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082586 CC Reg Min . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, AUGUST 25, 1986 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 PM M I NUT E S CALL TO ORDER The regular meeting of the Shorewood City Council was called to order at 7:30 PM, August 25, 1986 in the Council Chambers by Mayor Rascop. PLEDGE OF ALLEGIANCE AND PRAYER Mayor Rascop opened the Council meeting with the Pledge of Allegiance and a prayer. ROLL CALL Present: Mayor Rascop, Councilmembers Shaw, Gagne and Haugen (Stover absent) Staff: Attorney Froberg, Engineer Mogan, Planner Nielsen, Administrator Vogt and Clerk Kennelly APPROVAL OF MINUTES Gagne moved, seconded by Haugen, to approve the minutes of the regular Council meeting of August 11, 1986, as written. Motion carried unanimously. PARK COMMISSION REPORT Badger Park Football Field Commissioner Ken Vogel reviewed an estimate of $3,350.00 to repair Badger Footb,all Field. This would include the removal of the bad fill, replacement of fill, and seeding and fertilizing. Attorney Froberg submitted a letter for approval to be sent to Aspen Excavating requesting the removal of the bad fill received from them. The request is to have the fill removed in 10 days or the City will remove it and bill Aspen for the work. The City should scrape the fill off and pile it for pick up. The Park Commission feels the Manor Park Baseball field needs aerating and additional fill. Commissioner Jakel can get use of the Minnetonka High School's machinery to aerate the field. Hockey Goals and Safety Netting on Norrth End of Cathcart Rink The Park Commission requested $500~00 to replace the hockey goals and add a safety net on the north end of the hockey boards. Gagne moved, seconded by Shaw, to approve the request for goals and safety net. Motion carried - 4 ayes. r -1- COUNCIL MEETING MONDAY, AUGUST 25, 1986 page two PARK COMMISSION REPORT - continued . Badger Football Field Commissioner Laberee submitted two bids to remove, pile, replace fill, seed and fertilize (once) Badger Field: Don's Sod ......... ........ $ 3,350.00 C. G. Brown Turf ..... ..... $ 3,650.00 Commissioner Jakel will contact Minnetonka School's Groundskeeper to get an expert opinion on repairing Badger Park and Manor Park fields. Manor Park Warming House/Pavilion "Request for Proposal" The Manor Park warming house/pavilion R.F.P. has been completed and is ready to be sent out for architectual proposals. Haugen moved, Gagne seconded, to approve the R.F.P. for submittal for proposals. Motion carried - 4 ayes. TEMPORARY SIGN PERMIT - OUR SAVIOR'S LUTHERAN CHURCH A request was received from OUr Savior's Lutheran Church at 23290 State Highway 7 for 2 consecutive 7 day temporary sign permits. Gagne moved, Haugen seconded, to approve the requests as submitted. Motion carried - 4 ayes. . REQUEST FOR MUNICIPAL WATER Jerry Peterson has requested to connect his new home at 4660 Bayswater Road to municipal water. Planner Nielsen referred to the staff discussion and setting policy for these types of requests. The cost of the assessment should be equal to the cost assessed against the Amesbury project plus interest. Haugen felt this should be an upfront payment, like a well installation would be. Shaw moved, seconded by Gagne, to approve the water connection at a rate equal to the projects assessment plus interest. Motion carried - 4 ayes. DOCK REQUEST (RECONSIDERATION) - DON SHAFER RESOLUTION NO. 98-86 Don Shafer of 23880 Smithtown Road reconsideration of their denial of at 5570 Timber Lane. He feels the dock constitute an existing dock. abandoned, and no notice was given has asked the Council for a dock to go with the property dock pilings and portions of This dock should not be considered as stated in the City Ordinance. . Gagne moved, seconded by Haugen, to move to reconsider the Resolution of denial. Motion carried - 4 ayes. Gagne did feel there was portions of the dock still existing. Rascop would support the dock permit if the dock was moved to meet the setback of the LMCD. -2- COUNCIL MINUTES MONDAY, AUGUST 25, 1986 page three ~ DOCK REQUEST - DON SHAFER - continued Haugen moved, Gagne seconded, to approve the dock permit in compliance with the LMCD requirements. Motion carried by Roll Call Vote - 4 ayes (Stover absent). POLICE BUDGET ACCEPTANCE - 1987 Chief Young was present to answer any questions the Council may have. The new budget reflects a 6.7% increase or $19,314.45 over Shorewood's 1986 cost. He indicated that the increase came in primarily the areas of insurance, communictions, and salaries. Haugen asked what the current contingency account rate is. Young stated that after the 1987 budget is partially subsidized the total will be $89,576.00. Haugen moved, seconded by Gagne, to accept the budget report as submitted. Motion carried - 4 ayes. PLANNER'S REPORT ~ Planning Commission Resignation - Frank Reese Frank Reese has submitted his resignation from the Planning Com~ mission effective January 1, 1987. Haugen moved, Rascop seconded, to accept the resignation and in~ structed the Clerk to prepare a plaque in thanks for the excellent services he has given to the City. Motion carried - 4 ayes. Clarification of Fees and Procedures - Dennis Jabs Planner Nielsen indicated that Mr. Jabs did not obtain a building permit and a C.U.P. was needed to expand a nonconforming structure. Jabs questioned his neighbor's request in comparison to his. Nielsen stated that his neighbor's was a replacement, not a new add on. Nielsen stated that the Planning Commission will be reviewing the current rates for C.U.P. "NO PARKING" Sign Request - Forest Drive RESOLUTION NO. 99-86 James Keifer of 20925 Forest Drive obtained the right to use the right-of-way of Forest Drive in order to relocate his driveway entrance. With that permit he is not allowed to use this area for parking. His neighbor is now parking there and blocking his driveway access. He would like this area posted "no Parking". Gagne moved, seconded by Haugen, to post for "No Parking" area. Motion carried by Roll Call Vote 3 ayes - 1 nay (Shaw). ~ -3- COUNCIL MINUTES MONDAY, AUGUST 25, 1986 page four . ATTORNEY'S REPORT Council Salary Ordinance - First Reading Council reviewed the Salary Ordinance as submitted. Gagne moved, Rascop seconded, to accept the first reading of the Ordinance. Motion carried - 4 ayes. Snowmobile Ordinance - First Reading Haugen commended the Park Commission on the research and hard work done on this Ordinance. Shaw would also like to see a Resolution drafted by the Administrator and placed in Park Secretary Sue Niccum's personnel file for all the hard work she has done for the Park Commission. Council reviewed the Ordinance and made some minor amendments. Bill Kullberg of the Southwest Trail Association was present to comment on the draft Ordinance. Gagne moved, seconded by Shaw, to accept the first draft of the Ordinance as amended. Motion carried - 4 ayes. . Eureka Road Drainage Plans Attorney Froberg reported that Mr. Majestic of 5840 Eureka Road will not grant an easement to install storm sewer drainage on his property. The City needs a 10' easement from the Majesties and on the next property owned by the Albrechts. Froberg reviewed various options available to the City. Gagne moved, seconded by Rascop, to begin Eminent Domain proceedings for a 10' easement from the Majesties. Motion carried - 4 ayes. Water Tower Site Status Report Attorney Froberg has contacted the Attorney General's Office, he spoke to Dave Phillips to obtain information on the ownership status of the property that the City would like to acquire for the SE Area water tower. The highway Department only acquired an easement for highway right-of-way in 1933. The Attorney General's office suggested the City proceed with obtaining eminent domain proceedings. Gagne moved, seconded by Haugen, to begin Eminent domain proceedings to acquire the property. Motion carried - 4 ayes. ENGINEER'S REPORT . Change Order - Project 86-1 (Watermain) Engineer Mogan recommended approval of the change order for Project #86-1 to supply sewer and water connections for 5795 Covington Road, water extension to be assessed to the property. -4- COUNCIL MINUTES MONDAY, AUGUST 25, 1986 page five . ENGINEER'S REPORT - continued Cha,ngeOrder+,2,Project~ )#86-1. .:(WateTIr'naLLn) ....,.,oontinued Gagne moved, seconded by Haugen, to approve the change order in the amount of $5,575.00. Motion carried - 4 ayes. Status Report on City Projects Engineer Mogan reviewed for the Council the progress of the following City projects: Covington Vine Ridge Improvements S.E. Area Deep Well Smithtown Road Replacement Project Vine Hill Road Overlay Project Sealcoating Near Mountain (Sweetwater) Improvements Robert S.C. Peterson Development State Highway 7 Improvements ADMINISTRATIVE REPORT . Corridor Study The report from B.R.W. Inc. regarding the Corridor Study has recommended an intersection west of the present Vine Hill Road intersection. Haugen reported that they held in- dividual groups on each area of concern along the corridor. Shorewood was included in each of the areas to be discussed. Street Lighting Approval - Covington Vine Ridge Covington Vine Rodge has requested having 6 street lights installed.' Haugen moved, seconded by Gagne, to approve the street lighting request. Motion carried - 4 ayes. Haugen questioned a possible policy change in paying for monthly lighting service. Shaw requested that a Comprehensive Street Light StUdy be done. Ordinance Codification The final draft of the Ordinance Codification Book has been received. Administrator Vogt and Attorney Froberg will be doing the review. . LMCD Request for Grant Application RESOLUTION NO. 100-86 The LMCD has requested that the City make application to Met Council for a $ 15,000.00 grant to be used by the LMCD for the purpose of developing a Comprehensive Lake Plan. Gagne moved, seconded by Haugen, to make the application for the grant for the LMCD. Motion carried - 2 ayes - Inay (Shaw) - 1 abstain (Rascop) -5- . . . COUNCIL MINUTES MONDAY, AUGUST 25, 1986 page six ADMINISTRATIVE REPORT - continued LAWCON Grant Administrator Vogt stated that the LAWCON grant application has been denied. Acceptance of Election Judges Gagne moved, seconded by Shaw, to approve the lists of Election Judges for the Primary and General Elections, submitted by Clerk Kennelly. Motion carried - 4 ayes. MAYOR'S REPORT The League of Minnesota Cities meeting will be held September 17, 1986. Mayor Rascop will mot be attending the September 8th Council meeting. Gagne will chair that meeting. COUNCIL REPORTS Lakeside Dock Sign Violation Attorney Ahern wrote a letter directly to the owner of the property at 19285 State Highway 7 informing him of the sign violation of one of his tenants. The mobile trailer sign has been removed. Haugen expressed concerns over possible health conditions from the "Shrimp Sales" trucks. Nielsen indicated that they need no licensing from the City or the Health Department, but Shorewood may be able to pursue the operation under the "open or outdoor service sales" portion of the Ordinance. APPROVAL OF CLAIMS AND ADJOURNMENT Haugen moved, seconded by Gagne, to adjourn the August 25,1986 Council meeting at 10:15 PM subject to approval of claims. Motion carried - 4 ayes. General Fund Account #00-00166-02 Checks # 32407 - 32442 checks #200527 - 200541 $ 91,977.14 = 8,134.65 $ 100,111.79 Total Liquor Fund Account #00-00174-02 Checks # 4848 - 4868 Checks #200542 - 200555 $ 15,435.96 3,118.48 $ 18,554.44 Total RESPECTFULLY SUBMITTED, MAYOR RASCOP Sandra L. Kennelly City Clerk -6-