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012885 CC Reg Min CITY OF SHOREWOOD REGULAR COUNCIL MEETING MON., JANUARY 28, 1985 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. . M I NUT E S CALL TO ORDER The regular meeting of the Shorewood City Council was called to order by Mayor Rascop at 7:32 P.M., January 28, 1985. PLEDGE OF ALLEGIANCE Mayor Rascop opened the meeting with the Pledge of Allegiance and a Prayer. ROLL CALL Present: Mayor Rascop; Councilmembers Stover, Gagne, Shaw, and Haugen (arrived 7:45 P.M.) Staff: Attorney Larson, Engineer Norton, Engineer Morast, Planner Nielsen, Administrator Vogt, and Clerk Kennelly. APPROVAL OF MINUTES Gagne moved, seconded by Stover to approve the minutes of the Special Meeting of December 17, 1984 as written. Motion carried - 4 ayes. . Gagne moved, seconded by Shaw to approve the minutes of the Regular Council Meeting of January 14, 1985 as corrected in the Official Minute book. Motion carried - 4 ayes. PARK COMMISSION REPORT Gagne reported that Guy Streater representing the American Legion presented the Park Commission with a donation of $2,000 to be used at Cathcart Park for play equipment similar to the equipment at Badger and Manor Parks. The Commission discussed the acquisition of the Bruce/ Dayton property. Gary Carl informed the Council that the skating party to be held on February 3 will be at Cathcart Park. TAX FORFEIT LAND RESOLUTION NO. 6-85 Shaw moved seconded by Gagne to release the land identified as PID# 32-117-23-13-0035 for State Land sale. Motion carried ~ 4 ayes (Haugen arrived 7:45 P.M.). CONTROLLED SUBSTANCES ORDINANCE ORDINANCE NO. 162 Council reviewed the 2nd draft of the Controlled Substances Ordinance. Stover clarified questions on amounts of substances and penalties. . Gagne moved, seconded by Rascop to accept the 2nd reading and adopt the Ordinance as presented. Motion carried - 5 ayes, by roll call vote. MINUTES REGULAR COUNCIL MEETING MON., JAN. 28, 1985 page two . 7:45 PM PUBLIC HEARING TRAFFIC STUDY REPORT City Engineer Norton introduced Engineer Morast who then went through an explanation of the technical aspect of the traffic study. He reviewed the current intersection and traffic flows and the proposed new inter- section and the manner of traffic flow that will then be followed. Morast reviewed three alternative plans for the new intersection. Mr. Duane Brown, the district Engineer for MnDOT was present. Mayor Rascop opened the hearing for public comments: Comments were received from the following people: Kipp Johnson, What alternative plan is being recommended - Alternative #3. Attorney Linda Fisher, representing Burger King and owner Jim Winsted and Traffic Engineer Ken Anderson were present. Attorney Fisher presented the view of Mr. Winsted and concluded in their opinion that this will harm the business by adding additional traffic time and confusion for their customers. Larry Buesgen, 20090 Excelsior Blvd. had concerns of added noise because of intersection and possible rezoning to the north side of the highway. Planner Nielsen reviewed the tentative plans for the north side of the intersection, he also did not feel any commercial zoning could result there because of current protected wetlands. . Ed Flaherty, owner of Rapid Oil Change and Video Update would like the City to work with the area business people to come to a more acceptable solution to the present intersection. A letter will be submitted re- presenting the group. His concerns were loss of income and felt a realignment of the present intersection could come from revenue from the Trivesco project. He supported a corridor study from Highway 101 to Excelsior. He felt that changing this intersection for added safety had not been proven to him sufficiently. Carly Peterson Blister did not feel the current plan was any safer than the present conditions. Kipp Johnson, Skipperette, wanted to know what would stop the Stratford area residents from using Shady Hills as a short cut. Haugen indicated a plan for a barrier to be installed on Shady Hills Road at Vine Hill Road. Harry Niemela, Vine Hill Furniture, felt the intersection proposals are an after thought after the development of Trivesco was approved. He felt that the business should have been given first priority and they were not properly informed of any changes. Haugen indicated the long history surrounding the intention to improve this intersection and various meetings with the business people keeping them informed of all the various proposals over the past years. Gary Carl asked what a corridor study consisted of? Engineer Morast explained that a request would be made to MnDOT and they would determine the need and who would be responsible for the cost of the study. . MINUTES REGULAR COUNCIL MEETING MON., JAN. 28, 1985 page three . Ken Anderson, Traffic Engineer asked why the south side of the existing intersection has to be closed as recommended in this study. Morast stated that the new development area would allow an intersection that would correct the existing safety problem. Concerns that MnDOT would not like or make funds available for 2 intersections so close together. Engineer Brown of MnDOT stated that H.E.S. funds may not be available. Further clarification of plans should continue with MnDOT for their input and for the possibilities of funding. Mayor Rascop closed the public portion of the hearing at 9:20 P.M. to be continued at the February 25, 1985 Council meeting. Written comments to be accepted until that time. Council Break 9:22 P.M. to 9:30 P.M. 8:30 PUBLIC HEARING (opened at 9:30 P.M.) ORVILLE HASTINGS VARIANCE REQUEST RESOLUTION NO. 7-85 Mr. Hastings of 5495 Radisson Entrance was present to request a variance to expand a nonconforming structure, by adding onto the north side of his home and not expand the conformity. A variance was given to build the house within the setback area because of the topography of the lot. Public portion of the hearing was closed at 9:32 PM with no public comment. . Shaw moved, seconded by Stover to approve the variance based on the hardship of lot topography. Motion carried by roll call vote - 5 ayes. PARK ACQUISITION Planner Nielsen reviewed for the Council his report on the projected revenues to the Park Fund. Gagne indicated that the Park Commission was strongly in favor of the Dayton/Bruce location and would be willing to deplete their funds to purchase this property. They would like to retain a $10,000 balance. Shaw moved to offer to Jim Bruce an $89,000 cash offer payable in June, 1985, subject to a limit of $20,000 transfer from the sewer fund to be repaid in 3 equal payments at a rate of 8%, seconded by Gagne. Motion carried - 5 ayes. ROAD WEIGHT RESTRICTION ORDINANCE 1ST READING Attorney Larson reviewed the draft of the Road Restriction Ordinance, dates covered and exemptions were discussed. Stover informed the Council of a Finance Committee member's extensive report on sanitation removers and recycling. Engineer Norton said that 1 garbage truck had as much impact on the roads as 1,200 passenger cars had. Gagne moved, seconded by Haugen to accept the 1st reading and return the Ordinance for a second reading. Motion carried - 5 ayes. . Mayor Rascop would like Mr. Fonte to submit his report to the Council for information. MINUTES REGULAR COUNCIL MEETING MON., JAN. 28, 1985 page four . WATER SERVICE REQUEST - OUR SAVIOR'S LUTHERAN CHURCH A request has been received from Our Savior's Lutheran Church, 23310 State Highway 7 to allow the extension of a water line from an Excelsior supply. This would entail an extension of approximately 65 feet from the existing line on Park Street. Engineer Norton estimated a cost of $8,300 for that extension, he also felt that the extension could be made by the Church's contractor at the same time as the service was installed, as long as they followed the Engineer's recommendations, supply bonds and have inspected by the City Engineer. Haugen moved, seconded by Shaw to approve the water extension to the Excelsior system with all costs to be assumed by the Church and with the approval of the City Engineer. Motion carried - 5 ayes. ENGINEER REPORTS Staff informed the Council of the possible suit of nonpayment to a sub- contractor of Jedlicki, Inc. on the Ivy Lane St~rm Sewer Project. The City paid off all funds owing on the project but one of the suppliers, Magnuson Sod was not paid by the subcontractor, Doc Blanchard. No formal action has been taken against the City at this time. ADMINISTRATOR REPORTS . Special Assessment Policy Meeting Council discussed the memo from staff reviewing various assessment policies the Council could consider if a "Special Assessment Policy" is to be enacted. Council set a special meeting for 7:30 P.M., Monday, February 4, 1985 to discuss the direction of a Special Assessment Policy. Well Study Committee Establishment Council discussed setting the guidelines of the Committee by appointing goals to arrive at in the best interest of the City and a time limit to report a recommendation back to the Council on each community well in the City. The members of the Committee will be appointed for this project alone after the By-Laws are determined. Attorney Appointment Administrator Vogt submitted to each Council member, copies of all resumes received from interested law firms and attorneys. Office Remodeling Project Planner Nielsen submitted 2 quotes for the remodeling and changing location of his office into the present kitchen area. Shaw moved, seconded by Stover to accept the bid submitted by the Ken Roelofs Co. in the amount of $1,810. Motion approved - 5 ayes. . . MINUTES REGULAR COUNCIL MEETING MON., JAN. 28, 1985 page five MAYOR'S REPORTS LMCD Report Mayor Rascop reviewed raises in Commercial Dock Licenses, limiting sizes of Charter Boats to 70 feet long and 20 feet wide, Ordinance to require fencing and lights around open docks in the winter and an Ordinance to prohibit the sale of liquor on the lake. (Not lakeshore). Police Department Rascop reported on the Police Department finger-printing children for identification, prints to be retained by parents. He also said that Shorewood had the highest false alarm offenders. COUNCIL REPORTS The League of Minnesota Cities will be held on January 29, 1985. Haugen directed Vogt to send a letter to Mr. Horace Murfin asking him to donate a strip of land adjacent to the City Garage area. The City has been using this area for a long time. Stover requested that the 2 liquor stores remain open for another year because of the improvement shown with the new management. . Steve Frazier would like to come to the Council with suggested projects for the Finance Committee to pursue. Council directed that he be placed on the Agenda. A request for Financial Statements was received from the Finance Committee. Rascop moved, seconded by Haugen to get copies for the Committee. A request was received from Mr. Berman of 20390 Knightsbridge Road to solve his problem of "bad water" caused from being on the end of a water line. Norton will return with a report on the ways to correct this problem. Nielsen informed the Council that a request for 1 building permit has been requested on the Waterford project. Until all of the final agreements have been signed, this will be the only permit issued. APPROVAL OF CLAIMS AND ADJOURNMENT Gagne moved, seconded by Rascop to adjourn the Regular Council Meeting of January 28, 1985 at 11:20 P.M. subject to approval of claims for payment. Motion carried unanimously - 5 ayes. General Fund Liquor Fund (Acct. # 00166) (Acct. # 00174) . Respectfully submitted, ~pW~~ Mayor Sandra Kennelly City Clerk ... ~ 1'JUeS~ . January 28, 1985 I BUSINESS OFFICE MINNETONKA PUBLIC SCHOOLS . 261 SCHOOL AVENUE EXCELSIOR. MINNESOTA 55331 Phone 612-474-5401 . Mr. Dan Vogt, City Administrator City of Shorewood 5755 Country Club Rd. Shorewood, Mn. 55331 .. Dear Mr. Vogt: Attached is a traffic and cost analysis of Dictrict 276 school bus utilization of the Highway 7 and Vine Hill Road intersection. The School District very much appreciates your invitation to participate in discussions of proposed changes to this intersection. We are happy to provide you with the in- formation you have requested. . The District's paramount concern is the safe and timely transportation of its students. Because this particular intersection is utilized by district buses so often during the school day we trust that any decisions regarding changes at this intersection will offer significant improvements to road safety. In issuing this analysis it is the School District's only intent to inform residents that the proposed changes to the aforementioned intersection could result in some additional school transportation cost to the taxpayers. ~f}ncerelY, ~~~i~ Transportation Supervisor o .. cc: Dr. Draayer W. J. McKay . t' .~ . . . BACKGROUND Minnetonka School District buses are privately contracted to provide regular to and from transportation on 133 routes for Grades K-12 utilizing 39 units with an additional 4 units in the afternoon only. The routes are separated into 4 shifts to meet the opening/closing times of the various schools in the district. We do not anticipate that these times or routes will change significantly by the time the proposed changes are implemented. Shift 1 Shift 2 Shift 3 Shift 4 A. M. 6:37-7:25 1:50-2:25 8:35-9:05 3:35-4:22 7:30-8:00 2:30-3:00 8:05-8:30 3:05-3:30 P. M. * 16 units * 15 units * 21 units * 12 units Currently the District's regular buses pass through the Vine Hill- Highway 7 intersection a total of 117 times per day. Additionally, the District provides transportation for students in non-regular, Special Education and district-wide programs. These vehicles utilize the same intersection. Noon kindergarten buses 11 times a day Special Education vans and buses 22 times a day Pre-kindergarten vans 4 times a day Vo Tech buses 2 times a day Transition buses 6 times a day TOTAL 45 times a day REGULAR TRANSPORTATION 117 times a day 162 times a.day Under existing contract terms, these runs should not be impacted significantly by the proposed intersection changes. SCHOOL BUS TRAFFIC ANALYSIS Cited below is the breakdown of regular routes by the directions they use going to or from school: S/E 5 WIN 2 W/E 94 N/S 7 N/E 7 S!W 2 *Number of buses passing through the Hwy. 7 and Vine Hill Rd. intersection during each shift. r ~, -2- >i;:. . . Calculations on the effects of the proposed changes have been based on the following information: 1. Buses needing to cross Highway 7 going north or south on Vine Hill Rd. could experience up to a 3 minute delay. 2. Buses passing east or west on Highway 7 could experience up to a 1.5 minute delay with the proposed additional stoplight at Brom's Boulevard. 3. Buses waiting at Vine Hill to turn east or weston Highway 7 could experience up to a 3 minute delay waiting for traffic light changes. Estimated time increases per day on affected routes: S/E WIN W/E 5 routes x 3 min.= 2 routes x 3 min.= 94 routes x 1.5 min.= + 15 minutes + 6 minutes + 141 minutes . N/S N/E S/W 7 routes x 3 min.= 7 routes x 1.5 min.= 2 routes x 1.5 min.= + 21 minutes + 10.5 minutes + 3 minutes Estimated total additional time = 196.5 minutes ESTIMATED COST TO SCHOOL DISTRICT #276 While some of this additional time can be absorbed on. existing routes, the District must assure that all students get to school on time. For this reason the District anticipates that an additional unit would have to be added to our fleet to compensate for the time impact of the proposed intersection changes. . Under the existing contract the District pays a base rate per unit of $99.00 per day. In the 1989-90 school year the estimated cost per unit will be $121.28 per day, based on a compounded average growth rate of 7% per year. Total estimated added cost to the District will be: . Cost/Unit School Days $121.28 x 174 = ~/[) ! '> [pLl- ;/1J^;LJ / y~) . . . South lake Minnetonka Public Safety Department 143 OAK STREET EXCELSIOR, MINNESOTA 55331-3095 RICHARD A. YOUNG Chief (612) 474-3261 January 24, 1985 Mr. Dan Vogt, Administrator City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Dan: After reviewing the proposed plans for redesign of the State Highway 7 and Vine Hill Road intersection, I have the following comments: 1. If possible, I feel it would be best from a traffic standpoint to develop the current intersection on the south side. I understand that there may be financial reasons why that can not be done. Obviously it would be best to have only one intersection on State Highway 7 instead of two. 2. Given that option #1 is unworkable, I believe that the current intersection should be closed on the south side and a new intersection for that traffic developed according to proposal #3 on file at your office. The collector street would then be changed from Vine Hill Road to Covington Road leading to State Highway 7. Proposal #3 also prevents traffic from directly crossing State Highway 7 to access Excelsior Boulevard. I also understand that MnDOT will be able to synchronize the traffic lights so that the vast majority of traffic on State Highway 7 will only have to stop once for the current intersection and the proposed intersection. While not an ideal situation, it appears to be the best available. If you have any questions, please feel free to contact me at any time. -~t Richard A. Youn Chief of Police Serving South Lake Minnetonka Communities of Excelsior, Greenwood, Shorewood and Tonka Bay ". *' · [il][liJIT] V' January 28, 1985 Mr. Daniel vogt, City Administrator City of Shorewood City Hall 5755 Country Club Road Shorewood, Minnesota 55331 Dear Mr. Vogt: The purpose of this letter is to express the City of Minnetonka's interest cancerningthe potential roadway changes on T.H. #7 in the vicinity of Vine Hill Road, which the City of Shorewood is addressing in conjunction with the proposed Waterford development. Minnetonka's interests relate to the overall roadway system in this area and specifically concern the following points: . o Vine Hill Road is a designated collector roadway which provides access to T.H. #7 for a significant neighborhood in the southwest area of Minnetonka. o Additional residential growth is anticipated in this area of the City increasing the need for reasonable access. o Effective traffic operations need to ~e maintained at the recently improved intersection of T.H. #7 and State Highway #101. We would be concerned about any additional traffic diverted through this inter- section due to changes in the T.H. 7/Vine Hill Road Area. o Viable access is needed to and from the Minnetonka High School for students, staff and other users. o Effective access is needed for the Chapel Hill Academy (old Deephaven Middle School) which buses students from southwest Minnetonka across Highway #7. o Through trips need to be directed to collector and arterial roadways, so as to avoid using local streets in Minnetonka, such as Hanus Road and Covington Road. . Our City staff has reviewed the report prepared for Shorewood by Orr-Schelen- Mayeron & Associates, Inc. and note that the report recommends the construction of a new intersection (Old Market Road) on T.H. #7 approximately 1/4 mile west of the Vine Hill Road intersection and the closure of the south leg of the tha. "It" ~ffi"a.~ ....'a. 'tv'ota.rI tit 1AAnn ",innAt"n".. h""IAV....rt minnAtnnkA minnAt::ntA ~~14C 9~3-2r . . . Mr. Daniel Vogt -2- January 28, 1985 existing Vine Hill Road intersection. The City of Minnetonka is concerned that the recommended solution will have negative effects on the above mentioned interests. As such, the City of Minnetonka requests that the recommended solution not be implemented at this time. In considering the Highway #7 corridor from a broad perspective accounting for the community interests of Shorewood, Minnetonka, Deephaven and Excelsior, as well as the interests of affected property owners, we would note several deficien- cies with existing T.H. #7 from the Highway #101 intersection to the Christmas Lake Road intersection. These include: o Significant accident experience along this segment of T.H. #7. o Difficulty in gaining access to T.H. #7 with the current mixture of awkward and unorthodox access provisions. o Capacity problems at several locations, particularly the Vine Hill Road intersection. o Geometric and design problems including narrow medians, abrupt curvatures and lack of adequate lighting. o The discontinuous nature of frontage roads, contributing to the use of residential streets for access purposes. o Lack of north-south continuity for roadways crossing T.H. #7. In light of these difficulties and in order to account for the broad interests of all parties concerned with this corridor, we suggest that the Cities of Minnetonka and Shorewood, in conjunction with other affected communities, request the State Department of Transportation (Mn/DOT) to undertake a corridor study of T.H. #7 between Highway #101 and some point in the City of Excelsior. The corridor study, with appropriate participation and cooperation by the affected communities, could address the current difficulties and provide a comprehensive long-range plan for improvements to T.H. #7. In the interim, until the study is completed and appropriate solutions determined, we reiterate our request that the new intersection of T.H. #7 and Old Market Road not be constructed. Instead, Old Market Road could intersect with the existing south frontage road which would continue to provide access to T.H. #7 at Vine Hill Road. We would further suggest that consideration be given by Mn/DOT to implement the limited improvements at the T.H. #7/Vine Hill Road intersection that they had planned to construct in 1984, but temporarily delayed. ~ . . . . Mr. Daniel vogt -3- January 28, 1985 I thank you for the opportunity to comment on the T.H. #7 situation and look forward to continued cooperation between our communities. incer"J f/lL James F. Miller City Manager JFM/eel . ) ) Excelsior Volunteer Fire Department 339 THIRD STREET. EXCELSIOR, MINNESOTA 55331 To: Brad Nielsen From: Excelsior Fire Department Date: January 25,1985 Re: Traffic intersection Change After reviewing the three alternate plans for the proposed intersection change State hwy. 7, west of Vine Hill Road and just east of Broms Market, it appears as if these plans have the capacity to improve the efficiency and the response time of ingress to the affected area, south of hwy. 7 eastof Covington and west of Vine HIll Road. Alternate 3 appears to have the most safety,directional organization and efficiency . of the three proposals. . Sincere ly, '/ -'l'~J .f Mark K Kuhnly Fire Marshal rut.! I / :J.~ I P5"