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032888 CC Reg Min CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, MARCH 28, 1988 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. . M I NUT E S CALL TO ORDER The Regular Council Meeting of the Shorewood City Council was called to order at 7:30 p.m., Monday, March 28, 1988, in the Council Chambers by Acting Mayor. Brancel. PLEDGE OF ALLEGIANCE AND PRAYER Acting Mayor Brancel opened the Regular Council meeting with the Pledge of Allegiance and a prayer. ROLL CALL Present: Acting Mayor Brancel, Councilmembers Haugen and Stover. Absent Mayor Rascop and Councilmember Gagne. Staff Attorney Froberg, Engineer Norton, Administrator Vogt, Planner Nielsen, Clerk Kennelly and Finance Director Beck. APPROVAL OF MINUTES Stover moved, seconded by Haugen, to approve the minutes of March 14, 4It 1988 as amended. Motion carried - 3 ayes. Stover moved, seconded March 17, 1988 as written. by Haugen, to approve the Special Minutes of Motion carried - 3 ayes. MATTERS FROM THE FLOOR Doug Sweeney, Fire Chief for the Excelsior Fire Department was present to introduce the newly appointed Fire Marshall, Joe Wallin. Mr. Wallin has served with the Excelsior Fire Department prior to going to the City of Minnetonka. Chief Sweeney thanked the Council for their support of this position on the Fire Department. PLANNING COMMISSION REPORT Stover stated that no meeting has been held since the last Council meeting. PARK COMMISSION REPORT 4It Commissioner Vogel stated that Administrator Vogt and Finance Director Beck were present at their last meeting and submitted a lot of financial information. Vogel commented that staff "came through with flying colors" relative to the financial information requested. They requested that the expenses be separated to reflect expenses on each of the parks individually. This is now being done. The Commission approved and supported the request to hold the "Spring Clean Up" at Freeman Park again this year, the dates are set up for April 30 and May 1st. -1- . 4It 4It MINUTES MONDAY, MARCH 28, 1988 PAGE TWO PARK COMMISSION REPORT - CONTINUED The Commission requested that a change order be approved to add additional work to the Freeman Park grading project. They would like to add completion of a 3rd ballfield and a 2nd parking lot at this time in a effort to save on future expenses. A cost estimate was obtained from Widmer Brothers: Clear and Grub - 2 acres Common Excavation Seeding Total: $ 7,000.00 $12,850.00 $ 3,900.00 $23,750.00 Haugen moved, seconded by Stover, to authorize Change Order No.1 to add the 3rd ballfield and 2nd parking lot to the Freeman Park Grading Project No. 87-5 as recommended by the Park Commission. Motion carried - 3 ayes. Vogel stated that the Commission was looking at the possibilities of a bond issue to complete the park improvements in the Parks. Haugen encouraged that the long range final plan be high quality. Vogel felt the bonding would allow that quality of improvements. CONSENT AGENDA City Hall Expansion Proiect - Change Order No.3 A Change Order in the amount of $374.00 was submitted for approval for items listed in Change Order No.3 from EOS Corporation. Approval of Street Light Installation - Lake Virginia Highlands Council approved a request for street lighting in Lake Virginia Highlands. Requested locations to be approved by N.S.P. and any installation cost to be paid by petitioners. Approval of 1987 Recvcling/Composting Contract RESOLUTION NO.24-88 A contract on recycling and compost collection between Shorewood and Hennepin County was submitted for acceptance. Haugen moved, seconded by Stover, to approve the items listed on the Consent Agenda as submitted. Motion and Resolution approved by Roll Call Vote - 3 ayes. GALPIN LAKE WOODS FINAL PLAT TABLED Planner Nielsen reviewed for the Council the previous problem regarding a road encroachment on a neighboring property. He feels a survey and readjustment of that road has resolved that problem. Attorney Froberg added to Section 15 of the Development Agreement. Stover asked for an explanation of the meaning of "temporary easement" . Nielsen explained that this is common language in contracts and there may be a need for the developer to obtain a temporary easement from a property owner to the south during road construction. -2- . . . MINUTES MONDAY, MARCH 28, 1988 PAGE THREE GALPIN LAKE WOODS FINAL PLAT TABLED - CONTINUED Developer will install defined driveway aprons on two existing driveways in order to keep traffic flows directed into the new area. Engineer Norton reviewed the storm drainage plan. Haugen questioned the driveway access for Lot 12. Nielsen stated access can be made through an easement to Murray Street. Also, an easement to service this lot will be provided between Lots 8 and 9. The access for Murray Street has topography problems and is not recommended. Acting Mayor Brancel asked for any public comment. Mr. Pat Arens of 22150 Bracketts Road submitted a copy of a letter from his surveying company, Hedlund Planning, Engineers, Surveying that disputes the property lines by 101. They feel that their Surveyor1r opinion agrees with the County plats. Stover moved, seconded by Brancel, to table further action until the developer and Arens surveying dispute can be resolved. Motion carried - 3 ayes. Mrs. Arens stated that his Attorney is recommending litigation. Mr. Moore asked if Hedlund is a state licensed sureveyor. Engineer Norton stated that he is. Haugen asked if anyone has rece~ved property owners until today. Staff stated ~p J4' a letter from the adjoining that they did not. BRENTRIDGE - AMENDED DEVELOPMENT AGREEMENT f~ RESOLUTION NO.25-88 Nielsen presented an amended development agreement for the Brentridge subdivision. This agreement has changed to reflect the number of units to be built upon limited to 19 of the 24 platted lots. This reduction is due to the M.W.C.C. limitation for available sewer connections. Mr. Dave Johnson has reviewed the amended agreement and has .a~reed ~o the ch~ng~s. Johnson does have the right to pursue obtalnlng wrltten permlsslon to use undeveloped units from other developers, or as REC1s are received from reduction of I & I. Haugen moved, seconded by Stover, to adopt the Resolution amending the Development Agreement as submitted. Motion carried by Roll Call Vote - 3 ayes. ~o ~~ AMESBURY WEST - EMERGENCY ACCESS Planner Nielsen presented a plan for an emergency vehicle access from Bayswater Road to Garden Road. Staff reviewed the plan and recommended a readjustment of the road to meet a 101 minimum right-of-way on each side of the road. They recommended the design section subgrade of 6" of compacted top soil with 8" of class 5 as base with safe hits instead of wood posts. Mr. McNulty was present and agreed to these changes. Council discussed spacing and what vehicle could travel between these posts. -3- . . . MINUTES MONDAY, MARCH 28, 1988 PAGE FOUR AMESBURY WEST - EMERGENCY ACCESS - CONTINUED Morris Eisert of Garden Road questioned whether the turn around area was sufficient to accomodate the snow plows and mail carriers. Nielsen felt there was room and the snow plows will be keeping this access plowed for emergency vehicles. Haugen asked about plans for landscaping. McNulty stated that seed, soil and retaining walls would be done as needed, installation to begin within 60 days. Haugen moved, seconded by Stover, plan subject to staff recommendations. to approve the emergency access Motion carried - 3 ayes. ATTORNEYS REPORT Wedgewood Drive - 20 MPH District RESOLTION NO.26-88 Attorney Froberg reviewed the list of property owners necessary to obtain easements from in order to improve site distances on Wedgewood Drive as recommended by a speed zone study done by MnDOT. This study was requested by area residents in an effect to reduce the speed zone to 15 MPH. MnDOT recommended 20 MPH with an improvement of site distances. Most easements on the north side of the road seem to be obtainable. But the south property owners Bache & Woolridge will not grant easement until the Council will review the assault charges previously alleged by Mrs. Bache. Council discussed various options that could be taken. Haugen moved to proceed with condemnation. After further discussion, she withdrew her motion. Brancel moved, seconded by Stover, to install the 20 MPH signs for uniformity of speed zone on Wedgewood Drive and pursue obtaining the easements needed. Motion carried by Roll Call Vote - 3 ayes. Vogt will direct the Public Works Department to install the 20 MPH signs. Brancel directed the Administrator to inform the petitioners of the status of their request. ENGINEERS REPORTS Amesburv Water Issues - Work Ordered - Budget Amendment Engineer Norton reviewed the water complaints recieved in the past from two residents on the Amesbury water system. Mr. Alden Berman of 20390 Knightsbridge ~oad is on the end of a water line that has caused extremely discolored and stagnant water. Mr. Orrin Thompson of 4960 Sussex Place, occasionally has air entrapped in his line primarily due to being at a high point on the line. Engineer Norton reveiwed his letter of 3/24/88 explaining alternative solutions and costs to correct the problems that those residents are experiencing. Norton explained the operations of the hydropneumatic type system and the need for air relief. Munitech will be adjusting the control rods and would like to add auto-dialers for faster notifications of malfunctions. An alternative to Mr. Thompsonls air problem could be done by looping this line. McNulty stated that the ea~em~nts necessar~ for looping was in the "common area" and could be dlfflcult to obtaln. -4- . . . MINUTES MONDAY, MARCH 28, 1988 PAGE FIVE ENGINEERS REPORT - CONTINUED Amesbury Water Issue - Work Ordered - Continued Stover moved, seconded by Haugen, to proceed with Alternative No.2 relative to the Alden Berman water problem, to loop a 4" service line to tie into an 8" line on Regents Walk at an estimated cost of $6,600.00, to include a budget amendment to the water fund. Motion carried - 3 ayes. Mrs. Vogel clairied that these expenses will be taken from the water fund and not the general fund.. Haugen moved, seconded by Stover, to table action on the Thompson issue for additional information regarding the auto-dialer request. Approval for Auto-Dialer Installation - Budget Amendment Engineer Norton reviewed a letter from Munitech dated 3/23/88 where they have listed the work and equipment needed to install auto-dialers on the wells at Boulder Bridge, Amesbury and Waterford (Southeast Area). Norton explained the need for additional equipment in order to install an auto-dialer to the Waterford system. This system is a completely different design and will have a radio transmitter and receiver installed at its completion. Vogt felt the auto-dialer is needed through the high user period and the number of people using this system. This auto-dialer installation will require additional circuitry that makes the Waterford installation more expensive. Mrs. Vogel asked why the Council was concerned about the costs if the funds were coming out of the water funds. Haugen stated that it was the Council's responsibility to be concerned about all the City's funds. Stover asked if the cost for the Waterford installation could be added to the well cost. Vogt felt the need for the auto-dialer is caused from the transfer of the Minnetonka Water system to the temporary well. Stover thought the residents of this system would be willing to pay for this installation if it would prevent problems for them. Norton and Vogt recommended approval of the use of water funds for the installation of the Amesbury West and Boulder Bridge auto-dialers. Stover moved, seconded by Haugen, to authorize a budget amendment to the temporary water system fund for the Southeast Area water system auto-dialer with the Boulder Bridge and Amesbury auto-dialers expense to come out of the water fund. Vogt explained the use of arbitrage funds for the temporary well expenses. The first $12,200 of interest is that which was orginally anticipated at the time of bonding and any additional arbitrage will go toward the expense of the temporary water system. Motion carried - 3 ayes. Stover asked Norton if this auto-dialer would help Mr. Thompson's air pressure problem by alleviating some of the air getting into the system. Norton felt that the auto-dialer would allow quicker protection of a well failure which should help the problem by allowing Munitech to make necessary repairs prior to air escaping into the distribution system. -5- . . . MINUTES MONDAY, MARCH 28, 1988 PAGE SIX PLANNERS REPORT Request for Subdivision & Zoning Signs - Budget Amendment Cost estimates have purpose of posting on rezonings. The total budgeted item. been obtained to purchase eight signs for the properties with proposed new subdivisions and cost would be $675.00 or less, this was not a Haugen moved, seconded by Brancel, to authorize a budget amendment to purchase the signs not to exceed $675.00. Motion carried - 3 ayes. ADMINISTRATIVE REPORTS Purchase of Computer Printer The vendors have reduced the costs by $3,500.00 due to the inability to get an exisiting printer to operate with the System 36 as originally promised. Vogt and Beck are requesting to purchase a printer for $2,278.00, out of the abovementioned savings. Haugen moved, seconded by Stover, to authorize the purchase of the printer. Motion carried - 3 ayes. Appointment of Accounting Clerk/Data Entry Person Interviews have been held and Vogt and Beck are ready to make a recommendation to hire. Vogt stated that generally these appoinments are placed on the Consent Agenda after the Council authorizes the new position to be filled. Haugen clarified concerns that all applicants were interviewed and asked whether someone had already been told by staff that they were hired. Beck stated that after conferring with Vogt, she did offer the job to the recommended applicant subject to formal Council action to enable that person's name to be brought to the Council for approval. Brancel moved to table the appointment for full Council discussion as also requested by Gagne to Brancel. Stover objected because the discussion to hire was approved by the majority of the Council. Brancel is questioning the need and the salary established. Haugen stated that the salary is established by the Stanton Report on Government Salaries surveyed. Brancel would like to table until that report can be reviewed, she felt this salary did not reflect the lowest level entry accounting salary as the requested position represented. Motion died for lack of second. Vogt and Beck submitted their letter of recommendation to hire Gail Redpath for the accounting clerk/data entry position. Stover moved, Gail Redpath (Brancel). seconded by Haugen, to approve the appointment of as recommended. Motion carried - 2 ayes to 1 nay -6- . . . MINUTES MONDAY, MARCH 28, 1988 PAGE SEVEN COUNCIL REPORTS League of Minnesota Cities - ACities WeekA The League would like to participate in the week of May 1-7 by holding activities. Vogt stated that the Spring Clean Up and Board of Review will be held that week. Annual League of Mn Cities conference will be held June 7-10, Vogt will attend. Chanhassen Letter Stover asked Vogt about a letter from Chanhassen regarding the Curry Farms Development. Vogt explained the plans to install "safe hits" on Teton Lane in said new development in Chanhassen. APPROVAL OF CLAIMS AND ADJOURNMENT Haugen moved, seconded by Stover, to adjourn the Regular Council meeting of Monday, March 28, 1988 at 9:37 p.m. subject to appoval of claims for payment. Motion carried - 3 ayes. GENERAL AND LIQUOR FUNDS - ACCT.NO.00-00166-02 General Liquor Checks #052652-052713 Payroll Checklist: Checks #201981-202010 $ 95,441.69 $ 9,891.81 $105,333.50 l /' $11,442.14 $ 2,777.43 $14,219.57 Total RESPECTFULLY SUMITTED, Sandra L. Kennelly City Clerk -7-