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060887 CC Reg Min CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, JUNE 8, 1987 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. M I NUT E S , CALL TO ORDER The Regular Council Meeting of the Shorewood City Council was called to order at 7:30 p.m., Monday, June 8, 1987, in the Council Chambers by Mayor Rascop. PLEDGE OF ALLEGIANCE AND PRAYER Mayor Rascop opened the Regular Council Meeting with the Pledge of Allegiance and a Prayer. ROLL CALL Present: Mayor Rascop, Councilmembers Brancel, Haugen, Stover, and Gagne. Staff Attorney Froberg, Engineer Norton, Administrator Vogt, Planner I. Nielsen and Clerk Kennelly. APPROVAL OF MINUTES Gagne moved, seconded by Brancel, to approve the minutes of May 26, 1987 as amended - 5 ayes. AMENDED AGENDA , Planner Nielsen informed the Council that item #7 has been removed from the agenda at the applicant1s request. PLANNING COMMISSION REPORT Stover referred to the Planning Commission draft minutes of June 2 within the Council packets. She will address each issue as they are discussed on the agenda. PARK COMMISSION REPORT Commissioner Gordon Christensen reported on the last Park Commission meeting. The Commission met in Freeman Park. They discussed the pipe area, fill and type of fill. A letter has been sent to the property owner directly across from the Eureka Road entrance asking for comment regarding the entrance location. No response has been received from them to date. Administrator Vogt will obtain an agreement with MnDOT to install entrance signs on the Highway 7 road right-o~-way. A request track in have to insurance to use exchange have an coverage. the BMX tract has been received. He will repair the for the use of the tract for 10 races. He will also agreement in advance regarding deposit, clean up and . -1- . . . MINUTES JUNE 8, 1987 page two PARK COMMISSION REPORT - cont. Brancel moved, seconded by Haugen, to approve the use of the BMX Track subject to Park Commission recommendation. Motion carried - 5 ayes. Brancel moved, seconded by Haugen, to approve the bid by Plehal Blacktopping for a 2" mat on the basketball court at Cathcart Park for $1,570.00. Motion carr~ed - 5 ayes. Gagne moved, seconded by Brancel, to approve the expenditures for a survey to locate the Freeman Park entrance setbacks off of Eureka Road. Motion carried - 5 ayes. 7:45 PUBLIC HEARING Authorization to Draft A Resolution Revised Preliminary Plat for Ferncroft Street Vacation and RESOLUTION NO 70-87 Rascop opened the Public Hearing at 7:45 p.m. to receive public comment on the proposed street vacation. After calling for comments and receiving none, Rascop closed the public portion of the hearing at 7:47 p.m. Haugen moved, seconded by Gagne, to approve the presented subject to the Planner1s recommendation. her Motion, second agreed. preliminary plat as Haugen then withdrew Haugen moved to instruct the City Attorney to prepare a Resolution of vacation and return it to the Council for action. Motion carried by Roll Call Vote - 5 ayes. Haugen moved, seconded by Brancel, to submitted subject to the conditions of Motion carried by Roll Call Vote - 5 ayes. approve the Preliminary Plat as the Planner1s recommendations. SHOREWOOD OAKS AWARD SALE OF TEMPORARY BONDS RESOLUTION NO 71-87 Jerry Shannon of Springsted, Inc. reviewed the bond sale bids received at his office at noon on June 8, 1987. He recommended that the bond be issued to Cronin & Company, Inc/Dean Witter Reynolds, Inc. as the low bidder at 5.5166%. Assessment rate should be set at 8.65%. Gagne moved, Company for ayes. seconded by Stover, to award bond as recommended to Cronin & the Shorewood Oaks project improvements by Roll Call Vote - 5 CONDITIONAL USE PERMIT - SIGNAGE PLAN SHOREWOOD SHOPPING CENTER RESOLUTION NO 72-87 Scott Smith presented his signage plan for approval and issuance of a Condition Use Permit. The purpose of this plan is to uniform the signage on the Shopping Center. The larger anchored store signs will remain the same until such time as they may request a change. Haugen moved, seconded by Gagne, to approve the signage plan and grant the Conditional Use Permit as recommended by staff. Motion carried by Roll Call Vote - 5 ayes. -2- - - . MINUTES JUNE 8, 1987 page three SETBACK VARIANCE - 5705 EUREKA ROAD RESOLUTION NO 73-87 5705 Eureka Road has requested a setback variance to build The lot is extremely non-conforming and has an old shed removing. Nielsen has recommended that he abandon one the garage to maintain a 10' setback to the side line Jerry Elzea of a new garage. that he will be driveway and move along Eureka Road. Stover moved, by the Planner. seconded by Brancel, to approve the request as recommended Motion carried by Roll Call Vote - 5 ayes. SIMPLE SUBDIVISION AND COMBINATION BERG/WILLIAMS RESOLUTION NO 74-87 Berg/Williams of 5160 Shady Island Circle have requested to subdivide their current lot by selling off 19500 square feet of the property to be combined with the existing lot to tne south east. These new lots will be conforming in size to the R-IB zoning. Stover moved, seconded by Brancel, to approve the subdivision and combination as recommended by the Planner and the Planning Commission. Motion carried by Roll Call Vote - 5 ayes. SIMPLE SUBDIVISION AND COMBINATION 5795 GRANT LORENZ ROAD RESOLUTION NO 75-87 Mrs. Sally Larson has requested to subdivide and combine a 20' strip of property with the property to the north. This will lessen the noncomformity of the northern property and leave her with a large conforming lot. Gagne, to recommend approval subject to the Motion carried by Roll Call Vote - 5 ayes. Stover moved, seconded by Planner's recommendations. PLANNERS REPORT Swimming Pool Approval - 27780 Island View Road Larry Reid of 27780 Island View Road submitted plans to install a swimming pool, fencing and patio that conform to all zoning requirements. An amended agreement has been submitted to allow immediate access for the City to an easement for a sewer line that will be allowed to install a patio over. Gagne moved, seconded by Haugen, to approve the swimming pool request. Motion carried - 5 ayes. Easement Encroachment Agreement RESOLUTION NO 76-87 Haugen moved, seconded by sign the Reid encroachment Roll Call Vote - 5 ayes. Gagne, to accept and authorize the Mayor to agreement as modified. Motion carried by -3- MINUTES JUNE 8, 1987 page four PLANNERS REPORT - cont. .~ Swimming Pool Approval - 28130 Boulder Bridge Drive A request to install a swimming pool at 28130 Boulder Bridge Drive has been received from Steve and Jean Klocksien. The Planner recommends approval only after the pool and a apron are relocated so an not to encroach on the drainage easement and to include the fencing as required by Ordinance. Haugen moved, seconded relocated in accordance carried - 5 ayes. by Stover, with the to approve the pool request as Planner's recommendation. Motion ATTORNEYS REPORT Executive Session Mayor Rascop opened the executive session at 8:30 p.m. to discuss litigation matters. Session was closed at 8:45 p.m. Land Registration - Klodt - Edgewood Road RESOLUTION NO 77-87 Attorney Froberg submitted a Resolution that gives the City easement for the purpose of street use. . Gagne moved, seconded by Brancel, to authorize the Mayor and Clerk to enter into, and sign the land registration stipulation agreement. Motion carried by Roll Call Vote - 5 ayes. COUNCIL BREAK - 8:45 - 8:48 P.M. ENGINEERS REPORT Glen Road/Badger Watermain Report Engineer Norton presented a cost estimate of $156,900.00 to extend the watermain from Badger well to Glen Road. Staff will discuss specifics and assessment policy and return with the additional information at a later meeting. Stover asked if this policy would become policy for future assessments. Norton felt that this policy may not apply to other project improvements. Street Improvement Proiect - Plan and Specification & Authorize Advertisement for Bids RESOLUTION NO 78-87 . Council reviewed the list of streets, type of repairs to each street and costs of improvements proposed for the 1987 street improvement project. They discussed changes and additions to the present list. They looked at adding 4' to West 62nd Street after the MWCC improvement is completed, and added improvements to Beverly and Cajed after the water line and stubs are installed, and removing Enchanted Lane from the project. -4- MINUTES JUNE 8, 1987 page five ENGINEERS REPORT - cont. ~ Street Improvement pro;ect - cont. Haugen moved, seconded by Gagne, to delete Enchanted Lane and include Beverly Drive and Cajed with fabric mat and overlay to the 1987 Street Project Funds for crossing repair would come from Shorewood Oaks Project with all additional expenses to come out of Street Improvement Project funds. Motin carried - 5 ayes. Haugen moved, seconded by Gagne, to approve plans and specifications and authorize advertisement for bids to be opened July 8 at 11:30 a.m. Motion carried by Roll Call Vote - 5 ayes. Status Report on Current Construction Proiects Shorewood Oaks 70% of the watermain has been installed, all drainage tile is in and working properly. Near Mountain - Preconstruct ion meetings are set for McKinley Place 3rd and 4th Additions. Staff is checking on total number of water connections to Minnetonka. WCL Acres - Is under construction at this time. Projects in progress: ~ 86-lA - Trunk Watermain 86-lB - Deep Well 86-1C - Pump House 86-lD - Elevated Tower 86-1E - Trunk Watermain for Waterford 2nd Addition OFFICE SPACE NEEDS ANALYSIS REPORT Nick Ruehl of EOS Corporation presented a booklet of the City Hall Needs Analysis. Rascop asked if the adjoining house had been considered. Ruehl felt the use of this house would not be functional. Ruehl reviewed the analysis for the Council. The questioned the type of office furniture proposed, location for future staff, electrical needs, fire proof area for downstairs filing and access to lower level. Haugen asked about cost of remodeling versus new construction. Gagne feels the house should be reviewed prior to any determination being made. Haugen moved, seconded by Stover, to authorize EOS Corporation to obtain information on the house and submit an architectural opinion on it. Motion carried - 4 ayes to 1 nay - Brancel. . Rascop offered determine method seconded by Gagne. an amendment to authorize a $420.00 expenditure to of traffic and type of use possible in the house. It was Motion carried 4 ayes - 1 nay - Brancel. -5- MINUTES JUNE 8, 1987 page six ADMINISTRATIVE REPORT _ Budget Guidelines - 1988 Vogt will present a formulation for budgeting and ask the Council to list priorities for this budget. Union Negotiations Vogt will be attending a meeting on June 10 with a Union Arbitrator. Brentridge Dave Johnson will be holding a neighborhood meeting at City Hall on Tuesday, June 9 to present his plan for the Brentridge subdivision. MAYORS REPORT Lake Minnetonka Reqional Park Board Rascop will be on a special board for Regional Parks on Lake Minnetonka. DNR - LMCD Shoreline Ordinances have been changed again. A 20 MPH speed limit is being maintained for evening hours. "Dry stacking" regulations were proposed. $6,500,000.00 was allocated to obtain land, but no condemnation rights were given. - COUNCIL REPORTS Vine Hill Road Intersection Council would like to see the police patrol that intersection due to the many violations. Haugen would like to see the intersection restriped. APPROVAL OF CLAIMS AND ADJOURNMENT Haugen moved, seconded by Brancel, to adjourn the Regular Council Meeting of June 8, 1987, at 11:22 p.m. subject to approval of claims for payment. Motion carried unanimously. General and Liquor Funds Acct #00-00166-02 General Liquor Checks #050764-050846, (050888) $407,157.43 $31,537.90 Payroll Check List: Checks #201283-201316 ~.89S.S4 $ 2.651.54 . Total RESPECTFULLY SUBMITTED, $416,052.97 $34,189.44 k~ j)~ Robert Rascop, Mayor Sandy Kennelly, City Clerk -6-