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072588 CC Reg Min . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, JULY 25, 1988 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES CALL TO ORDER The Regular Council meeting of the Shorewood City Council was called to order at 7:30 P.M., Monday, July 25, 1988, in the Council Chambers by Mayor Rascop. PLEDGE OF ALLEGIANCE AND PRAYER Mayor Rascop opened the Regular Council meeting with the Pledge of Allegiance and a prayer. ROLL CALL Present: Mayor Rascop, Councilmembers Brancel, Haugen, Stover, Gagne. Staff: Attorney Froberg, Engineer Norton, Administrator Vogt, Planner Nielsen, Clerk Kennelly. APPROVAL OF MINUTES Brancel moved, Stover seconded, to approve the minutes of July 11th, 1988, as written. 4 ayes (Gagne abstained due to absence at that meeting) . PARK COMMISSION REPORT The Park Commission recommended that the Council grant a leave of absence to Gordon Christensen until September of 1988 due to a temporary job transfer. Brancel moved, seconded by Gagne to grant the leave of absence as requested. Motion carried - 5 ayes. A request for an added sign for the Christmas Lake access stating "No motor over 25 Horsepower" was made. Froberg recommended listing misdemeanor violation and statue number. Brancel moved, seconded by Stover to approve the installation of the added sign. Motion carried - 5 ayes. CONSENT AGENDA Shorewood Oaks-Payment Voucher #7 Engineer Norton recommended payment of voucher #7 of the Shorewood Oaks Project #87-1 to Richard Knutson, Inc. in the amount of $28,200.73. Haugen moved, seconded by Gagne to approve the payment on the consent agenda. Motion carried - 5 ayes. -1- ~ COUNCIL MINUTES- MONDAY, JULY 25, 1988 PAGE 2 . Discussion of Geese Problem-Enchanted Island Mrs. Carley Ferguson of 4320 Enchanted Drive was present to ask the Council for help to eliminate an excess of 200 geese on her property. She has contacted people from the DNR, Department of Agriculture and Dr. James Cooper of the University of Minnesota. A Dr. James Cooper of the University explained the procedures to get the DNR to help in a round up and transportation. A public hearing must be set and held by the local governing body. Vogt has also received a complaint from Christmas Lake. The DNR normally charges a $1,000.00 per location to transport the geese. Mrs. Ferguson would like the Council to ask for support from Mound and Minnetrista to share the expense. Gagne suggested that residents along Timber Lane also be notified of the public hearing when it is set. Dr. Cooper has agreed to attend the public hearing. Mrs. Ferguson asked for a permit to shoot the geese from her deck under the supervision of Mr. Steve Wolter of the DNR. He will patrol in the lake to warn boaters. Attorney Froberg referred to the Ordinance that does not allow any provisions to allow issuing a shooting permit. Council took no action to amend the Ordinance. . Vacate Drainage and Utility Easements Resolution #83-88 Sweetwater at Near Mountain, Lots 1 & 2, Block 2 Mayor Rascop opened a public hearing at 7:53 P.M. to hear a re- quest from Mike Pflaum of Lundgren Bros. to vacate utility and drainage easement in order to combine Lots 1 and 2 of Sweetwater at Near Mountain in order to combine the two lots. Nielsen suggested that the combination should be done first after asking for public comment and receiving done. Rascop closed the public hearing at 7:55 P.M. Haugen moved, seconded by Stover to approve the vacation of the utility and drainage easement and proof of the combination of Lots 1 and 2 prior to releasing the Resolution approving the vacation. Motion carried by Roll Call Vote - 5 ayes. Presentation from Hennepin County Health Department -George Bowlin . Mr. Bowlin presented a slide show on the services offered by the Health Department; help nursing service; alternative care service; women health help service; children health screening; child care consultation; immunization; international travel immunization; communicable disease; red door clinic; health assessment promotion service; medical and dental assessment for refugees; lifeguard program; emergency medical; environmental health and well water testing. Council asked about organizations used for contracted service. They had concerns for the homeless and questioned why more people were not being helped. Council thanked Mr. Bowlin for his presentation. -2- ~ COUNCIL MINUTES - MONDAY, JULY 25, 1988 PAGE 3 . Vacate Alley:CPortion ... 6LTimherLane--cPublic~~Hearing Mayor Rascop opened the public hearing at 8:20 P.M. to hear a request to vacate a portion of an alley off of Timber Lane. Mr. Joe Boyer was present to make that request to be added to his Lawtonka subdivision. He has offered to exchange the vacated alley for the additional road right-of-way to be added to Timber Lane. Rascop closed the public hearing at 8:22 P.M. after ask- ing for and receiving no public comment. Nielsen stated that the staff has recommended obtaining 10 feet from the east side of Lot 1 for the purpose of adequate road right-of-way. This condition will be added to the final plat. Stover moved, seconded by Haugen to continue action on the vacation until the final plat is submitted for approval. Motion carried - 5 ayes. 1989 Police Budget Approval . Chief Richard Young was present to submit the 1989 Police Budget for review and acceptance. The overall budget represents a 7.1% over last years budget. The large increase is due to the increase in rent payments when the new building is completed. The Council reviewed the various line items and questioned salaries regarding part-time and over-time. City increase is 4.7%. Vogt stated that we saved $12,915.00 due to the new formula. Gagne moved, seconded by Stover to approve the Police Budget for 1989 as submitted. Motion carried - 5 ayes. Amend Aqenda Vogt asked the agenda be amended to discuss item 13-D-l Recycling Contract at this time. Haugen moved, seconded by Gagne to amend the agenda as requested. Recycling Contract Renewal . Mr. John Luoma, Vice President in charge of marketing for Super Cycle was present to discuss renewal of their contract. The new contract would contain a three year contract; twice a month collection, eliminate attendant at Shorewood Shopping Center on third Saturday, supply glass and metal bins at shopping center and empty as needed, supply a route schedule, rate set at $1560.00 per month plus $50.00 per ton over 26 tons, plus a once year change established by Metropolitan Area Consumer Price Index. Mr. Luoma felt the mess at the shopping center will be eliminated by adding labeled bins for glass and metal next to the existing paper bins. -3- COUNCIL MINUTES - MONDAY, JULY 25, 1988 PAGE 4 . ~~ Recycling Contract Renewal- Continued The total tonage collected over the past months were reviewed and they discussed the usage of containers. Council directed the Administrator to add weekly pick up of Commercial sites to the contract. Gagne moved, seconded by Stover to approve the contract with the right to renegotiate if problems occur. Motion carried - 5 ayes. Discuss Request for Cat/Raccoon Control A letter was received from Donna Brockhouse of 25960 Birch Bluff Road asking the Council help with a problem she is having with nuisance raccoons and cats. She would like them live trapped and removed from her area. Attorney Froberg referred to the Ordinance which provid$only for the trapping of nuisance animals, not cats. The Council had concerns that the traps could also trap family pets if used. Vogt will respond to Mrs. Brockhouse's request. Data Privacy Policy Resolution #84-88 . Attorney Froberg submitted a Resolution for adoption designating Administrator Vogt as the responsible authority to administrate the Data Privacy Policy Procedures will be reviewed with the staff and all "private" and unpublic listed information will be handled by Vogt. Gagne moved, seconded by Brancel to adopt the Resolution as submitted. Motion carried by Roll Call Vote-5 ayes. STAFF REPORTS Attorneys Report Beck Termination Froberg recommended that the Beck termination be discussed at an Executive Session following the Regular Council meeting. Haugen moved, seconded by Gagne to hold an Executive Session after the Regular Council meeting. Motion carried - 5 ayes. Engineers Report Cost Estimate for Water Service to City Hall and Surrounding Buildings . Engineer Norton submitted three plans and cost estimates for review on various methods to supply water service from Badger well to the public facilities at the City Hall location. The current connection from the Tonka Bay system goes through the Village Pump property. The current building is being torn down -4- COUNCIL MINUTES - MONDAY, JULY 25, 1988 PAGE 5 . STAFF REPORTS - Continued Engineers Report Cost Estimate for Water Service to City Hall and Surrounding Buildings and the water line will have to be removed for the new construc- tion. After extensive discussion of methods to serve water to the Shorewood buildings and to maintain an inter connection with Tonka Bay, the Council recommended that a twelve inoh line be installed across the north and east line of the Marcus Development property then extending east to the Badger well. Also extend an eight inch line along the north side of the Public Works building east to the ~xisting eight inch line~ Engineer Norton estimated a six to eight week period to prepare plans and specifications and go out for bids. Gagne moved, seconded by Haugen to authorize preparation of plans and specifications. Motion carried - 5 ayes. Shady Island Bridge Repair . ~ A letter was received from the Hennepin County Engineer informing the City of the need to post the Shady Island bridge to a 5 ton load limit. The bridge was inspected by the City Engineers and found sufficient damage to warrant the 5 ton weight re- striction. Engineer Norton submitted pictures of the tipped pilings. He recommended replacement with concrete abatements. He feels the pilings and the bridge can be repaired and used at a rough cost of $65,000.00 to $70,000. Vogt recommended using the balance of the $200,000.00 budgeted for the sealcoating project. The bid came in at $123,000.00 plus engineering fees, a balance of $60,000.00 could be used for the needed repairs, any additional balance could be paid back from next years budget. Gagne moved, seconded by Stover to authorize plans and specifi~ tiornbe drawn as recommended by the County and City Engineers as an estimated $65,000.00 to $70,000.00 cost. Motion carried - 5 ayes. Planners Report Zoning Violations . Gagne asked about the signage violations on the Vine Hill furniture building. Nielsen stated that if a business is closed more than sixty days, a notice can be sent to remove the signs in violation. Nielsen was asked to check a complaint of garage repair business without a permit on Forest Drive. -5- COUNCIL MINUTES - MONDAY, JULY 25, 1988 PAGE 6 . STAFF REPORTS - Continued Administrative Report Drainage Project Discussion A meeting to discuss the Glen Road/County Road 19 drainage project will be set for either August 1 or 2 at 7:30 P.M. with the Tonka Bay Council. Finance Position The finalist for the finance position has declined the position. Resumes will be reviewed again. Request for Street Lights - Brentridge The developer of Brentridge has requested the installation of five street lights, three within the plat and one at each of the two entrances off of Howards Point Road. Vogt read a petition from the area residents outside the plat, opposing the lights. Vogt felt the line should be installed during development and the light issue could be decided later. Dave Johnson would like the interior lights. Council will discuss this matter after the petitioners have been informed of the meeting. . Request for Road Striping A request was received from Elizabeth Lindow to have road striping done on Smithtown Road. Engineer Norton estimated the cost around $2,500.00 - $3,000. Vogt felt that a policy should be set prior to budget time. Liquor Store Robbery Liquor Store I was robbed. Changes have been discussed and will be implemented in order to prevent it again. Mayors Report LMCD boat trip is scheduled for August 6. Council Reports Development Information Smithtown Road will be repaired at the Towne Addition sewer extension. . Notice has been given on the Letter of Credit for the Ridge Point subdivision. The City will complete the needed work, records of cost maintained and charged against the Letter of Credit for reimbursement of cost. -6- COUNCIL MINUTES - MONDAY, JULY 25, 1988 PAGE 7 . STAFF REPORTS - Continued Council Reports Development Information A public hearing has been set to obtain a variance for a deck being built without a building permit. Nielsen feels there should be stronger penalties to eliminate these kinds of violations. APPROVAL OF CLAIMS AND ADJOURNMENT AFTER EXECUTIVE SESSION Haugen moved, seconded by Stover to adjourn the Regular Council meeting of July 25, 1988 at 10:26 P.M. subject to approval of payment of claims and after the Executive Session is held to discuss the Beck termination. Motion carried - 5 ayes. GENERAL AND LIQUOR FUNDS - Acct. No. 00-00166-02 Checks # 053407-053490 General $ 177,248.59 Liquor $ 26,565.34 Payroll Checklist: Checks # 202280-202316 $ 9,849.55 $ 3,108.35 . Total $ 187,098.14 $ 29,673.69 RESPECTFULLY SUBMITTED, fZ~scf? ~ Sandra L. Kennelly City Clerk . -7-