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CITY OF SHOREWOOD
BUDGET REVIEW MEETING
WEDNESDAY, SEPTEMBER 25~c1985
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
M I NUT E S
CALL TO ORDER
The Budget Review Meeting was called to order by Mayor Rascop at
7:30 P.M. on Wednesday, September 25, 1985, in the Council Chambers.
ROLL CALL
Present: Mayor Rascop, Councilmembers, Stover, Gagne, Haugen,
and Shaw.
Staff: Administrator Vogt, Finance Director Beck, Public
Works Director Zdrazil~ Planner/Building Inspector
Nielsen, and Clerk Kennelly.
BUDGET REVIEW
The Budget review began with the continuation of individual depart-
mental budget beginning wilith Department #64.
SNOW AND ICE REMOVAL ~ DEPARTMENT 64
Vogt indicated that past history use was the only way this cost
could be estimated. The Budget does reflect a small increase in
the cost of salt and sand and salaries.
TRAFFIC CON~ROL ~ DEPARTMENT 65
Increases in this' d~partment were reflected in additional electrical
cost and traffic light maintenance. Gagne would like all charges
of maintenance verified prior to payment. Haugen would like
contract changes made with Greenwood and Deephaven to reflect
a more equitable sharing of expenses on the traffic lights at
Vine Hill Road and Christmas Lake Road.
STREET LIGHTING-~ DEPARTMENT-66
Additional expense has been added in this area due to rate increases
and the addition of more street lights over last: years service.
Shaw requested that a street light survey be done by Public Works
and submitted to the Council upon completion.
SANITATION1wASTE REMOVAL/WEEDS ~ DEPARTMENT 67
The area of City clean-up was previously reduced fromt6000 and
$50001, Zdrazil feels that this will not be enough to clean-up City
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BUDGET REVIEW MEETING
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SEPTEMBER 25, 1985
SANITATION/WASTE REMOVAL/WEEDS-~ DEPARTMENT 67 (CONTINUED)
property as previously directed by Council. This area will be
reviewed later.
TREE MAINTENACE - DEPARTMENT 68
Expenses in this area h.ave been primarily subsidized through
allocated CDBG Funds. Stover wants to make sure that the budget
amendment does not create the appearance that the money has not
already been expended.
PARKS AND RECREATION/BEACHES~-DEPARTMENT 69
Gagne questioned whether the proposed improvements for Freeman
Park would cause additional expense over the allocated figures.
Cost of total chemical toilets used and if the BMX track supplies
their own~ were questioned.
SALARY REVIEW
Finance Director Beck did a comparison of 1984 actual,versus
1986 proposed salaries. Additional salaries were added to
the Park budget to compensate for the possible loss of funding
for Tree Trust employees. Beck stated that all salaries should
be pooled together for more accurate comparisons and distributed
after final approval has been made. Shaw would also like to see
line item totals. Overtime has been place in Finance area; this
would cover the compliance with the new requirement by the State
Labor Standards Act.
WELL COMMITTEE RECOMMENDATION
Beal wanted the Council to set another budget meeting for
September 26 or 27 to get the Well Committee recommendations.
He stated that the Committee expected to have their recommendations
completed soon. They felt that those recommendations may have a
bearing on the budget.
Council set the next Budget Review meeting for 7:30 - September 30,
1985.
PROFESSIONAL-SERVICES ~.DEPARTMENT 55
Engineer John Badalich of O.S.M. was present to explain their
billing procedures. They charge $40.00 for the attendance of
the Engineer at two Council meetings a month, charging extra
for projects as directed by Council. Their bills are itemized
by project and by the various Engineers working on the project.
This enables the City to charge expenses back to the individual
projects.
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BUDGET REVIEW MEETING
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SEPTEMBER 25, 1985
PROFESSIONAL SERVICES - DEPARTMENT 55 (CONTINUED)
Shaw questioned the possibility of asked for bids on Engineering
services in 1986.
Council reviewed the cost of legal services; the present budgeted
costs is $46,700. Lt. Hodgdon stated the Attorney writes up
10~15 formal complaints monthly, and is required to be at Court at
9:00 in the morning on Court days, even if he is not called until
afternoon. He suggested an in-house Attorney for the police
department that would service the 4 joint powers cities. This
would also free an officer from running information, copies, and
misc other duties, back and forth to the various City Attorneys'
offices.
FINANCE ~ DEPARTMENT 54
Reduction in financial statement cost and a reduction of 5% in
audit expense have been made.
POLICE-- DEPARTMENT-58-
The installation of a siren for $ 15,000 was put back into the
budget, this will follow the proposed plan to siren the south
lake area. Council discussed the 7% increase over last years
budget. The addition of a juvenile officer was discussed again.
Stover informed them that we could not guarantee additional
support of this position next year, if a grant cannot be obtained
to help subsidize this position.
Rascop, Gagne\ and Stover were in support of allocating $291,971.,
as requested, to the 1986 Budget for police protection.
FIRE PROTECTION - DEPARTMENT 59
Additional cost of $2240. is for added services of a new fire
marshall. We are being charged according to use.
PROTECTIVE INSPECTION - DEPARTMENT 60
Nielsen's list of equipment purchases has changed, but the new
equipment costs have remained approximately the same.
Haugen moved, seconded by Gagne, to remove the equipment purchase
of $6,860.00/, after much discuss:ion. Motion carried - 5 ayes.
CONCERNED CITIZENS LETTER ~ (9~14~85)
Beal feels the City does not have an over all plan established to
follow in the best jnterest of the residents. He would like to
see a road survey done and followed. Rascop indicated that this
has been done for the past two years. Each year, streets are
listed for repairs ~n(l sea1coating. Zdrazil has set up a five
year program for road repairs, If the current or future budgets
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BUDGET REVIEW MEETING
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SEPTEMBER 25, 1985
CONCERNED CITIZENS LETTER- (9~14~85) (CONTINUED)
are cut, this will prolong the program. Frazier feels that other
areas should have a program like this established. Nielsen
referred to the C.I.P. plan of 20 years done for the Metro Council.
COUNCIL BREAK - 11:00 - 11:08
SALARY DISCUSSION
Stover would like to see the individual employees listed with
their salaries. Beal thinks that the job titles are not being
met and that these positions are over paid. Council would like
salaries at the !84 and '85 levels and proposed 1986 s.laries
listed for the next budget review.
ADJOURNMENT
Gagne moved, seconded by Haugen, to adjourn the Budget Review Meeting of
September 25, 1985, at 11:34 P.M. Motion carried - unanimously.
Respectfully submitted,
Sandra L. Kennelly
City Clerk
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Mayor Rascop