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091084 CC Reg & SP Min . . . CITY OF SHOREWOOD BUDGET REVIEW AND REGULAR COUNCIL MEETING MONDAY, SEPT. 10, 1984 MINNEWASHTA SCHOOL 26350 SMITHTOWN RD 5:30 PM - BUDGET 7:30 PM - COUNCIL MEET. M I NUT E S CALL TO ORDER The Regular Council Meeting and Budget Review of the Shorewood City Council was called to order by Mayor Rascop at 5:35 PM, Sept. 10, 1984. ROLL CALL Present: Mayor Rascop, Councilmembers Haugen, Shaw, Stover and Gagne. Staff: Administrator Vogt, Finance Director Beck, Clerk Kennelly, and Finance Committee. Attorney Larson, Engineer Norton, and Planner Nielsen arrived at 7:30 PM. BUDGET REVIEW Finance Director Beck and Administrator Vogt reviewed the submitted copy of the Budget to the Council and reviewed each department for the Council. This Budget reflects a 24.18 mill rate, stayed in line with 1984 mill rate. Comments and questions from Council and Finance Committee members were discussed: 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) Postage Meter purchase. Bidding process for Attorney services. IIIn-Housell Engineer. Additional office space for Planner. Police Department Budget - Chief to submit additional information to Council. Check on additional expense of Fire Warden and 16% increase to Mound Fire Contract. Obtaining additional information on road projects and funds. Try to obtain a different agreement with Deephaven and Green- wood on signal lights on Highway 7. Funds for diseased tree removal. Obtain written agreement with Tonka Bay and possibly Community Services for expense on Crescent Beach. Budget meeting adjourned at 7:16 PM. Regular Council Meeting was reconvened at 7:30 PM. RICHARD MOORE - SITE PLAN REVIEW 24470 Smithtown Road Richard Moore was present to make his request for an auto sales lot and display area to be located at 24470 Smithtown Road. This request is in compliance with the C-3 zoning of this property. Council reviewed the Planner's and Engineer's reports and discussed possible drainage problems that could occur. Council discussed drainage in . . . MINUTES BUDGET & REG. COUNCIL MON., SEPT. 10, 1984 Page Two Richard Moore, Site Plan, continued: reference to Engineer report. They also reviewed the type of building and would like him to retain as much of the existing trees as possible. Shaw moved, seconded by Haugen approval subject to compliance with the Engineer's recommendations on drainage and the retention of screening. Motion carried unanimously - 5 ayes. SIMPLE SUBDIVISION - ALBERT HOOPS RESOLUTION NO. 57-84 Mr. Hoops of 26675 Smithtown Road has requested a division of approximately 3.3 acres from his 5.86 acre parcel. This property will be combined with the property to the east for development at a later time. Stover moved, seconded by Gagne to approve the division subject to the combination with the adjoining property as submitted. Motion carried by roll call vote - 5 ayes. 7:45 PM PUBLIC HEARING Setback Variance - Steve Turner RESOLUTION NO. 58-84 Steve Turner of 23980 Yellowstone Trail made a request to the Council for a 44 foot setback from the road, requiring a 6 foot variance to add a third stall to his existing garage. Planning Commission did recommend approval 4-2. Council questioned the topography of the property, and if the garage could be moved back. Mr. Turner stated that the land drops severly behind the existing garage. Gagne moved, seconded by Stover to approve the variance stating topography of the property as the hardship needing the 6 foot variance. Motion carried by roll call vote - 5 ayes. TRIVESCO/WATERFORD DISCUSSION Mayor Rascop informed the Council and citizens that the developers of Trivesco have agreed to install and maintain their own water system for that project, totally at their expense. The City will have to issue a franchise to the developers to operate a water system. The Concerned Citizens Group has requested that a committee be established to study what can be done with the existing wells. This committee will be comprised of a developer, a member of the Concerned Citizens Group, a member of the Finance Committee and individual citizens of the City. Interested residents are to send their letter of interest to the City Hall. Rascop moved, seconded by Haugen that the City will not install municipal water to Trivesco, Near Mountain or Covington Vine Ridge projects. Motion carried unanimously. COUNCIL BREAK 8:00 - 8:23 PM Council took a break for the purpose of talking to individuals and answer their questions and address their concerns. MINUTES BUDGET & REG. COUNCIL MON., SEPT. 10, 1984 Page Three . TRIVESCO/WATERFORD - CONTINUED A resident asked if the City was going to buy the well at the end of a year for $1.00. Rascop said that within the agreement, that if the affected residents would petition the City to take the well over in years to come, the developer has agreed to sell it for $1.00. '\ E. A. W. REPORT \~j WATERFORD P. U. D. RESOLUTION NO. 59-84 Engineer Norton reviewed the E.A.W. report. Rascop requested he review the report in reference to the ponding areas. Concerns on potential drainage problems were voiced by Mr. Vogel and Mr. Ben Schnurr. Stover moved, seconded by Gagne to remove any and all references to "public" or "municipal" water within the report. Rascop moved, seconded by Haugen to accept the Findings of Facts stating there will be no negative impact on the environment made by this development. Motion carried by roll call vote - 5 ayes. WATER POLICY RESOLUTION NO. 60-84 Clair Towne, representing the "Concerned Citizens Group" requested the Council to reinstate the water policy adopted on August 16, 1984 in Resolution No. 51-84. . Stover so moved, seoonded by Gagne, Rascop read that policy. Motion carried by roll call vote - 4 ayes, 1 nay - Shaw- he felt that the new well study committee will be making a recommendation that may have to change this motion again. COUNCIL BREAK 8:55 - 9:03 PM TRIVESCO/WATERFORD PRELIMINARY PLAT REVIEW John Uban, representing Trivesco did a short review of the proposed development. He went over the phasing of single family, multiples, and commercial areas, lot sizes and intersectiam plans. Public comment received: Mrs. Vogel - Opposed to lot sizes. John Dodson - What completion time frame is scheduled - 5 years. When will the intersection be completed - Developer proposing comple- tion before multiple and commercial areas are completed. Norton indicated that the Traffic Study will refer to this. The study has not been reviewed yet. Elliot Cobb - Concerned about existing tree abuting his lot and the project. Uban stated that as many trees as possible will be kept. Greg Suddendorf - Spoke in support of the development and the developers. .. Mrs. Vogel asked how much the intersection and improvements to . . . MINUTES BUDGET & REG. COUNCIL MON., SEPT. 10, 1984 Page Four Trivesco/Waterford Preliminary Plat Review, continued: Vine Hill Road would cost the residents? Uban indicated most of the improvements costs would be covered by developers8nd State Hignway - this has not been totally determined yet. Sheldon Sparber - Concerned about added traffic from construction equipment. Haugen would like to see this traffic directed south to Highway 101. Brad Smith - Felt the new road and intersection should be put in before construction is started. Dennis Clark - Questioned park area to be designated. explained the Park Commission recommendations for park indicated the City was working on the purchase of that Park funds. Les Anderson - Concerned the new collector street would be an extension of Crosstown 62. Council indicated that road would be much further to the south. Larry Buesgens - Questioned plan for intersection, if it turned into a four-way intersection - Study will address that issue. Carol Butterfield - Asked about location of community well - Proposed at the corner of Covington Road and Old Market Road. Les Anderson - When will a complete plan be available - Uban stated it may be two years yet. Elliot Cobb - Felt the City was in a rush to pass this project, he felt the intersection should be in place first. He wanted road restrictions placed to insure the safety of the children from construction traffic. Larson stated the City had no legal way to post road against certain kinds of traffic. Stover - Wanted to know what status the City was in, in obtaining the Bruce property for park land. Vogt updated Council on the proposal submitted to Bruce. Sparber _ feels the intersection and commercial area plans should be completed already. Maria Malooly - Felt the intersection at Vine Hill should have been solved prior to previous developments such as Burger King or Phoenix Gardens were allowed. Engineer Norton reviewed the proposed road and grading improvements within the project. Further information will come from the Traffic Study. Dodson - Would like to see no construction work done on Saturday or Sunday. Brad Smith - Wants assurances that the developer will make park dedication and know what kind of restrictions will be placed on the commercial area. Henry Paetzel - Wants to be able to comment on Traffic Study, Rascop said this can be done in 6 - 8 weeks. Haugen suggested developer direct his construction traffic use to Highway 101 as access, with no Sunday work or work done after dark. Park Land dedication, could a reservation be placed on the developer if the proposed park plans do not materialize. Mason will not put a park in his plans now, but is donating $500.00 per lot to the Park Fund. Rascop land and area, with ,:4,/' . ~ . . .S8AB ~ - 8+0A 11B0 110J Aq P81JJB0 U01+0W +08rOJd .+08rOJd pJOJJ8+BM 84+ JOJ SUB1d JO U01+BJBd8Jd 84+ pUB S+U8W8AOJdW1 84+ J8pJO 0+ 8U~BD Aq P8PU008S 'P8AOW MB4S SNV~d dO NOI~VHVd~Hd .~~ V~9 .ON NOI~n~OS~H S~N~W~AOHdWI ~H~ H~aHO - aHOdH~~VM . . MINUTES BUDGET & REG. COUNCIL MON., SEPT. 10, 1984 Page Five PRELIMINARY PLAT APPROVAL RESOLUTION NO. 61-84 Stover moved, seconded by Gagne to accept the preliminary plat as submitted (Refer to Figure #3 - Waterford Design Framework Manual, August;...,. 1984). Motion carried unanimously by roll call vote - 5 ayes. COUNCIL BREAK 10:25 - 10:30 PM WATERFORD - FEASIBILITY REPORT (See Attachment) RESOLUTION NO. 62-84 Engineer Norton recommended acceptance of the "Feasibility Report" as amended by removing "Watermain Project". Shaw moved, seconded by Haugen to accept the Feasibility Study as amended _ dated September 10, 1984. Motion carried by roll call vote - 5 ayes. PETITION FOR BONDING UTILITIES RESOLUTION NO. 63-84 Petitions were submitted from all the controlling land owners of the Waterford project, requesting the City to bond and reassess them for: Grading, Sanitary Sewer" Storm Sewer, and Street Construction and Appurtenant Work - NO water related improvements included. Also a petition from the controlling land owners of the Covington Vine Ridge project for a portion of the sanitary sewer improvment. Haugen moved, seconded by Gagne to accept the petition as requested. Motion carried unanimously by ,roll call vote - 5ayes. AWARD PROJECT 84-5G RESOLUTION NO. 64-84 Engineer Norton recommended acceptance of the bid submitted by Wangerin, Inc., 8610 Harriet Ave. So., Bloomington, Mn. 55420 in the amount of $304,125.00, the bonding amount to be 232,900.00 for S~reet Construction and related work and the balance of $71,225.00 to be paid direct by the developers. The balance relates to individual lots and not project utilities. Shaw moved, seconded by Gagne to accept the bid as recommended and award to Wangerin, Inc. Motion carried unanimously - 5 ayes. AWARD PROJECT B4~5 RESOLUTION NO. 65-84 . Engineer Norton recommended acceptance of Project 84-5 for sanitary sewer, water main, storm sewer, street construction and appurtenant work in the amount of $685,907.65, to Kenco, Inc., 1694 - 91st Ave.N.E., Blaine, Mn. 55434. The bid will be divided to pullout all costs of watermain, in the amount of $103,260.00 to be paid directly by the developer and $582,647.65 to be bonded for. MINUTES BUDGET & REG. COUNCIL MON., SEPT. 10, 1984 Page Six . Award Project 84-5, continued: Gagne asked who set specifications for the water system? All specs were drawn by the City Engineer and inspections will be made by the City Engineer and his costs will be directed to the developer. Haugen moved, seconded by Gagne to accept the bid and award Project 84-5 to Kentro, Inc. Motion carried unanimously - 5 ayes. Mr. Mason questioned ~he percentage of the project cost on water and how would the Engineer be charging him. Norton estimated a 17.72% of the total cost for Engineering on the water portion, to be billed directly to developer. BOND SALE RESOLUTION NO. 66-84 Mr. Goblirsch from Springstad, Inc. was present to determine terms and t~ when the Council would like to have the. bond sale for the Waterford Improvemts. Council will appoint Curt Pearson as the City's Bonding Counsel. Council recommends a 15 year bond with an equal amount of principle to be assessed each year with interest amounts to differ'each year. Goblirsch presented a General Obligation Improvement Bond schedule. Figures were then amended in accordance with bid costs. . Gagne moved, seconded by Rascop to accept the bonding issue as amended and set Bond Sale for 8:00 PM on October 22, 1984 at City Hall. Motion carried by roll call vote - 5 ayes. GRADING PERMIT - WATERFORD Council reviewed grading plans as drawn by Schoell and Madsen. Letters of approval have been received from Riley-Purgatory Watershed District. Gagne moved, seconded by Stover to approve the grading plans and issue the grading permit in accordance with the plans. Motion carried - 5 ayes. RAPID OIL FEE DISCUSSION Planner Nielsen explained that Mr. Flaherty was disputing the legal costs billed to him because of his project and reconsideration necessary to obtain approvals. Council requested that Mr. Flaherty should explain to the Council his request. Issue was tabled to later date. ENGINEER'S REPORT Ivy Lane Storm Sewer - Project 84-3 Report RESOLUTION NO. 67-84 . Engineer Norton recommended payment in the amount of $29,025.35 to ~~ F.F. Jedlicki, Inc. representing 96% of the bid price. Final payment will be requested at completion. . .' . MINUTES BUDGET & REG. COUNCIL MON., SEPT. 10, 1984 Page Seven Engineer's Report - Ivy Lane Storm Sewer, continued: Rascop moved, seconded by Haugen to approve the payment as recommended to F.F. Jedlicki, Inc. for $29,025.35. Motion carried - 5 ayes. ADMINISTRATOR'S REPORT 1984 Budget Amendment The City received an additional $3,784.00 This figure was not previously budgeted. allocated for Street Repair Improvements. from Local Government Aid. Vogt recommended this be Rascop moved, seconded by Gagne to approve allocation to Street Repair Improvements - motion carried - 5 ayes. Request to Share Planner A request to share the City's Planner was received from Excelsior. Council denied request, because the Planner has no available time for any additional work. Assessor Appointment Jerry Hedlund has declined the appointment of City Assessor. Gagne moved, seconded by Haugen to appoint Rolf Erickson to the City Assessor at a contract rate of $18,300. for 1985, Assessor to supply his own Liability Insurance. Motion carried - 5 ayes. MAYOR'S REPORT LMCD The LMCD is proposing to handle all the lake prosecutions and the receipt of fines. Attorney Larson was in support of this plan. APPROVAL OF MINUTES Haugen moved, seconded by Gagne to approve the Minutes of the Regular Council Meeting, August 27,1984 as corrected. Motion carried - 5 ayes. APPROVAL OF CLAIMS AND ADJOURNMENT Haugen moved, seconded by Gagne to approve the claims for payment to be followed by adjournment at 12:05 AM. Motion carried - 5 ayes. General Fund (Acct. # 00166) Liquor Fund (Acct. # 00174) Respectfully submitted, wR~ Mayor Sandra L. Kennelly City Clerk