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102284 CC Reg Min CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, OCTOBER 22,1984 COUNCIL CHAMBERS 5755 COUNTRY CLUB RD 7:00 PM - Planning Commission Interviews 7:30 PM - Reg. Meeting e M I NUT E S PLANNING INTERVIEWS Council members interviewed Mari Kooi, a present member of the Park Commission, for the vacancy on the Planning Commission. CALL TO ORDER The regular meeting of the Shorewood City Council was called to order by Mayor Rascop at 7:30 PM, October 22, 1984. PLEDGE OF ALLEGIANCE Mayor Rascop opened the meeting with the Pledge of Allegiance and a Prayer. ROLL CALL Present: Mayor Rasoop, Councilmembers Gagne, Haugen, Shaw and Stover. Staff: Attorney Larson, E~gineer Norton, Administrator Vogt, and Clerk Kennelly. e. APPROVAL OF MINUTES Gagne moved, seconded by Haugen to approve the minutes of the October 15, 1984 Council meeting, as written. Motion carried - 5 ayes. MATTERS FROM THE FLOOR Mr. and Mrs. Robert Whelan of 5910 Cathcart Drive was present to question the Building Inspector's request for a survey of their property to accompany a Building Permit for a porch. Mr. Nielsen felt there is a need for either a site plan or a survey to determine whether a variance is needed. He feels the existing home is a nonconforming structure due to the set back requirement of 50 feet from the road. It was in compliance with the Ordinance requiring a 35 foot set bac~ when it was or~g~nally built. Mr. Whelan agreed that a variance may be necessary and will proceed with that application but would like to put in footings prior to receiving his variance as required by Ordinance due to possible freezing. He stated that he will remove any construc- tion done if he does not receive his variance as requested. PLANNING COMMISSION REPORT Stover reviewed the Commission's recommendation to approve the Harding Acres subdivision - 3 ayes - 1 nay. . A statement from the Planning Commission was received, requesting the Council to interpret Ordinance No. 159 for them. Council felt that they should interpret these Ordinances as they understood them instead of as the Council may interpret them. . e . MINUTES REGULAR COUNCIL MEETING MONDAY, OCT. 22, 1984 Page Two OAK RIDGE ESTATES 3RD ADDITION FINAL PLAT APPROVAL RESOLUTION NO. 74-84 Engineer Norton reviewed the plat and felt everything was in order, the utilities are installed and have been inspected and approved. The City should not accept the road within the project until one year after completion and a form of bond or security should be held until it has been accepted. Gagne moved, seconded by Haugen to approve the final plat as submitted subject to the Engineer's recommendations, payment of all subdivision fees, park fund fees, acceptance of assessments, and the title opinion. Motion carried by roll call vote - 5 ayes. ACQUISITION OF PARK PROPERTY Council discussed with the staff the progress of the park land acqulsl- tion of the "Dayton Property". Council discussed possible ways of purchasing this property; depletion of all park funds; credits to Bruce at time of subdivision; possible renegotiation of purchase price; buy a portion from Dayton and obtain additional land from Near Mountain. Mr. Mason asked the Council to secure the property necessary for the intersection of "Old Market Road" and Covington Road. Shaw felt that the total purchase should be determined at one time. Gagne moved seconded by Rascop to proceed through the Attorney in acquiring the road intersection property. Motion carried - 3 ayes - 2 nays (Shaw and Haugen). PARK COMMISSION REPORT Roger Stein from the Park Commission requested an increase in salary for Rink Attendants to be raised from) $4.25 to $4.75 per hour. Shaw moved, seconded by Gagne to approve the increase if it is within the limits of the budget. Motion carried - 5 ayes. ATTORNEY'S REPORT SHOREWOOD OAKS DENIAL RESOLUTION NO. 75-84 Council reviewed the Resolution of Denial of the Shorewood Oaks project. Shaw moved, seconded by Stover to accept the Resolution of Denial in- cluding minor corrections. Accepted by roll call vote - 5 ayes. ENGINEER'S REPORT CHANGE ORDER NO. 1 - WATERFORD PROJECT 84-5 RESOLUTION NO. 76-84 Engineer Norton submitted a Change Order in the amount of $7e,901.28 to be added to Project 84-5 for additional work to be included within this project. An additional 22% for Engineer expenses and any additional bonding costs will be added to the $78,901.28 and increase the total bond to cover this project. MINUTES REGULAR COUNCIL MEETING MONDAY, OCT. 22, 1984 Page Three . Engineer's Report - Change Order, continued: Gagne moved, seconded by Haugen to accept the Change Order as submitted also that any water improvement done in conjunction with this Change Order, be paid for by the developer and not added to the bonding. Engineer Norton informed the Council that Mr. Mason has agreed to all the recommendations for utility' spectfitat~on submitted by Orr-Schelen-Mayeron. ACCEPT REVISED BOND ISSUE AMOUNT RESOLUTION NO. 77-84 Gagne moved, seconded by Shaw to rescind portions of Resolution No. 73-84 and issue Bonds in the amount of $1,250,000.00 as submitted by Springsted, Inc. based on a 15 year spread for the Waterford Project. Resolution adopted by roll call vote - 5 ayes. INTERVIEW FOR PLANNING COMMISSION MEMBER James Schultz of 5465 Timber Lane was interviewed by the Council for a possible appointment to the vacancy on the Planning Commission. . ENGINEER'S REPORT, CONTINUED FINAL PAYMENT ~ PROJECT NO. 84-1 RESOLUTION NO. 78-84 Engineer Norton recommended final payment in the amount of $537.20 to Allied Blacktop for Sealcoating Project No. 84-1. Gagne moved, seconded by Haugen to approve payment as recommended, accepted by roll call vote - 5 ayes. FINAL PAYMENT - PROJECT NO. 84-3 RESOLUTION NO. 79-84 Norton recommended final payment in the amount of $2,907.65 to F.F. Jedlicki, Inc. for Ivy Lane Storm Sewer - Project No. 84-3. Haugen moved, seconded by Gagne to approve payment as recommended, accepted by roll call vote - 5 ayes. ADMINISTRATOR'S REPORT MnDOT LAYOUT NO.1 Council reviewed a layout submitted by MnDOT making alterations to turn off lanes and crossings along Highway 7. Council recommended realignment of the Highway 7 and Highway 41 intersection, on the north side; keeping open the Galpin Lake crossing; requests an explanation of the closing of the "Thonander crossing". Staff to notify any affected residents. . GREENWOOD/DEEPHAVEN MERGER Council discussed the intended merger between Deephaven and Greenwood. Haugen is in disagreement of this merger. Council directed a letter be sent to the "Municipal Board" stating the Ci tyr's position in this matter. MINUTES REGULAR COUNCIL MEETING MONDAY, OCT. 22, 1984 Page Four 4It Administrator's Report, continued: THEFT OF SATELLITES Administrator Vogt informed the Council of the theft of 2 of the Satellites leased for the City parks. Satellites are requesting $250.00 a piece to cover the loss, they have no insurance on them and the City does not have them listed on their policy. Shaw recommended checking to see if the City has a IILiabilization Clausell in our Hennepin County Policy. Gagne moved, seconded by Haugen to pay for the satellites only after all coverage has been researched. MEETING DATES November eth - Canvassing Meeting 5:30 PM November 19th - Council Meeting and Bond Sale December lOth - Council Meeting for December UNION PROPOSAL Council reviewed the proposed contract from the Union and responded to the contract demands. ELECTION JUDGE APPOINTMENTS Shaw moved seconded by Rascop to accept the list of trained Election Judges as presented. Motion carried unanimously. 4It MAYOR'S REPORT METRO COUNCIL APPOINTMENT Mayor Rascop appointed Administrator Vogt as the IIcontact personll to the Metro Council for the City. COUNCIL REPORT Cable Commission Budget was submitted for Council information. Finance Committee Council would like to invite the Finance Committee to the Council Meeting of November 19th at 7:00 P.M. Bob McDougall - IIPerson of the Yearll RESOLUTION NO. 80-84 Shaw moved seconded by Haugen to pass a Resolution in support of Bob McDougall, former Mayor of Shorewood, award of IIPerson of the Yearll by the Excelsior Area Chamber of Commerce. APPROVAL OF CLAIMS AND ADJOURNMENT Rascop moved, seconded by Haugen to approve the claims for payment to be followed by adjournment at 11:55 P.M. Motion carried 5 ayes. General Fund (Acct # 00166) Checks 29581 thru 29618 $204,629.00 Liquor Fund (Acct # 00174) Checks 2678 thru 2706 $31,807.06 Respectfully submitted, 4It tzM ;(~ ~or Sandra Kennelly City Clerk