092088 CC SP Min
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CITY OF SHOREWOOD
BUDGET REVIEW MEETING
SEPTEMBER 20, 1988
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
MINUTES
CALL TO ORDER
Mayor Rascop called the meeting of September 20, 1988 to order at
7:30 P.M. for the purpose of reviewing the proposed 1989 City budget.
ROLL CALL
Present: Mayor Rascop, Councilmembers Haugen, Stover, Gagne
and Brancel
Staff: Administrator Vogt, Planner Nielsen, Public Works
Director Zdrazil, Clerk Kennelly and Finance Committee
member John Bridge
BUDGET REVIEW
Stover questioned whether past budget amendments had all been acted
upon. Administrator Vogt stated that the financial statement and
auditor have been corrected except in the area of salaries.
Administrator Vogt reviewed the new tax rating referring to the tax
capacity instead of assessed value. The assessed value has increased
from 55,000,000 and 62,000,000 for this year.
The review began with the cover letter and the budget recap of re-
venues and expenses. He then reviewed each department:
Mayor and Council #51- Newsletter expenses were questioned.
Cable TV expenses for televising Council minutes will be check-
ed out with the Cable Commission office.
The purchase of a car has been removed but Gagne would like to
look at a cost study first.
Administrative #52- Salary, educational funding and office
furniture have been added. Council would like to see a contract
guarantee regarding educational benefits.
Government Services #53
Finance #54 A new printer is needed to handle multiple copy
forms.
Professional Services #55 Assessor charges have increased and
prosecution and litigation cause an increase in legal fees.
Planning and Zoning #56
Planner Nielsen is spending the largest portion of his time in
zoning aspects, and running that department. He is doing very
little outside inspections other than zoning violation complaints.
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MINUTES - BUDGET REVIEW MEETING
SEPTEMBER 20, 1988
PAGE 2
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Municipal Building-City Hall #57
This area covers the recycling programs. Council doesn't
feel there is adequate containers at the Shopping Center for
recycling. These containers should be picked up weekly and
clean up the area around them.
Police #58
This budget has already been reviewed and accepted by the
Council.
Fire Protection #59
Council questioned the $6,539.00 for the Fire Marshall and
whether Shorewood was the only City contributing to the cost
of his salary.
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Protective Building Inspection #60
Planner Nielsen has requested a full time building inspector.
The cost of a full time person is $30,000.00 as compared to
$50,000.00 for the current contracted inspector. He stated
that the current building fees covers his salary, the inspector
fee, assistant planners salary and generate $100,000.00 into the
current revenue budget. Council did not support a full time
inspector so additional $20,000.00 will have to be added to the
budget for Metro West Inspectors. Planner Nielsen has already
removed software and hardware and a car phone from his budget.
Public Works #61
The salt shed cost has been allocated with this years addition,
but a location is needed to construct the building. Council
would like to continue looking at a new public works location
or moving Badger Park.
City Garage Public Works #62
Public Works Director will be installing a new office area
separate of the lunch room use.
Streets and Roadways #63
$5,000.00 has been added to patching which will reduce seal-
coatings bids and insure that the base has been prepared pro-
perly. They discussed the Shady Island Bridge project and
would like repairs done and wait for funding sources to re-
build.
Snow and Ice Removal #64
Street Lighting #65
Council would like to see a cost sharing with other Cities
where cost are divided between two Cities.
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Waste Removal #67
Additional expenses has been added for spring clean-up and
property clean-up which is charged back to the property.
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MINUTES - BUDGET REVIEW MEETING
SPETEMBER 20, 1988
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Tree Maintenance #68
Removal of trees on public right-of-way and publicly owned
properties.
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Parks an Recreation/Beaches #69
Increases have come in the area of salaries.
Set Public Hearing for 1989 Budget
The public hearing will be held September 26, 1988 at 8:00 P.M.
The changes will be submitted at that meeting for further review.
Mr. Bridge felt that this was a good realistic budget.
Council thanked Administrator Vogt and department heads for the
work done on this budget. Finance Department did a good job of
getting the figures and documents together for this review.
Council would like research done on a possible special census prior
to the 1990 census.
UNION NEGOTIATION STRATEGY DISCUSSION
An executive session was held to discuss union negotiation strategy
for the upcoming union agreement.
ADJOURNMENT
Haugen moved, seconded by Brancel to adjourn the Budget Review
Session of September 20, 1988 at 11:15 P.M. Motion carried - 5 ayes.
RESPECTFULLY SUBMITTED,
~v ;:?~~
Robert Rascop, Mayor
Sandra L. Kennelly
City Clerk
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