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092484 CC Reg Min CITY OF SHOREWOOD REGULAR MEETING MONDAY. SE~T. 24. lqA4 COUNCIL CHAMBERS 5755 COUN~RY CLUB RD 7:30 P.M. M I NUT E S . CALL TO ORDER The Regular Meeting of the Shorewood City Council was called to order by Mayor Rascop at 7:30 P.M., September 24, 1984. PLEDGE OF ALLEGIANCE Mayor Rascop opened the meeting with the Pledge of Allegiance and a Prayer. ROLL CALL Present: Mayor Rascop, Councilmembers Shaw, Stover, Gagne, Haugen. Staff: Attorney Larson, Engineer Norton, Administrator Vogt, and Clerk Kennelly. APPROVAL OF MINUTES Gagne moved, seconded by Haugen to approve the Minutes of the Special Council Meeting of September 5, 1984 as written. Motion carried-5 ayes. Haugen moved, seconded by Shaw to approve the Minutes of the Regular . Council Meeting of September 10, 1984, as written. Motion carried-5 ayes. PARK COMMISSION REPORT Ice Rink Request A request for funds to have a gate built for the ice rink at Badger and to add additional mesh to protect the free skating area from the hockey pucks, was made. The work would be done by the Public Works Department. Shaw moved, seconded by Gagne to approve a transfer of $600. from the Park Capital Improvement Fund for this improvement. Motion carried unanimously. Shaw reported that the Hockey Association was discussing the use of Badger r~nk for organized hockey and Cathcart rink for unsupervised practice only. EXCELSIOR COVENANT TEMPORARY SIGN PERMIT David Julien of the E~celsior Covenant Church was present to request a temporary sign for a special announcement, this is the second request this year. This is a lit, but non-flashing sign. Haugen moved, seconded by Gagne to approve the request as submitted. ~ Motion carried - 5 ayes. MINUTES REGULAR, COUNCIL MEETING September 24, 1984 page two . 1985 ANIMAL PATROL CONTRACT The 1985 animal patrol contract was submitted for approval by White Bear Animal Control, Inc. The contract is the same as in 1984 with an over all increase of 5%. Gagne moved, seconded by Shaw to approve and sign the White Bear Animal Control contract for 1985. Motion carried unanimously - 5 ayes. NEAR MOUNTAIN - FINAL PLAN REQUEST FOR EXTENSION Mike and Peter Pflaum were present to request of the Council that a letter be sent to the City of Chanhassen stating the City's current water policy and that the City is in agreement with Near Mountain's request to connect to the Chanhassen water system if feasible. Mr. Pflaum reviewed his project plans for Near Mountain in Chanhassen and Shorewood. He would like to make some changes in his or~g~nal plan from quad-units to single family on small lots similar to the units presently built in the Chanhassen portion of his project. When the final plan is completed and the arrangements for water have been completed he has agreed to sign the Development Agreement. Mr. Pflaum asked the Council for an extension of, !time to complete his Final Plan. He would like a one year extension from the current deadline of December 19, 1984. . Planner Nielsen had no objections to the extension. The Park Commission would like to have an opportunity to comment on proposed park plans prior to finalization of plans. Haugen had some concerns on the water connection to Chanhassen, if Metro Council stepped in and forced Shorewood to connect a city-wide water system. Gagne moved, seconded by Stover to the current Shorewood water policy the developer to request to obtain Chanhassen municpal water system. (Haugen) . direct a letter to Chanhassen stating and indicate the City's approval of water for his project from the Motion carried - 4 ayes - 1 abstain Rascop moved, seconded by Stover to grant an extension of the Final Plan to December 19, 1985, plans to be submitted by April, 1985. Motion carried unanimously - 5 ayes. ENGINEER'S REPORT . Change Order - Project No. 84-2 Street Construction and Appurtenant Work Engineer Norton presented a Change Order in the amount of $676.40 additional to be added to the original bid by Valley Paving, Inc. This additional cost has been requested for 1985 pricing of bituminous, because Enchanted Lane will be done in 1985. This will also change the completion date from October 22, 1984 to July 1, 1985. Rascop moved, seconded by Gagne to approve the addition of $676.40 according to Change Order No. 1 subject to a letter being received from Valley Paving, Inc. asking to complete the Enchanted Lane in 1985. Motion carried, 3 ayes, 2 nays (Shaw and Haugen). MINUTES REGULAR COUNCIL MEETING September 24, 1984 page three ~ TRIVESCO UPDATE REPORT Engineer Norton reviewed for the Council what was discussed at the Preconstruction Meeting on the Trivesco project. They covered under- ground utilities, needed permits, construction works, shop drawings, construction traffic, erosion control, field office site, and emergency contacts. The contractor would like to start the sewer installation from Covington Road and head north through the Bruce property. Shaw expressed concerns about obtaining control of part or all of the Bruce property for road access and park area. Vogt and Larson will continue to work with Bruce to finalize an agreement for that area for the road access and also try to come to an agreeable price to purchase the area requested by the Park Commission. . . The developers have asked to have additional improvement added to the original bid work to put utilities in Chartwill Hill at this time. The bonding consultant indicated that the change would delay the bonding sale date to mid-November. Engineer Norton pointed out some errors and missing dates in the traffic study. He is ready to review the study whenever the Council would like to schedule it. ~ BUDGET REVIEW The Council reviewed various areas of the proposed B~~or cut~~ readjustments. Steve Frazier representing the Finance Committee commented on areas that the Committee had concerns. The Committee felt that storm water projects should be assessed to the effected areas as long has the City is not fiscally sound instead of the cost coming out of the general Budget. Haugen felt a contigency fund should be set up and the projects be paid for out of that fund on a first come firsit serve basis or as they occur. Rascop moved, seconded by Gagne to remove $75,000. from Fund No. 10 - General - Street and Roadways, A~[itpi tal Outlay No. 63 - (other improve- ments) for storm water projects and place in a contingency fund. Storm water projects to be assessed to effected areas. Motion carried - 4 ayes, 1 nay (Stover). 2-Way Radio Bids f,.f Administrator Vogt submitted a bid for 2-way radios for the Maintenance Department. The bid included VHF base radio, antenna system and remote unit at a cost of $4,787.00 ,;~ Rascop moved, seconded by Gagne to authorize the purchase also to include additional equipment that is needed, not to exceed the $12,000. budgeted in 1984. Any additional equipment in excess of $12,000. will come out of the 1985 budget. Motion to approve the request was unanimous - 5 ayes. MINUTES REGULAR COUNCIL MEETING September 24, 1984 page four . Budget Review, continued: Frazier questioned Engineering and Attorney costs and suggested possible ways of lowering that cost to the City. Shaw motioned to separate $10,000. from legal services and place in miscellaneous service for the purpose of litigation. Seconded by Haugen, motion carried ~ 5 ayes. Chief Young was present to answer budget questions. Council discussed the possible merger of Deephaven and Greenwood and the affect it would have on the Department personnel. Chief Young said that a 12th man would be laid-off if that merger was completed. Chief Young submitted a request to purchase emergency siren at a cost of $12,000. to be shared by Shorewood and Excelsior. He submitted a plan of additional sirens to complete an area-wide plan to protect the south lake area in the future. Gagne moved, seconded by Rascop to approve the expenditure of $6,000. for the siren. Haugen motioned to cover the cost by CDBG Funds or secondly, by Revenue Sharing Funds, amendment accepted by Gagne and Rascop. Motion carried unanimously - 5 ayes. BUDGET APPROVAL RESOLUTION NO. 68-84 . Haugen moved, seconded by Gagne to adopt the General Fund and Revenue Sharing' Fund for 1985 as corrected. Motion carried unanimously-5 ayes. RESCHEDULE COUNCIL MEETING October 8th meeting will be rescheduled for October 15th because of Columbus Day on the 8th. APPROVAL OF CLAIMS AND ADJOURNMENT Haugen moved, seconded by Gagne to approve the claims for payment to be followed by adjournment at 12:50 A.M. Motion carried - 5 ayes. General Fund (Acct. # 00166) Checks 29352 - 29404 $55,885.41 Liquor Fund (Acct. # 00174) ClJe::t.s 2519 - 2549 $15,112.59 Respectfully submitted, Jv4/ ~~ Mayor Sandra L. Kennelly City Clerk .