082288 CC Reg Min
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CITY OF SHOREWOOD
REGULAR COUNCIL MEETING
MONDAY, AUGUST 22, 1988
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
MINUTES
CALL TO ORDER
The Regular Council meeting of the Shorewood City Council was called
to order at 7:30 P.M., Monday, August 22, 1988, in the Council Chambers
by Acting Mayor Brancel.
PLEDGE OF ALLEGIANCE
Acting Mayor B:~ancel opened the Regular Council meeting with the
Pledge of Allegiance and a prayer.
ROLL CALL
Present: licting Mayor Brancel, Councilmembers Haugen, Stover,
imd Gagne. Absent Mayor Rascop.
Staff: uttorney Froberg, Engineer Osmunson, Administrator Vogt,
clerk Kennelly. Absent Planner Nielsen.
APPROVAL OF MIl UTES
Haugen moved, ,tover seconded, to approve the minutes of August 8,
1988, as amend,..d, corrections on pages 2, 5 and 7. Motion carried -
4 ayes.
PARK COMMISSIOi.
Brancel report,~d on the Park Commissions approval of the contract
Aire Visser for' the operation of the BMX track at Freeman Park. The
Commission has asked for a list of the names and addresses of the
riders to determine where the riders live. Haugen asked who would be
the actual track operator.
Mr. Fisher stated that the insurance and contract have been changed
over to Mr. Visser. Mr. Visser has had prior experience in operat-
ing a track and has a son who has raced for four years. Mr. Fisher
stated that he would be teaching and supervising the operation of the
track. Froberg felt there was no legal reason not to enter into an
agreement with Mr. Visser.
Haugen moved to have the City enter into a contract with Aire Visser
as recommended by the Park Commission. Motion died for lack of a
second.
Brancel moved, seconded by Gagne to close the BMX track. Motion
carried - 4 ayes.
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MINUTES - MONDAY, AUGUST 22, 1988
PAGE 2
PARK COMMISSION - Continued
Haugen recommended that the Park Commission review this issue and
make a recommendation for the BMX track after the 1988 season.
CONSENT AGENDA
Appointment of Primary Election Judges
Clerk Kennelly submitted a list of Election judges for acceptance
to work in the 1988 Elections to be held on September 13 and
November 8, 1988.
1989 Contract for Assessment
Council accepted the 1989 renewal contract for Rolf Erickson for
Assessment of Properties.
S.E. Area Water Tower - Change Order No.1
Engineer Norton recommended acceptance of Change Order No. 1 that
will omit the obstruction beacon from the Water Tower at $1600.00
deduction to CBI Na-Con Inc.
Brentridge - Letter of Credit Reduction
Resolution No. 86-88
The Council accepted a reduction in a Letter of Credit for the
Brentridge subdivision. A lien waiver was received from Richard
Knutson, Inc. substantiating a reduction of the Letter of Credit
to $55,917.90.
Haugen moved, seconded by Stover to approve the items listed on
the consent agenda as requested. Motion carried - 4 ayes by Roll
Call Vote.
C.U.P. for Garage in Excess of 1000 Square Resolution No. 87-88
Feet Variance for Accessory Space to Exceed
Footprint of Principal Structure - 25405
Smithtown Road
Mr. Tom Swanson was present to make his request for a C.U.P. and
a variance to build additional garage space.
Stover listed various reasons why she felt the C.U.P. and variance
could be granted. The large lot, the removal of one building,
considering total square footage of principal structure and the
condition that the lot not be divided unless compliance with the
Ordinance can be met.
Stover moved, seconded by Gagne to grant the C.U.P. and variance
limiting the accessory space to 1557 square feet, stating lot
configuration a hardship and stating that it is a reasonable and
compatible use of the property. Motion carried - 4 ayes by Roll
Call Vote.
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MINUTES - MONDAY, AUGUST 22, 1988
PAGE 3
CONSENT AGENDA - Continued
Budget Amendment - Payment of Watermain
Oversizing - Brentridge
Resolution No. 88-88
Dave Johnson of Brentridge Development has requested payment for
the oversizing of watermains to provide future extensions. The
Engineers cost estimates $23,685.00 as the oversizing costs. Staff
estimated that the staff expenses of $151.72 should be subtracted
from the total cost. Council felt that this cost would have been
the same if the water line had only been six inches.
Haugen moved, seconded by Stover to authorize the reimbursement of
$23,685.00 to Brentridge Development, fund to be paid out of the
water fund. Motion carried - 4 ayes by Roll Call Vote.
STAFF REPORTS
Attorneys Heport
Executive Session
Froberg requested an executive session to be held at the end of
this meeti~g to discuss litigation.
Marcus Dev810pment - Restated
Developmen.: Agreement
Resolution No. 89-88
Attorney F:."oberg reviewed changes to the development agreement.
These chanyes included changing the owners names, include a plat
and includ~ng changes in the section on Municipal water service.
Council as~ed if they should be approving the preliminary plat prior
to this development agreement because the site plan is attached to
this agreement. Froberg stated that there is a boundary line
discription that would be clarified with the primary plat. The
site plan has been approved and a building permit needs to be
issued.
Haugen moved, seconded by Gagne to approve the restated development
agreement. Motion carried - 4 ayes by Roll Call Vote.
Wedgewood Drive Easements
Five easements are needed along Wedgewood to allow for improving
the site lines. One owner has agreed to the easement, one is
possible and another asked for survey and after receiving it, has
disagreed to the easement. The remaining two will not consider the
easements until the City reconsiders a case involving one of the
owners.
Council tabled further action for a complete Council.
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MINUTES - MONDAY, AUGUST 22, 1988
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~ STAFF REPORTS - Continued
Engineers Report
Water Tower Color Change
The Change Order in the amounto.o_.f $4,730. will be submitted at
future meeting for approval. ~l-
City Build~ng/Badger Field Watermain Resolution No. 90-88
Plans and ~.:pecifications
Engineer OLmunson requested approval of plans and specifications
and author:.ze advertisements for bids to be opened on September 9,
1988.
Gagne move" seconded by Haugen to approve the request. Motion
carried - I.. ayes by Roll Call Vote.
Shady Islald Bridge Status Report
Engineer OEmunson submitted a letter listing possible alternative
solutions to repair the Shady Island Bridge. Bob Tobel a struc-
ture enginE.er was also present to discuss the various plans and
there longEvity.
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Haugen movEd, seconded by Gagne to obtain cost and time tables for
filling, UE2 of con-span and culvert installation. Motion carried
4 ayes.
AdministratJve Reports
Authorize 82arch Firm for Financial
Position
Resolution No. 91-88
Mr. Jim Brimeyer, of Sathe and Assoc introduced himself and his
company to the Council. He reviewed the procedures he would
follow to obtain candidates for the financial position.
The cost of this service has been established between $5,000. to
$6,000. with a time frame of 60-90 days to determine final choices.
Stover moved, seconded by Gagne to hire the firm of Sathe & Assoc.
to recommend candidates for the financial position. Motion carried
4 ayes.
Budget Meeting
Gagne moved, seconded by Haugen to set September 19, 1988, 7:30 P.M.
for a special budget meeting. Motion carried - 4 ayes.
Regular October Council Meetings
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The first meeting in October will be held on Tuesday, October 11,
1988 due to October 10th being Columbus Day, so moved by Haugen,
seconded by Stover. Motion carried - 4 ayes.
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MINUTES - MONDAY, AUGUST 22, 1988
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STAFF REPORTS
Administrative Reports- Continued
Street Sweeping Discussion
Administrator Vogt has been asked to have new subdivisions
streets swept prior to the parade of homes. He would like to
see them scrape and sweep theiTJ>5ojects and the City could
sweep just prior to the paradei~
Council requested estimated cost of new project sweeping and
cost for sweeping the entire City twice a year.
Election Judges Salary
Kennelly requested an increase in election judges salary from
minimum wage to $4.50 per hour for judges and $5.00 per hour
for chairmembers. These coincide with other Cities rate. Haugen
moved, seconded by Stover to grant the increase in hourly rate
for election judges. Motion carried - 4 ayes.
APPROVAL OF CLAIMS AND ADJOURNMENT
Haugen moved, seconded by Gagne to adjourn the Regular Council meeting
of Monday, August 22, 1988 at 9:07 P.M. subject to approval of claims
for payment and to follow with an executive session to discuss liti-
gation. Motion carried - 4 ayes.
GENERAL AND LIQUOR FUNDS - Acct. No. 00-00166-02
General Liquor
Checks # 053586-053684 $ 157,879.15 $ 39,076.30
Payroll Checklist:
Checks # 202348-202379 $ 9,138.53 $ 3,103.13
Total $ 167,017.68 $ 42,179.43
RESPECTFULLY SUBMITTED,
Sandra L. Kennelly
City Clerk
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