091885 CC SP Min
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CITY OF SHOREWOOD
BUDGET REVIEW MEETING
WEDNESDAY, SEPTEMBER 18, 1985
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
M I NUT E S
CALL TO ORDER
The Budget Review meeting was called to order at 7:00 P.M. by
Mayor Rascop, on Wednesday, September 18, 1985 in the Council
Chambers.
ROLL CALL
Present: Mayor Rascop, Council members, Gagne, Haugen, and
Shaw (Stover absent).
Staff: Administrator Vogt, Planner/Building Inspector Nielsen,
Finance Director Beck, Public Works Director ~drazil,
and Clerk Kennelly.
BUDGET REVIEW
These areas of the Budget were reviewed by departments, one at at
time. Some areas within these departments have been previously
addressed at prior budget review meetings:
Administrator - Department #52 - Salaries within this department.
include 100"/0 or the Administrator salary and 25/0 of! the Planni ng
Assistant/Administrative Secretary position based on $1500.00 a
month. The budget will also reflect a lump sum figure of
$192.00 to have the Administrator's insurance coverage under
his wife's hospitalization policy.
General Government Services - Department #53 - Resident Beal
questioned the need for the position of City Clerk. He felt
this job could be incorporated with the Administrator's
position. The clerk reviewed some of the duties required by
state statute, and assured him that there were far too many
responsibilities presently being handled by that position to
be incorporated with the Administrator's job. Beal did not
agree.
Finance Committee member Malooly questioned the job responsibility
of the Deputy Clerk and wondered if the salary was based upon
the title. Vogt felt the salary was based upon the job duties
with various "Stanton" job titles used to determine salary
range. The Council discussed each of the other line items in
that department.
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BUDGET REVIEW MEETING
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hlEDNESDAY, SEPTEMBER 18, 1985
Finance - Department #54 - Salaries were discussed along with
the issue of a new employee to be hired for bookkeeping duties.
Shaw moved, seconded by Gagne, to set sala!y for new book-
keeper at $1300. a month and 200 hours of overtime in that
area. Motion carried - 4 ayes (Stover absent).
Rascop suggested that financial statements could be submitted
to Council and Finance Committee on a quarterly basis only, with
cash flow statements to be received on a monthly basis. Council
and Finance Committee did agree. Audit expense is projected to
increase 9%. Fonte suggested to offer a 4% increase or go out
for bids. Computer training expenses were questioned. Gagne
felt that possibly supervisory should be trained and then do
"in house" training to alleviate additional training costs. ft{l,.
Professional Services - Department #55 - Staff feel theft -Engineer-
ing expenses are being kept down by proper distribution to
project areas, that are then being paid for by the developers,
etc. Attorney expenses are also being allocated out where it
applies and the use of an assistant for prosecutions, helps to keep
the cost down. Haugen questioned whether bidding would save the
City money. Brad felt current costs were reasonable.
Assessor contract is set at $18,950., this includes a very minor
increase. Finance Committee Fonte asked for total dollars
received by O.S.M. (City's Engineering firm), this figure
was not presently available. The Finance Committee will be
looking into various ways to reduce costs in that area. Suggest-
ion to "bid out", or "in house Engineer" will be looked into.
Planning and Zoning - Department #56 - Salary percentages were
corrected to show 70% Planner/Building Inspector and 40% of
Planner Assistant. Printing and Qublishing costs will include
map updates,! zoning ordinance publication. f.. ~
Municipal Building ~CityHall - Department #57 - Council
suggested that a consideration be made in the purchase of a new
copier. Item #23 ($300.00 )/!was del eted. Telephone equipment
purchase may be made this year and may cause some differences
in allocation. Council would like to see specific breakdown
on item #39 - Utilities. Insurance costs have increased from
$17,485. to $45,000. This $45,000. figure is not firm because
no policy has been obtained as yet, present company has notified
us of cancellation. Fonte asked if a long term contract would
prohibit cancellations and high rate increase. Shaw indicated
that long term insurance contracts were not available. Beck
directed to check on item #52 to determine reasons for variation
in yearly expenses on special assessments.
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BUDGET REVIEW MEETING
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WEDNESDAY, SEPTEMBER 18, 1985
Police - Department #58 - Ha'~gen does not agree with Chief Young
on the hiring of a juvenile officer. She is concerned that any
grants obtained to subsidize this officer will soon be lost and
the total cost will then have to be covered by the cities. She
feels the cities should allocate funds to the police instead of
the police requesting what they want. Young stated that in the
past 5 years there has only been a $30,000.00 increase in
expenses. Gagne asked Young what would have to be done if the
Council approved only $285,000 for their budget. Young indicated
that the budget work would have to be redone. Malooly felt the
budget should stay the same as 1985. Council discussed whether
the new siren should be considered.
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Fire Protection - Department #59 - Excelsior fire contract has
increased 5.6%, Mound contract reduced by 9%. Council would
like to see a yearly financial statement.
Protective Inspection - Department #60 - Item #37 for car expenses
is a new item listed for the Building inspections. Beal would
like to see an estimate costs of service for animal patrol from
additional companies. These costs should be in the form of a
contract. Council discussed the purchase of equipment to add
onto the present computer system. This area will be researched
in depth to best determine the type of service needed for this
area.
Public Works-Servic-e--De~ar-tment #61 - Council would like a
break down of salaries an over-time pay and on-call pay.
Item #22 - small tools was reduced from $1000 to $500. A new
dump truck is projected for purchase. An addition of $3000 was
replaced in #62 for pressure water for washing vehicles.
City Garage Public Works - Department #62 - Council would like
to see Item #35 - laundry service bid out to see if a lower
price can be obtained.
Streets and Roadways - Department #63 - Hauler costs are included
for sand and salt deliveries. Sealcoating and road repairs costs
is a yearly attempt to maintain existing streets. Malooly asked
if a referendum could be held to do a City wide street replace-
ment. This could be done, but hope it is not necessary. 9~
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CABLE BUDGET. APPROVAL RESOLUTION NO.~
Gagne submitted the Cable Commission budget for approval.
Haugen moved, seconded by Gagne, to approve the budget as submitted.
Motion carried by roll call vote - 4 ayes, (Stover absent)
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BUDGET REVIEW MEETING
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WEDNESDAY, SEPTEMBER 18, 1985
BUDGET. REVIEW MEETING
The next budget review will be held at 7:30 P.M., Wednesday,
September 25, 1985.
ADJOURNMENT
Haugen moved, seconded by Gagne, to adjourn the Budget Review
meeting of September 18, 1985 at 11:28 P.M. Motion carried -
4 ayes (Stover absent).
Respectfully submitted,
Sandra L. Kennelly, City Clerk
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Mayor Rascop