Loading...
121487 CC Reg Min . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, DECEMBER 14, 1987 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. M I NUT E S CALL TO ORDER The Regular Council Meeting of the Shorewood City Council was called to order at 7:30 p.m., Monday, December 14, 1987, in the Council Chambers by Acting Mayor Haugen. PLEDGE OF ALLEGIANCE AND PRAYER Acting Mayor Haugen opened the Regular Council meeting with the Pledge of Allegiance and a Prayer. ROLL CALL Present: Mayor Rascop (arrived at 7:32), Councilmembers Brancel, Haugen, Stover, and Gagne. Staff Attorney Froberg, Engineer Norton, Administrator Vogt, Planner Nielsen and Clerk Kennelly. APPROVAL OF MINUTES Gagne moved, seconded by Brancel, to approve the minutes of November 23, 1987 as amended. Motion carried - 5 ayes. MATTERS FROM THE FLOOR Request For Time Extension - Junk Ordinance A request from Kirt Koerting for a one week extension to clean up his property in order to comply with the Junk Ordinance notification was made. Nielsen stated that a review of the property since the notice was sent, revealed good progress. Haugen moved, seconded by Gagne, to grant a one week extension to Mr. Koerting to comply with the Junk Ordinance notification. Motion carried - 5 ayes. PLANNING COMMISSION REPORT No report was given, Stover stated that she didn't attend that meeting but the minutes were included in this packet. PARK COMMISSION REPORT Commissioner Jim Andrus reported on the recommendations made at the last park meeting. The Commission recommended a cash donation in lieu of land for the proposed South 40 subdivision. Motorized vehicles have been using the storm sewer easement from Shorewood Oaks into the park from a trail. -1- MINUTES MONDAY, DECEMBER 14, 1987 PAGE TWO . PARK COMMISSION REPORT - CONTINUED The Commission would like this barricaded to prohibit the vehicle use. Brancel moved, Department to addition site. seconded by Stover, to authorize the Public Works barricade the easement with rocks from the City Hall Motion carried - 5 ayes. CONSENT AGENDA Consent Agenda Amendment Haugen moved, seconded by Gagne, to remove item C - Mileage Expense from the Consent Agenda. Union Agreement Radification RESOLUTION NO.159-87 A new Union Agreement has been submitted to the Council for acceptance for 1987-1988. Fund Transfer Liquor store funds in the amount of $18,800.00 will be transferred to the General Fund. . Special Assessment Fund Transfer Recommendation was made to transfer excess special assessment funds, to pay bonds for the 1974 Sewer Improvement Project and discontinue taxing for these bond funds at this time. Budget Amendments Budget amendments were recommended in the amount of $263,866.00. All amendments were listed in a report dated 12/8/87. Covington Vine Ridge - Acceptance of Improvements RESOLUTION NO.160-87 Engineer Norton has inspected the utilities and streets in Covington Vine Ridge and recommends acceptance of those streets and utilities with a one year warranty period from the acceptance date. S.E. Area Pumphouse - Project 86-1C - Payment Voucher Engineer Norton recommended payment Voucher #3 in the amount of $51,450.14 to A & K Construction, Inc. Towne Addition - Reduction of Letter of Credit RESOLUTION NO.161-87 . Staff has recommended a reduction of his letter of credit to $30,000 to cover 150% of the remaining work to be done on the utilities on the Towne Addition by Resolution. -2- . . . MINUTES MONDAY, DECEMBER 14, 1987 PAGE THREE CONSENT AGENDA ITEMS - CONTINUED Public Works Recommendation for Hire Recommendation was made to hire Joseph Lugowski for the new position on the Public Works Department. Shorewood Oaks - Proiect 87-1 - Payment Voucher Engineer Norton recommends payment of Voucher #6 for the Shorewood Oaks Project 87-1 in the amount of $26,424.96 to Richard Knutson, Inc. Haugen moved, seconded by Stover, to approve the Resolutions and the above listed items on the Consent Agenda. Motion carried by Roll Call Vote - 5 ayes. MILEAGE EXPENSE INCREASE Staff recommended to increase the mileage reimbursement to $.22 1/2 per mile, which is the new limit that the I.R.S allows that does not require listing as income. Gagne moved, $.21 to $.22. seconded by Brancel, to increase the reimbursement from Motion carried - 4 ayes to 1 nay - (Stover). SIMPLE SUBDIVISION - 5125 SUBURBAN DRIVE RESOLUTION NO.162-87 Mr. Roberg Walz was present to present his request for a simple subdivision to divide off the rear portion of his property to be purchased by the City and combined with Manor Park. Stover moved, seconded by Haugen, to approve the simple subdivision subject to the Planners recommendations. Motion carried - 5 ayes by Roll Call Vote. DISCUSSION OF WATER LINE EXTENSION - MCLAIN ROAD A request was received from residents along McLain Road to determine the cost and feasibility for a water line extension along that road. Engineer Norton referred to a plan for water in 1980. Haugen moved, seconded residents to determine Norton do a cost update. by Gagne, to direct staff to contact area additional interest and to have Engineer Motion carried - 5 ayes. Stover recommended that determined. Norton did feasible. a cost for a single resident connection be not feel a single connection would be -3- . . . MINUTES MONDAY, DECEMBER 14, 1987 PAGE FOUR SEWER RATE DISCUSSION the rate discussion be tabled to the next by John Bridge of the Finance Committee. rates could be changed. Froberg felt that any be established prior to the beginning of any new Stover requested that meeting as requested Council asked when rate change should quarter. Haugen moved to move this discussion following the N.S.P. Franchise item. ATTORNEYS REPORT N.S.P. Franchise Agreement ORDINANCE NO.20l Froberg reviewed the changes in the agreement, that he felt were in the City's best interest. The staff and Froberg were satisfied with the change from 10 years to 5 years for the City to be charged for the relocation of utility lines, and an agreement for pre-notification prior to cutting into city streets for the protection of city utilities. Stover moved, seconded by Brancel, to accept the amended N.S.P. Franchise Agreement Ordinance adopted by Roll Call Vote - 5 ayes. SEWER RATE DISCUSSION - CONTINUATION Rascop referred to the Finance Committees recommendation for a lower sewer rate rather than increasing the rate to cover total current expenses, and pursue reducing the MWCC charges. He also referred to a report from Arnie Carlson's office listing $54.54 as a state per capita yearly sewer rate. Haugen felt that this report indicates the unfair rates charged by the MWCC to the Metro Area cities. She would lke to contact MWCC to see if a reduction in charges could be obtained. The Council reviewed the $66,000.00 increase in MWCC charges this year, and discussed the cost of repair and maintenance to sewer lines and lift stations. Rascop supports the increase sewer rate of $56.75 be charged for the first quarter, and supports a reduction in that rate if expenses can be reduced. Council discussed methods of charging Council would like to see staff return versus metered charging. Clerk Kennelly revenues created by increasing commercial with increases of the residents charges. commercial sewer rates. with S.A.C. formula rate submitted information on rates by 36% to compare Commercial Sewer Rate Increase RESOLUTION NO.163-87 Gagne moved, seconded by Rascop to increase the commercial sewer rate to a minimum of $68.00 for 28,500 gallons of usage reflecting a 36% increase. Staff to reflect S.A.C. formula charging or metering method. Motion carried by Roll Call Vote - 4 ayes - 1 nay (Stover). Robert Walz had the Council explain some of the reasons for the increase sewer rate charge. -4- MINUTES MONDAY, DECEMBER 14, 1987 PAGE FIVE . ENGINEERS REPORT Freeman Park Grading Bid Tabulation Bids were opened at 11:30 a.m., December 14, 1987, for the Freeman Park grading project. Engineer Norton will be reviewing the other bids in comparison with the low bid. The Engineers estimate was $37,950.00, the lowest bid came in $11,400.00 more than that estimate. Norton recommended Commission and then January. holding the make their bids for review by the Park recommendation to the Council in Stover moved, seconded by Brancel, to hold the bids for 30 days for consideration of the bids by the Park Commission. COUNCIL BREAK - 8:35 - 8:40 P.M. Beverly Drive/Caied Lane Traffic Count and Cul-de-sac Request Review . Staff has reviewed the traffic study and they would like to further review prior to making their final recommendation. Gagne asked what traffic counts were obtained. Engineer Norton stated that the counts were taken in Department and they found that 22 cars traveled that area per hour in the A.M. and 24 in the P.M. There are 19 houses along Cajed and Beverly Drive. A resident questioned whether the road restoration had been completed at the time of the study. Norton will check the dates to determine that. S.E. Area Pumphouse Status The start up process began a week ago. A valve was damaged by Metro Waste Control. Harold Volk, of MWCC has been contacted a month ago to make those repairs. Norton would like this completed now in order to proceed with the start up. S.W. CORRIDOR ADVISORY MEETING Haugen left at 8:50 p.m. to attend the last meeting of the Corridor Advisory Committee. She recommends that the alternative volunteer for that advisory committee be advised if the committe reorganizes. PLANNERS REPORT City Hall Expansion . Nielsen reported that all the soil and foundation work on the addition have been completed. A change order will be needed for underpinning the existing foundation which did not extend down to below frost level but an equal cost was saved by changing the new foundation. January and February Council Meetings will have Minnewashta School because the Council chambers will to office space while the addition is being completed. -5- to be held at be converted MINUTES MONDAY, DECEMBER 14, 1987 PAGE SIX ADMINISTRATIVE REPORTS . Enchanted Point - Survey Cost Estimate A request was received from a resident to purchase a tax forfeited piece of property on Enchanted Point. The road currently runs over a portion of this lot. Vogt has obtained two bids to survey this lot. He feels it is to the best interest of the City to determine the actual location of the lot lines of this lot. Included in this survey would be locations of the platted road and the fire lane area at the point. Attorney Froberg stated that the survey cost could be charged against a street improvement project if done within a year. Gagne moved, seconded by Brancel, to have OSM, the low bidder, to complete the survey to determine the road location and fire lane and clarify the area the city is responsible for. Motion carried - 4 ayes. Request for Alternate to Serve on the S.W. Suburban Corridor Advisorv Committee The Committee is meeting tonight, December 14, for the last time. . Stover moved, seconded request for alternate meetings are held or carried - 4 ayes. by Gagne, to put on file Mike Arvidson and keep him advised if any additional a new committee is established. Motion Purchase of a New Telephone System Vogt has looked at eight (8) different telephone systems. The cost of these systems vary from $10,000.00 to $6,600.00. Vogt may need additional funds over the $6,000.00 budget figure to obtain a new system. Stover moved, seconded by Gagne, to allow flexibility to exspend additional funds over the $6,000.00 budget for the new telephone system. Motion carried - 4 ayes. Status of Stop Lights Highwav 7/Countv Road 19 . A meeting with MnDOT has been held regarding the need for a stop light on Highway 7 at County Road 19. They have offered two alternatives for that installation. Temporary lights could be installed in 1989 requiring a cost share on that installation or permanent lights will be installed in 1990 that will only require the cities to pay for operation and maintenance of those lights. MnDOT wants compliance with their corridor study that would include the closing of a highway crossing at Galpin Lake Road. Exelsior is opposed to that closing. The Council stated their support for the permanent lighting to be installed in 1990. -6- . . . MINUTES MONDAY, DECEMBER 14, 1987 PAGE SEVEN ADMINISTRATIVE REPORTS - CONTINUED Study Session Rascop moved, Seconded by Gagne, to set a study session for 8:00 a.m. 2:00 p.m. Saturday, January 9, 1988 to discuss the "future direction" of the City, this meeting will include the Council, Planning, Park and Financial Commissions. Motion carried - 4 ayes. MAYORS REPORT MWCC - Request to Attend Meeting Rascop directed that a request be sent to MWCC to have a staff member attend a Council meeting to discuss the rates they are charging Shorewood. Stover directed the Attorney to obtain information on the steps necessary to take to dispute the MWCC charges. Mavor Meeting A area Mayors meeting will be held January 19, 1988 at the Minnetonka Community Service Building. LMCD - Directors Position The finalist for the Directors position has withdrawn. They will be readvertising for the position. Mr Mixa has agreed to stay on for an additional six (6) months. APPROVAL OF CLAIMS AND ADJOURNMENT Brancel moved, seconded by Gagne, to adjourn the Regular Council Meeting of Monday, December 14, 1987 at 9:35 p.m. subject to approval of claims for payment. Motion carr led - 4 ayes. General and Liquor Funds - Acct.No. 00-00166-02 Checks: 051956-052145 General $205,356.66 Liquor $65,817.61 Payroll Checklist: Checks: 201698-201764 $ 21,892.63 $227,249.29 $ 5,926.14 $71,743.75 RESPECTFULLY SUBMITTED, Robert Rascop Mayor Sandy Kennelly City Clerk -7-