Loading...
062386 CC Reg Min City of Shorewood Regular Council Meeting Monday, June 23, 1986 Council Chambers 5755 Country Club Road 7:30 P.M. . MINUTES CALL TO ORDER The regular meeting of the Shorewood City Council was called to order at 7:30 P.M., Monday, June 23, 1986, in the Council Chambers. PLEDGE OF ALLEGIANCE Mayor Rascop opened the Council meeting with the Pledge of Allegiance and a prayer. ROLL CALL Present: Mayor Rascop, Councilmembers Stover, Gagne, Haugen and Shaw Staff: Attorney Froberg, Engineer Norton, Administrator Vogt, Planner Nielsen, and Clerk Kennelly Approval of Minutes Stover moved, second by Gagne, to approve the May 22, 1986 Board of Review meeting minutes as written. Motion carried unanimously - 5 ayes. Gagne moved, second by Stover, to approve the June 9, 1986 Reconvening ._f the Board of RBview minutes'as written. Motion carried unanimously - ayes. Gagne moved, second by Haugen, to approve the minutes of the Regular Council meeting of June 9, 1986 as corrected. Motion carried unanimously - 5 ayes. MATTERS FROM THE FLOOR Mr. Robert Reutiman complimented the Public Works Department on the road repairs completed. He also apologized for his comments disagreeing with the neighbors regard- ing the Haney division approved at the last meeting. Reutiman felt that a public hearing chould have been held prior to deter- mining the plans to correct a drainage problem near the Whetson property on Eureka Road. He felt the easement was located incorrectly and had concerns about a plan for an open ditch near his proposed access to some undeveloped land. Engineer Norton stated that the easement was located as registered at the County. Further clarification will be made. PARK COMMISSION REPORT .commissioner Vogel reported on the plans to build a warming house with an ,ttached roof area provided for picnic tables, a volleyball court, and a tennis backboard. -1- Council Minutes June 23, 1986 Page 2 ~ARK COMMISSION REPORT (cont'd) He requested $900 for the volleyball court installation and $600 for the tennis court backboard. Volleyball court at Manor Park. Backboard at Badger Park. Gagne moved, second by Stover, to approve the expenditure from the park fund as requested and directed Administrator Vogt to supervise the comple- tion of these projects. Motion carried - 5 ayes. Shaw moved, second by Gagne, to obtain proposals on the warming house plans. Motion carried - 5 ayes. Reutiman asked what the City intended to do with the poor fill piled on the Badger football field, he offered free fill from his site near the Sullivan center if the City will pick it up. Vogt stated that Commissioner Jurgens has rock picking equipment to make the dirt usable and additional top soil will be brought in. Shaw moved, second by Gagne, to instruct the Administrator to inform Aspen Excavating Inc. to correct the poor fill or remove it. Motion carried - 5 ayes. Gagne moved, second by Haugen, to instruct the Administrator to inform .11 department heads and commissions that all final decisions are to be nade by the Administrator in the future. Motion carried - 5 ayes. WEDGEWOOD ROAD REPAIRS Jim Dutcher was present to request road repairs on Wedgewood Road and Mallard Lane where he owns and rents out his double bungalows. He would like to sealcoat portions of these roads, as shown on a map he submitted. He has received a bid of $19,000 and would like to be allowed to proceed with the work at this time, pay for it, and then have the City repay his costs. Engineer Norton did not feel that the sealcoating would properly repair the road. He referred to the soil boring tests made by Braun Engineering last year. Attorney Froberg stated that project costs of more than $15,000 require a bid procedure, less than $15,000 requires two quotes. Dutcher felt this could be worked out with his contractor and he would obtain an additional quote. Gagne moved to authorize the expenditure, not to exceed $15,000, in accordance with Dutcher's proposals, Haugen second for discussion. Haugen asked if this money had .been budgeted, Vogt stated that it had not been budgeted. After further discussion, the motion carried - .4 ayes to 1 nay (Rascop). Shaw moved, second by Stover, to have Shaw and Gagne work with staff to obtain necessary bids and agreement with staff and return for approval. Motion carried. -2- Council Minutes June 23, 1986 Page 3 ~IGN PERMIT REQUEST - COVINGTON VINE RIDGE A request for a development sign that conforms with Shorewood's regulations has been received for the Covington Vine Ridge project. Shaw moved, second by Gagne, to approve the sign request. Motion carried - 5 ayes. ATTORNEY'S REPORT SECOND READING - ALARM ORDINANCE Council reviewed the second draft of the Ordinance and made additional changes. Haugen would like to review the Ordinance futher at the next meeting. Haugen moved, second by Gagne, to accept the second reading of the Ordinance. Motion carried - 5 ayes. HARBOR LIMITS ORDINANCE ORDINANCE #180 Attorney Froberg reviewed for the Council the changes made from the first draft. . Gagne moved, second by Stover, to accept the second reading of the Ordinance and adopt the Ordinance as presented. Ordinance adopted by Roll Call Vote - 5 ayes. FIRST READING - GARBAGE ORDINANCE Administrator Vogt reviewed the Garbage Ordinance for the Council. Council questioned the use of small trucks, effective date and billing procedures. The use of small trucks could be drawn into the bid specification. Stover supported the billing to be done by the haulers, not the City - Gagne disagreed. Clerk Kennelly explained the proce- dures to add the garbage billing to the current billing system. Haugen moved, second by Gagne, to accept the first reading of this Ordinance and to inform the garbage haulers and residents of the Ordinance - to notify them of the date of the second reading. Motion carried. 4 ayes, 1 nay (Stover). RESOLUTION OF DENIAL - DON SHAFER RESOLUTION #69-86 A Resolution stating the Finding of Fact was submitted for acceptance. This Resolution denied Mr. Shafer's request to install a dock on a piece of property separate from his home dwelling. Haugen moved, second by Gagne, to accept the Resolution of denial as submitted, by Roll Call Vote - 5 ayes. . -3- Council Minutes June 23, 1986 Page 4 ~NGINEER'S REPORT STATUS REPORT ON THE SHOREWOOD OAKS AND SE AREA WATER PROJECT Engineer Norton has contacted LaTour Construction and asked them if they would accept Project 86-1 only (schedule A bid). Due to the present insecurity of the Shorewood Oaks project (Project 86- 2) because of the developer's illness, this proj ect will not be awarded at this time. Attorney Froberg explained the need for public hearing to be held to accept assessment rolls. Jerry Shannon of Springsted explained the new changes in bonding procedure and recommended that the City bond prior to September 1, 1986. SETTING PUBLIC HEARING FOR PROJECT BONDING RESOLUTION #70-86 Gagne moved, second by Haugen to accept the presented Resolution set- ting the public hearing on July 28, 1986 for the Bond issue. Reso- lution accepted by Roll Call Vote - 5 ayes. . APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION OF ADVERTISE- MENT FOR BIDS - DEEP WELL PORTION OF THE SE AREA TRUNK WATER SUPPLY AND STORAGE FACILITY RESOLUTION #71-~6 Engineers Norton and Mogan reviewe.<:ithe plans and for the Deep Well for the SE area. Norton stated tank location has not been deinitely determined. to MnDot for approval on their land, but have not review at this time. specifications that the water He submitted plans completed their Haugen moved, second by Gagne, to accept the plans and specifications as drawn and authorize the advertisement for bids and set bid opening date for Project 86-1B (Deep Well) for July 18, 1986 at 11:30 A.M. at City Hall. Motion carried by Roll Call Vote - 5 ayes. PREPARATION FOR PROPOSED ASSESSMENT FOR THE. SE AREA TRUNK WATER SUPPLY AND STORAGE FACILITY RESOLU'flON #72-86 Gagne moved, second by Haugen, to have the Council pass a Resolution directing the City Clerk to prepare a proposed assessment on the cost of that local improvement designated for the SE Area Trunk Water Supply and Storage Facility. Motibn car~ied by Roll Call Vote - 5 ayes. WELL OPERATION COMPLAINTS . Rascop reported on various complaints of no water due to the operations of the Woodhaven and Badger Well systems. Engineer Norton feels that he can direct Munitech to change to start/stop setting, that may help the problem. There is a high maintenence factor on these wells because of the few connections to these wells that were designed -4- COUNCIL MINUTES JUNE 23, 1986 Page 5 4It WELL OPERATION COMPLAINTS (continued) to accomodate many more connections. Norton and Polston will review and respond to citizen complaints. PLANNER REPORTS TINGEWOOD STATUS REPORT Jim Harsen and Robert ERickson were present to request the reinstate- ment of the P.U.D. zoning for the Tingewood project. Planner Nielsen reviewed the twelve items requested by the City to be completed prior to issuance of the PUD status. Most of the items have been completed, and he will be meeting with them regarding the erosion control. Mr. Harsen explained a new phasing plan, the present satisfaction of lien from Schoell and Madsen, and that the title problems were in the process of being completed. Staff will draw up a new development agreement for signature. The PUD will be reinstated after our Attorney receives a copy of the torrens proceeding document and the new development contract has been signed. ORDINANCE 185 . "NO PARKING" AND LIMITED PARKING ZONES Parking by permit versus no parking or limited parking was discussed regarding the area around the new Christmas Lake public access. An Ordinance was presented that will allow for the issuance of parking permits by Resolution from time to time. Haugen moved, 98cond by Gagne, to waive the second reading of the Ordinance and adopt it as presented. Motion carried by Roll Call Vote - 5 ayes. RESOLUTION #73-86 REGULATION OF PARKING AREAS Shaw moved, second by Gagne, to install "no parking" signs on the west side of Christmas Lake Rd; no parking on east side of Christmas Lake Road with the exception of issuance of one parking by permit only; and request the State to post no parking signs along both sides of their portion of Radisson Inn Road, to post Radisson Inn Road on both sides from the MnDOT right-of-way to Radisson Entrance and on both sides of Third Avenue to the Excelsior Boundry. Motion carried by Roll Call Vote - 5 ayes. ZONING CLARIFICATION - 5680 CHRISTMAS LAKE ROAD A request from Mr. Arneson was received asking the City to pass a Rasolution to insure a loaning institution security of rebuilding . on non-conforming lots if the structures are damged more than 50%. Council directed the Administrator to write a letter pertaining to this lot specifically, assuring them that "historically" variances are granted to rebuild. This letter will be signed by the Mayor. -5- COUNCIL MINUTES JUNE 23, 1986 Page 6 . SEWER AND WATER EXTENSION -5795 COVINGTON ROAD A request from Colleen Bellamy of 5795 Covington Road for extensions to be provided for her property so she can hook up to sanitary sewer and municipal water. Rascop moved, second by Gagne to approve the connections. Engineer Norton is to best determine the location of these connections, with total water extension costs to be paid for by Bellamy. Motion carried - 5 ayes. NEAR MOUNTAIN REQUEST TO ASSIGN ASSESSMENT PER PHASE Mike Rflaum requested that the equalization of assessments be certified as each phase is developed instead of the full assessment charged now. Rascop wants the full proposed units charged, not decreased if development is reduced. Shaw moved, second by Gagne, to instruct the staff to adjust the development contract to reflect the phasing method. Motion carried 5 ayes, Council to be notified of changes in each phase. ADMINISTRATIVE REPORT . BUDGET PROCEDURES Memo will be discussed at future meeting. >MDIF CONTRIBUTION Rascop moved, second by Gagne, to allocate to the City of Chanhassen $500 to the hiring of John Boland and Associates to update the Metro Development and Investment Framework. Motion carried - 5 ayes. BEVERLY DR. AND CAJED LANE STREET REPAIRS Gagne moved, second by Stover, to instruct the public works department to put a 3" mat, as needed, at the intersection of Beverly Dr. and Cajed Lane, at an estimated cost of $2,400.00. Motion carried - 5 ayes. CORRIDOR STUDY STATUS REPORT The Excelsior Chamber would like support to insure the continuance of a ramp into Excelsior off of Hwy. 7. Shw suggested a ramp east bound from Mill St. The next corridor study meeting will be held at 7:00 P.M. on July 16, 1986. EMPLOYEE POLICY . The employee policy manual has been revised and will be submitted to the Council for review. -6- COUNCIL MINUTES JUNE 23, 1986 Page 7 ~ NEW CITY BLDG. USE The Council will allow the current renter to remain in the newly acquired building until the lease has been determined. SAFETY LIGHTS FOR CITY HALL STEPS An estimate of $613 has been received to install safety lights for the front steps at City Hall. Gagne moved, second by Rascop, to approve the expenditure of $613 to install the lights on a lower post than proposed. Motion carried - 5 ayes. MA YOR' S REPORT POLICE CONTRACT The new Police contract is in the final stages of completion and will be submitted to the cities for signature. L.M.C.D. A regional park has been proposed in ~ L.M.C.D. will be asking for a taxing COUNCIL REPORT the Smithrown Bay area. authority. The COMPLAINT ON STATE PARK MAINTENENCE Complaints have been received and transmitted to the State Highway Department on the uncut grass on the park property alon Hwy. 7. ANNEXATION OF PROPERTY Shaw informed the Council of a proposed request from a developer to annex property located on the south side of Hwy. 7 at Hwy 41. Rascop had the Attorney explain what was needed to annex land. A formal request has not been received at this time. LEAGUE OF MN CITIES CONFERENCE Haugen will be attending the League Conference in Duluth. REQUEST FOR CITY LAPEL PINS Haugen asked for approval to have the City order 1000 Lapel Pins representing the city logo. These pins will be sold to cover the costs. Council agreed on this purchase. ~ APPROVAL OF CLAIMS AND ADJOURNMENT Rascop moved, second by Haugen to ~djourn the June 23, 1986 Council meeting at 12:43 A.M. subject to approval of claim. Motion carried unanimously - 5 ayes. -7- COUNCIL MINUTES JUNE 23, 1986 Page 8 ~APPROVAL OF CLAIMS AND ADJOURNMENT (continued) General Fund - Acct. #00166-02 Checks #32150-32232 Checks #200363-200377 Checks #200392-200405 Liquor Fund - Acct. #00174-02 Checks #4711-4737 Checks #200378-200391 Checks #200406-200419 RESPECTFULLY SUBMITTED ~andra L. Kennelly City Clerk SLK: em ~ -8- = 129,447.97 7,497.63 7.856.24 $144, ()01. ()4 45,013.17 2,615.57 2,622.75 $ 50,251.49 Mayor Rascop