision and still supported the same views as before. Stover read the Water Policy dated July 11, 1983 (Resolution No. 52-83) (refer to attachment in Minutes - Exhibit B). Council voted on the reconsideration to deny the motion made in Resolution No. 51-84. Motion passed, 3 ayes to 2 nays (Stover & Gagne) to deny Resolution No. 51-e4. (The present Water Policy now reverts back to O~ the Policy set in Resolution No. 52-83). I' Stover would like it proved at what number of connections would be needed to generate enough revenue to exceed the operation and maintenance cost of the proposed well for Waterford. Mr. Mason then explained, that if the City adopted a tentative plan to water this area themselves, the City could then request from the City of Minnetonka temporary water connections to service up to 90 new homes in the 3 development areas of Vine Hill before a well would have to be installed. At that time the well would be installed and transfer of the 90 new homes and the existing Shady Hills area connections would be connected to the new well. This would then service more residents . . . MINUTES REGULAR COUNCIL MEETING MONDAY, AUG. 27, 1984 Page Three Water Policy Discussion, continued: than the Amesbury well currently does, this well has been referred to as being able to cover its own operation and maintenance expenses. Gagne still felt there was risk to the City and he would prefer the developer would bond themselves. The developer agreed to pay to Shorewood $1,375. in trunk charges for each house as its built to be deposited and earn interest prior to the well being installed. Mr. Mason felt a municipal well is needed to be marketable with adjoining areas; insure proper fire protection and give the advantage of a lower insurance rating. These projects will in turn increase the tax base substantially. Stover suggested the 3 projects get together and pay for'the water improvement themselves. Mason indicated that the City would have to make the request to Minnetonka for them to connect to theil waLel UIl a temporary basis, the developer cannDt make that agreement. Norton informed the Council of the bids for utilities for the project have been received. They can be held for 45 days before awarding to contractors, after that date the contractors do not have to hold to their bid price. Council continued to mscuss their concerns and opinions on the project. They then reviewed the proposed Outlots and their uses. The proposed park acquisition was discussed. Haugen moved, seconded by Shaw to instruct the staff to offer Mr. Bruce the amount of the appraisal received and to discuss possible terms to purchase the land recommended for park area by the City Park Commission. Motion carried unanimously. If an agreement on the land cannot be obtained, the Council reserves the right to acquire a suitable site within the project area. Council break 9:50 PM - 10:05 PM. BONDING CONSULTANT INFORMATION Mr. Shanon and Mr. Goblirsch from Springstad Co. submitted variations of bond payment schedules. He reviewed different types and time spreads at varying interest rates. He also addressed questions on "letter of credit". Norton informed the Council of low bidders on projects: Project 84-5 Project 84-5G - Kenco $685J907.65 - Wangerin $304,125.00 . . . MINUTES REGULAR COUNCIL MEETING MONDAY, AUG. 27, 1984 Page Four ATTORNEY'S REPORT Brandhorst Development Contract RESOLUTION NO. 54-84 Gagne moved, seconded by Shaw to approve development contract as submitted and accepted by owner and staff. Motion carried - 5 ayes. Heiland Development Contract RESOLUTION NO. 55-84 Gagne moved, seconded by Shaw to approve development contract as submitted and accepted by owner and staff. Motion carried - 5 ayes. ENGINEER'S REPORT Norton reviewed the bid on Project No. 84-2 - Street Construction and Appurtenant Work. The low bid came in at $202,211.00 from Valley Paving Inc. These bids came higher than antic~pated. The City doesn't have enough money budgeted to cover the bid price. Staff will try to find additional funds from other areas and return with a recommendation later. ADMINISTRATOR'S REPORT Budget Council made suggestions for their budget in areas of organizations, conferences, newsletters, and travel expenses. They do not want the Mill Rate increased for next year. Assessor The new assessor has requested the insurance liability cost be added to his contract amount. Council disagreed, they felt it should be his expense. File System Julie Story has left he City effective August 24, 1984. Council directed staff to obtain bids for codification at this time. Staff Review Dates Review for salaries will be held on anniversary dates, Mayor and Administrator will be setting up a review for City Clerk. COUNCIL REPORTS It was brought to the Council's attention that an above ground swimming pool and deck have been built at the James Latterner residence without a permit. Council and Building Inspector Nielsen reviewed the installation. Nielsen informed Latterner that a permit was necessary and should be obtained. . . . MINUTES REGULAR COUNCIL MEETING MONDAY, AUG. 27, 1984 Page Five Council Reports, continued: Haugen moved, seconded by Gagne to approve deck and pool permit as submitted wit~-additional fences because side barriers are 4 feet in height and the deck has a gate to the pool area. Motion carried - 3 ayes to 2 nays (Stover and Shaw). APPROVAL OF CLAIMS AND ADJOURNMENT Shaw moved, seconded by Haugen to approve claims for payment to be followed by adjournment at 12:00 A.M. Motion carried unanimously. General Fund (Acct # 00166) Liquor Fund (Acct # 00174) Respectfully submitted, Ju~~ Mayor Sandra L. Kennelly City Clerk