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032585 CC Reg Min . --. . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, MARCH 25, 1985 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. M I NUT E S CALL TO ORDER The regular meeting of the Shorewood City Council was called to order by Mayor Rascop at 7:30 P.M. on Monday, March 25, 1985. PLEDGE OF ALLEGIANCE AND PRAYER Mayor Rascop opened the meeting with the Pledge of Allegiance and a prayer. ROLL CALL Present: Mayor Rascop; Council Members Haugen, Shaw, and Stover. (Gagne was absent). Staff: Attorney Froberg, Engineer Norton, Administrator Vogt, and Clerk Kennelly. APPROVAL OF MINUTES Shaw moved, seconded by Stover, to approve the minutes of March 11, 1985 as written, Motion carried, 4 ayes. MATTERS FROM THE FLOOR WATER CONNECTION TO EXCELSIOR Brian Holst of 23350 Academy Avenue came before the Council to request permission to hook up to the Excelsior Water System. This line is already installed in front of the property. Haugen moved, seconded by Shaw, to grant permission for the connection and direct a letter of request to Excelsior for their approval of this connection subject to any and all fees to be paid by Mr. Holst. Motion carried 4 ayes. DOG COMPLAINT Mrs. H. Gysling of 24385 Wood Drive expressed her concerns about the current dog problem that exists in her neighborhood. She felt that a more restrictive ordinance should be in place and enforced, higher fines for violations should be included. Rascop recommended that additional patroling hours for the spring may be necessary. He also directed the review of our Dog Control Ordinance in comparison to adjoining cities. . COUNCIL MINUTES - 2 - March 25,1985 PLANNING COMMISSION REPORT Haugen was present at the last meeting and indicated that the Commission reviewed the Subdivision Ordinance and the Fence Ordinance at length. . PARK COMMISSION REPORT Martey Jakel and Carol Butterfield made the recommendation for the Commission to appoint Mrs. Richie Hemping to the vacancy on the Commission. She lives in the Christmas Lake area and has had three years experience on the Chanhassen Park Commission. Shaw moved, seconded by Haugen, to appoint Richie Hemping to the Park Commission,to fill out the balance of the term vacated by Roger Stein's resignation. Motion carried 4 ayes. The Commission discussed possible application for grants and the manner to expend those grants. They felt that Freeman Park would be first priority for these funds. They reviewed projects and maintenance necessary for the parks and the possibility of con- tracted services to be used for that. Administrator Vogt has had discussions with Commissioner Lindstrom and Superintendent Zdrazil; they feel because of the additional man available_QI1 the city crew, we will be able to put more time into the parks. Jakel reported on the needed repairs at the hockey rinks and warming houses. Presently he has volunteer help painting the Cathcart warming house and picnic tables. 7:45 PUBLIC HEARING CDBG FUNDS -.YEARX- PROGRAM AMENDMENT - RESOLUTION 15-85 The Public Hearing for the purpose of reallocating Year X CDBG funds was opened by Mayor Rascop at 8:00 P.M. Administrator Vogt recommended reallocating the excess funds previously allocated to Ordinance Codification be reassigned. He recommended: Planning (Ordinance Codification) $ 6,000 Diseased Tree Removal/Public Property 4,000 $10,000 After requesting and recelvlng no public comment, Mayor Rascop closed the Public Hearing at 8:05 P.M. Haugen moved, seconded by Stover, to adopt the prepared Resolution in compliance with the Administrator's recom- mendation. Resolution adopted - 4 ayes. . (e COUNCIL MINUTES - 3 - March 25, 1985 8:00 PUBLIC HEARING ALLOCATION OF YEAR XI CDBG FUNDS - RESOLUTION 16-85 Mayor Rascop opened the Public Hearing at 8:08 P.M. to hear requests for the uses of the Year XI CDBG Funds. Joanne Kvern was present representing the Excelsior Senior Center, she was accompanied by three of the centers volun- teer workers. Ms Kvern made a request for $1,955 to add vent hoods over the cooking area and stools for the rest rooms that qualifY for the handicapped. After calling for additional requests and receiving none, Mayor Rascop closed the public portion of the hearing at 8:22 P.M. Haugen moved, seconded by Stover, to allocate Year XI Funds as follows: Rehabilitation of Private Property Diseased Tree Removal/Public Property Senior Center Improvements $13,380 8,000 2,000 $23,380 The Resolution was approved - 4 ayes. e ATTORNEY'S REPORT TRIVESCO REPORT Administrator Vogt reviewed for the Council the progress of the Staff Meeting with the Trivesco people. He indicated that a draft development contract should be ready for the Council's review by April 8. The Mayor then reviewed the meeting at Minnetonka with Shorewood and the Trivesco de- velopers. Minnetonka wants the water agreement to be be- tween the two cities but is willing to call on Shorewood to issue a franchise to Trivesco for all the operations of the water sales and use under the following items: 1] Establish water rates and billing procedures. 2] Establish an Ordinance for the control of watering bans and enforcements to coincide with Minnetonka's bans. 3] Water service from Minnetonka to the Trivesco pro- ject to exist for four years or construction of 90 homes, whichever comes first. Also, to include receipt of a letter of credit to cover the cost of installation of a water system to service the Tri- vesco residents at the time of termination with Minnetonka water service. Shaw suggested that the Trivesco agreement relate only to Trivesco and not to any other areas in the City that are served by Minnetonka water. le . COUNCIL MINUTES - 4 - March 25, 1985 Attorney Froberg will submit the procedure format to the Council for further review. . ENGINEER'S REPORT WATER REQUEST TO EXCELSIOR - OUR SAVIORS LUTHERAN CHURCH A request from Our Saviors Lutheran Church has been received and reviewed by Shorewood's Engineer and by Excelsior. Stover moved, seconded by Shaw, to approve the connection subject to all fees and charges paid by Our Saviors and subject to the following stipulation required by Excelsior: 1] The City of Shorewood is to pay a charge of $2,250 which represents 5 residential units (to be reim- bursed by Our Saviors Lutheran Church). 2] Install gate valve on Park Street connection point that controls the water supply onto the property making sure that there are no cross connections between the City water supply and the existing water supply at the church. 3] All Engineers' and state plumbing codes in regard to the installation are met. 4] The City of Shorewood shall notify the City of Excelsior at the time of connection. 5] All water shall be metered to facilitate proper billing of usage. Motion carried - 4 ayes. . ADMINISTRATOR'S REPORT LAWCON'.GRANT INFORMATION LAWCON Grant applications have been received. The Admini- strator would like a list of priority projects from the Park Commission soon as possible as the applications are due by May 6, 1985. He will be sending in two applicants for pass- ive park plans and for organized field type plans. Rascop directed that the necessary Comprehensive Plan - Park Capital Improvement Plan be prepared for review and submittal to the Metro Council by April 8, 1985. The applications will be submitted for improvements to Freeman Park only, as this time. ZONING ORDINANCE REVIEW HEARING The Public Hearing to review the new Zoning Ordinance will be held April 29, 1985 at 7:30 P.M. instead of April 15, 1985. COUNCIL MINUTES - 5 - March 25, 1985 . CLEAN-UP DATES Clerk Kennelly submitted information regarding the Spring Clean-up. Council conformed Saturday and Sunday, May 4 and 5 for this year's Spring Clean-up. GOETTLEMAN KENNEL LICENSE Haugen moved, seconded by Shaw, to approve the issuance of the 1985 Kennell License to Don and Jean Goettelman of 6170 Cardinal Drive. Motion carried. WATER TRUCK SALE Three bids were received from the publication for bids for the damaged water truck. Vogt and Zdrazil recommended the sale of the truck to Perry's Auto Body for $500, the highest bid received. Rascop moved, seconded by Haugen, to award the bid to Perry's Auto Body for $500, motion carried. . STORM SEWER SPECIAL ASSESSMENT POLICY REVIEW Administrator Vogt explained various forms of storm sewer assessing after reviewing policies set by other cities. The Council discussed some of the methods such as, rate charges billed like utility charges within districts, assess- ments within drainage zones, benefit clauses, levied taxation, extraordinary benefit and many other variations. CounciL will discuss the policies further at a meeting with full attendance of all council members. MAYOR'S REPORT CORRIDOR STUDY REQUEST FROM MINNETONKA A letter was received from the City of Minnetonka, request- ing Shorewood to have a corridor study completed prior to any alterations to the Vine Hill Intersection or adding any new intersections. Mayor Rascop directed the Administrator to respond to Minne- tonka stating that we would like to have in-put if they, (Minnetonka) and/or Deephaven would like to do a corridor study, but we are not interested in any further expense for additional traffic study. . POLICE DEPARTMENT - NEW BUILDING AND CONTRACT CHARGES Mayor Rascop asked for opinions from the Council on possible changes in formula they would like to see if the police con- tract is reopened. There will be a need to reopen the con- tract when the decision is made for the location and what city will bond for the new police department building. A 15 year agreement may be necessary to insure the department will continue to lease the new building for the period that coincides the bond payments. Joint Powers attorneys, Froberg and Kelly will draft an agreement. Rascop supports "pay for use" to be incorporated within the new contract formula. . .' 1 0- LD ..,.... II ~,~ o o Cl u. ~ o ex: o u. o o o ~ ." .' W34 hydrants are used for filling field spray equipment, clean- ing tools and equipment, lawn and garden care, watering live- stock, fire protection - immediate water flow even in sub-zero temperatures. ONE PIECE VARIABLE FLOW PLUNGER - Large cushion type seal for longer life - is not easily damaged and assures shut-off even when foreign particles are present. Automatic drain feature - plunger opens drain to prevent freezing - closes at any flow to prevent wasting water. REPLACEMENT PARTS - Inner working parts can be removed through the top of the hydrant if repair or replacement is necessary. TAMPERPROOF LOCK - Can be locked in closed position by inserting padlock or bolt thru hole in link. LONG LIFE PACKING - Teflon impregnated packing in deep chamber with adjustable packing nut. REMOVABLE BRASS NOZZLE - (Standard hose thread) permits use of standard 314" pipe thread when removed. LONG LIFE VALVE SEAT - Special shaped -large contact area - eliminates need for renewable nylon seat. SPECIFICATIONS: MODEL W34 INlET- 314" N.P.T. CASING -1" galvanized steel pipe. OPERATING ROD - 3/e" galvanized steel pipe. DRAIN HOLE - Tapped-Ve" N.P.T. BRASS NOZZLE - 3/4" male hose thread. OPTIONAL 11/ brass pipe outer casing % /I brass pipe operating rod 1" hose nozzle SHIPPING WEIGHT (Approximate, pounds) BURY DEPTH (feel) 1 2 3 4 (pounds) 14 16 18 20 5 22 8 24 WOODFORD U Freezeless Yard Hydrants Model W34 ~ o o o "T1 o ::D o ~ "T1 ~ o 9 7 28 C;lIS II ...L C1I "C < ,. r- < m fI) @ 1979 WOodford Mlg. Co. When ordering specify model and bury depth. 10178 FORM NO. 69.101 . COUNCIL MINUTES - 6 - March 25, 1985 LETTER IN APPRECIATION - BRAD NIELSEN Mayor Rascop directed the Administrator to place a letter received from Russell W. Lindquist, of the Dorsey & Whitney law firm. Mr. Lindquist's letter was in appreciation of all the time and information Brad Nielsen gave to his stu- dents at the William Mitchell College of Law. COUNCIL'S REPORTS DNR - PUBLIC ACCESS ON CHRISTMAS LAKE Haugen expired her concerns about the preservation of Christmas Lake if the Executive Committee of the State of Minnesota tries to obtain an access by means of condem- nation. She feels it may be necessary to establish some heavy restrictions on lake use and submit them to the com- mittee by June as an alternative to the DNR obtaining an uncontrolled access and lake use. . FINANCE COMMITTEE REPORT Members have been appointed to specific projects to obtain the goals that were previously submitted to the Council. Stover said they will be making a request to have the Finance Director attend three and four meetings a year for the purpose of explaining the Financial Statement. APPROVAL OF CLAIMS Rascop moved, seconded by Stover, to adjourn the Regular Council Meeting of March 25, 1985 at 10:40 P.M. subject to approval of claims for payment. Motion carried - 4 ayes. General Fund - Acct # 00166-02 Checks 30176 Liquor Fund - Acct # 00174 Checks 3134 Respectfully submitted, Sandra L. Kennelly City Clerk 4Hf~ Mayor Rascop .