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111984 CC Reg Min . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, NOVEMBER 19, 1984 COUNCIL CHAMBERS 5755 COUNTRY CLUB RD 7:00 - FINANCE COMMITTEE 7:30 - REGULAR MEETING M I NUT E S JOINT COUNCIL AND FINANCE COMMITTEE DISCUSSION The Council met with two members of the Finance Committee, Kathy Amlaw and John Bridge to discuss what direction the Committee should take in the future. Stover commented on the reVlSlons made at their September 27, 1984 meeting on the "By Laws" and "Charter". She felt that the Committee was looking to the Council for directions as to their goals as a Finance Committee. Amlaw felt it was very important to maintain a constant schedule of meetings. She suggested that the Committee have the responsibility to monitor the Budget and the Financial Statements. Vogt felt we had staff that was trained to best monitor those areas. Council felt involvement was very important, but had some concerns about the staff costs needed to obtain proper information. New ideas from the Committee may be beneficial to staff as well as special projects assigned to specific problem areas, such as the pros and cons of a census to determine a 5,000 population f~gure. This could bring us additional funds but only under specific qualifications. COUNCIL MEETING CALL TO ORDER The regular meeting of the Shorewood City Council was called to order by Mayor Rascop at 7:45 P.M., November 19, 1984. PLEDGE OF ALLEGIANCE Mayor Rascop opened the meeting with the Pledge of Allegiance and a Prayer. ROLL CALL Present: Mayor Rascop; Councilmembers Haugen, Shaw, Stover and Gagne. Staff: Attorney Larson, Engineer Norton, Administrator Vogt, Planner Nielsen, and Clerk Kennelly. APPROVAL OF MINUTES Haugen moved, seconded by Gagne to approve the minutes of the regular Council Meeting of October 22, 1984 as written. Motion carried-5 ayes. Gagne moved, seconded by Haugen to approve the minutes of the Canvassing Board Meeting of November 8, 1984 as written. Motion carried - 5 ayes. . . . MINUTES REGULAR COUNCIL MEETING MON., NOV. 19, 1984 page two 7:45 PM PUBLIC HEARING SETBACK VARIANCE - REDFIELD HOMES RESOLUTION NO. 81-84 The public hearing was opened at 7:45 PM to hear a request from Mr. Gary Nelson, representing Redfield Homes. He has requested a setback variance of 35 feet from the road for the placement of an attached garage, stating hardship due to topography. Public hearing was closed at 8:48 PM with no public comment. Gagne moved, seconded by Shaw to grant the 35 foot variance as recommended by the Planning Commission and Planner's Report. Motion carried by roll call vote - 5 ayes. SHOREWOOD OAKS - DENIAL OF REZONING REQUEST RESOLUTION NO. 82-84 Council reviewed a draft Resolution denying the rezoning request of Shorewood Oaks. Haugen moved, seconded by Stover to accept the Resolution to deny the rezoning request. Resolution passed by roll call vote - 5:ayes. ATTORNEY'S REPORT CABALKA LOT USE REQUEST Attorney Larson presented his Legal Memorandum, date November 19, 1984, in response to Mr. Cabalka's request to retain for his use, a small adjacent lot to his homestead parcel that he is selling. Larson made a request to the League of Minnesota Cities to do research on various cases that could be related to this situation. He feels that the material obtained substantiates the City's Zoning Ordinance "Merger Provision". Mr. Cabalka was not in agreement with the Attorney's opinion and felt his rights of ownership on the lot were being taken away, after he paid taxes on this property for 30 years. 8:00 PM BID OPENING - BOND SALE - WATERFORD Gerry Stanon of Springsted, Inc. presented the bond proposal for the Bond Sale at 8:00 PM, November 19,1984. He then asked for any additional bids, and, receiving none he presented an affidavit of publication of sale and 4 bids that he has received. Net Interest Net Interest Syndicate Head Dollar Cost Rate Piper, Jaffrey & Hopwood Norwest Bank - Mpls Merrill Lynch Capital Market Group Miller Securities $1,119,477.92 1,098,631.25 9.7317 9.5505 9.8213 9.80713 1,129,777.09 1,128,147.93 . . . MINUTES REGULAR COUNCIL MEETING MON., NOV. 19, 1984 page three BOND SALE AWARDED RESOLUTION NO. 83-84 Mr. Stanon recommended the Council award the bid to Norwest Bank of Minneapolis. This is a 15 year bond to mature from 1986 through 2001, and the bank will act as a registrar. Gagne moved, seconded by Haugen to award the bid to Norwest Bank of Minneapolis as recommended. Motion approved by roll call vote - 5 ayes. COUNCIL BREAK 8:25 - 8:30 PM PRELIMINARY PLAT - HARDING ACRES RESOLUTION NO. 84-84 A presentation of the proposed Harding Acres subdivision was given by Mr. Otto. The division will contain 20,000 square foot lots with 100 feet of road footage for each lot as required in the R-2 zoning of that area. He is requesting a phased development, first phase will consist of 7 lots, all fronting an existing road. The developer will have to extend sewer lines further north on Wedgewood Road to service the lots that will have frontage there,. He also has agreed to dedicate 5 feet in width along the front of Wedgewood Road to add to the existing 40 foot width, 5 feet will also be requested if the property on the west side of Wedgewood Road develops. Mr. Otto indicated that he was agreeable to putting in a dul-de-sac or a through-street as the planner suggested. Council q~estioned the through-street onto Glen Road as opposed to a cul-de-sac for better access of emergency vehicles and snow plowing. Concern from area'residents were expressed regarding maintaining 20,000 square foot lot size as stated by Chuck Amlaw. The largest opposition came regarding opening Glen Road through onto the road within this new project. Bob McDougall, Roger Fischback, Ralph Hatch, Lori Lindberg and Frank Mara were some of the residents that did not want the road opened to through traffic. Some of the concerns were speeding, safety of pedestrians, need to widen existing street thus requiring the removal of trees, additional traffic problems at County Road 19 and miscellaneous other problems. Haugen suggested a "crash gate" for emergency purposes, the residents did not feel this serves a good purpose, and barricades have been built and torn down repeatedly in the past. Gagne has questions about the controls on the total project by approving the first phase only. The Council will be approving a complete overall plan but platting in phases, this would allow the control needed. Questions on the need to obtain Watershed District approval of a grad- ing and erosion plan. Engineer Norton did not feel that this would be necessary for the first phase but may be for the completion phases. He felt that the Comprehensive Storm Sewer plan has already addressed this area and will have to be followed. . . . MINUTES REGULAR COUNCIL MEETING MON., NOV. 19, 1984 page four Preliminary Plat - Harding Acres, continued: Stover moved, seconded by Gagne to accept the preliminary plat to contain 20,000 square foot lot minimum, acceptance of drainage plan, no access onto Glen Road, dedication of 5 feet along Wedgewood Road for road right-of-way, also subject to payment of all park fund fees, subdivision costs and any additional sanitary sewer charges. Motion accepted by roll call vote - 3 ayes, 1 abstain (Rascop) and 1 pass (Shaw) - he did not feel all his questions regarding the plat have been fully answered). SIMPLE SUBDIVISION SUSAN REID - 23585 YELLOWSTONE TRAIL RESOLUTION NO. 85-84 Ms. Reid was present to request a division of approximately 39,000 square feet of the back portion of her lot to then be combined with the property to the east. Stover moved, seconded by Gagne to approve the division subject to the legal combination with the property to the east, and a 10 foot drainage and utility easement along each lot line be provided. Division was approved by roll call vote - 5 ayes. EXCELSIOR COVENANT CHURCH - SIGN REQUEST Mr. Julien made a request for the church for a temporary sign from 11/20/84 to 12/20/84. Gagne moved, seconded by Shaw to approve the sign request. Motion carried - 5 ayes. PARK COMMISSION REPORT Gordy.; Lindstrom from the Park Commission indicated that some interest has been expressed by the Tonka Soccer Association in building a soccer field at Freeman Park. The Commission has been looking at various parks in the City in an effort to determine what should be planned in the future. Shady Hills "Park property" at this time is no more than a run-off area, they discus- sed various ways to deal with this area. Council suggested that the Commission take a look at the p~sed Waterford area park because of the low elevation of this area. Tonka Bay has offered to take over complete control of the now shared Crescent Beach and bill Shorewood for ~ the expense, as Shorewood has done in the past. Rascop would like Vogt and Tonka Bay Administrator to discuss this proposal. HEILAND AUTOMOTIVE SIGN REQUEST Rascop moved, seconded by Haugen to approve a request for a non-flashing temporary sign to be placed at Heiland Automotive for the purpose of a "Grand Opening" not to exceed 7 days. Motion carried unanimously - 5 ayes. . . . MINUTES REGULAR COUNCIL MEETING MON., NOV. 19, 1984 page five ENGINEER'S REPORT Time Extension Request by Valley Paving Engineer Norton recommended approval of an extension of the completion date of Project 84-2 to November 22, 1984. Haugen moved, seconded by Shaw to approve the extension to November 22, 1984 to Valley Paving. Motion carried - 5 ayes. Approval of Payment - Project 84-2 Norton recommended approval of payment to Valley Paving completed on Project 84-2 in the amount of $91~329.98. leave 5% retainer until completion of the Project. for work This will Gagne moved, seconded by Haugen to approve payment as recommended - 5 ayes. Time Extension Request - Waterford - Project 84-5 Norton recommended approval of a completion date to July, 1985 for Kenko, Inc. on Project 84-5. Gagne moved, seconded by Haugen to approve the extension as recommended - 5 ayes. Approval of Payment - Waterford - Project 84-5 Norton recommended approval of the payment of $95,475.00 to Wangerin, Inc. for work completed on Project 84-5. Haugen moved, seconded by Gagne to approve payment on November 30, 1984, funds to come out of the General Fund until the bond money is received, interest will be charged against bond money when received. Motion carried - 5 ayes. Waterford Up-dates Engineer reviewed for the Council the progress of the project. He indicated that model homes will be started this fall on the Vine Hill Road side of the project. Complaints have come in on Sunday construc~ tion being done. Norton indicated that there was a field office on site with an inspector from the Engineer's office at all times. Traffic Study Review Council and staff will have the first review of the traffic study for Waterford and State Highway 7 at 7:00 P.M., November 27, 1984. ADMINISTRATOR'S REPORT Union Negotiating Meeting A "closed to the public" meeting for union negotiation will be held between union employees and Council only, on November 26, 1984 at 7:30 P.M. in the Council Chambers. . MINUTES REGULAR COUNCIL MEETING MON., NOV. 19, 1984 page six Administrator's Reports, continued: ORDINANCE CODIFICATION Council reviewed a report from Administrator Vogt with bids from 4 codifiers. Shaw moved, seconded by Rascop to award the Codification bid to Sterling Codifiers, Inc., Weiser, Idaho. Motion carried - 3 ayes to 2 nays (Stover and Gagne). MAMA Meeting Vogt will attend a "Comparable Worth" Meeting on December 4th to obtain additional information on implementation of this law. MAYOR'S REPORT Rascop moved to rescind Ordinance 159 regarding variances granted to nonconforming structures. Motion died for lack of a second. COUNCIL REPORT Stover moved, seconded by Gagne to thank by means of an award, to give to Robert Shaw for his time and effort given to the Planning Commission. Motion carried unanimously - 5 ayes. . Gagne requested additional financial discussion be given to the Council. . APPROVAL OF CLAIMS AND ADJOURNMENT Haugen moved, seconded by Gagne to adjourn the regular Council Meeting of November 19, 1984 at 11:25 P.M. after approval of payment of the bills. Motion carried - 5.ayes. General Fund (Acct.# 00166) Checks 29619 - 29715 Liquor Fund (Acct.# 00174) Checks 2707 - 2778 $336,362.85 $ 50,564.86 Respectfully submitted, dvM- R~ Mayor Sandra L. Kennelly City Clerk