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022789 CC Reg Min . . . CITY OF SHOREWOOD 7:00 P.M. SPECIAL COUNCIL MEETING 7:30 P.M. REGULAR COUNCIL MEETING COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD MONDAY, FEBRUARY 27, 1989 MINUTES CALL TO ORDER - SPECIAL MEETING Mayor Haugen called the Special Council meeting of Monday, February 27, 1989 to order at 7:00 P.M. in the City Hall Conference Room. INTERVIEW - PLANNING COMMISSION The Council interviewed Moonyeen Boongaards, one of the applicants for the vacancy on the Planning Commission. The Council will take action on the appointment at a later date. UNION NEGOTIATIONS UPDATE Karen Olson,the Cities union negotiator from Labor Relations, was present to update the Council on the requests and progress made with the road department union. Their next meeting will be held March 7, 1989. She will report back to the Council of any progress and additional scheduled meetings. ADJOURNMENT Gagne moved, seconded by Brancel to adjourn the Special Council meeting of February 27, 1989 at 7:23 P.M. Motion carried-unani- mously. CALL TO ORDER - REGULAR COUNCIL MEETING Mayor Haugen opened the Regular Council meeting of Monday, February 27, 1989 at 7:30 P.M. in the Shorewood City Hall Council Chambers. ROLL CALL Present: Mayor Haugen, Councilmembers Gagne, Stover, Watten and Brancel. Staff: Attorney Froberg, Engineer Norton, Planner Nielsen, and Acting Administrator/Clerk Kennelly. APPROVAL OF MINUTES Brancel moved, seconded by Gagne to approve the minutes of the Special meeting of Monday, January 30, 1989 as written. Motion carried - 5 ayes. Gagne moved, seconded by Brancel to approve the minutes of the Regular meeting of February 13, 1989 as amended. Motion carried - 4 ayes. (Stover abstained-absent at meeting) -1- . . . MINUTES - MONDAY, FEBRUARY 27, 1989 PAGE 2 MATTERS FROM THE FLOOR RECOGNITION PARTY-SOUTH SHORE SENIORS CENTER Rosella Schmidt, representing the South Shore Seniors Center was present to personally invite the Council to a recognition party. This party will be held from 4:00 P.M. to 6:00 P.M. on Wednesday, March 15, 1989 for recognition of people and organizations supporting the Senior Center. Mayor Haugen thanked her for being asked to be a guest at their daily luncheon. Ms. Schmidt stated that approximately 40 people attend these luncheons. They are currently looking for funds to buy a new van and a telephone for the van. Mayor Haugen asked the public for contributions for the van and telephone and to contact the Center for information. PLANNING COMMISSION REPORT The Planning Commission held a study session to discuss senior housing. The Council was invited to attend to hear developers ideas on senior housing for Shorewood. CONSENT AGENDA Community Energy Council Appointment Staff recommended the appointment of Leon Lang as Shorewoods second representative to the West Hennepin Human Services Board - Community Energy Council. 1989 Weed Inspector The appointment of Dennis Johnson, Public Works and Mayor Haugen as weed inspector was recommended for 1989. Budget Amendment - Eurasian Water Milfoil and Sathe Association Resolution No. 18-89 Finance Director Rolek recommended approval of a Resolution adopting a budget $13,913.00, Eurasian Milfoil - $8,913.00 and Sathe Association - $5,000.00 to be added to the budget and $1,950.00 to reduce in budget for auditing expenses. Approval of the 9th Annual Easy Race The Bank - Excelsior has asked permission to hold the 9th Annual Easy Race through Shorewood on Sunday, May 7, 1989. Appointment of Bookkeeper - Wendy Davis Finance Director Rolek recommended appointment of Wendy Davis as bookkeeper, effective February 15, 1989. -2- . . . MINUTES - MONDAY, FEBRUARY 27, 1989 PAGE 3 CONSENT AGENDA Approval of Payment - S.E. Area Water Tower Engineer Norton recommended approval of payment to CBI Na-Con, Inc. for work completed at the S.E. Area Water Tower in the amount of $15,000. Engineer Norton assured the Council that there was sufficient retainage to cover the added expenses to the City due to the erosion from the overflow valve. Gagne moved, seconded by Stover to approve the Consent Agenda items as listed. Motion carried - 5 ayes. COMPARABLE WORTH DISCUSSION - Jim Schultz Mr. Schultz has submitted his proposal to proceed with the Comparable Worth Study. He will look at the internal relationship based on gender in relationship to jobs. The internal evaluations were deter- mined by the Administrator. The City employees had no confidence in the evaluation of the job dfficription~ that wer~ submitted. Mr. Schultz will be submitting a questionaire to the employees for their input then to be reviewed with the supervisor. The City may want to get involved with groups that have already established a basic evaluation. Council questioned the basis for comparison and guidelines. MGyor Haugen felt the Council was being forced to increase salaries to compare with other cities even if the cities were not comparable. The study will be done in compliance with the law reflecting market conditions, comparison of length of service and type of quality of work done. Mr. Schultz was directed to begin the study. He will coordinate the study with Clerk Kennelly. LMCD REPORT Mayor Haugen asked Mr. Rascop what procedure would be followed to control the Eurasian water milfoil if the needed $500,000.00 is not obtained. The LMCD would not purchase the harvesting equipment and would bid out the removal. The DNR has assured them that they will grant permits to allow the necessary harvesting. Dredging permits have been placed on hold until the commercial and multiple dock owners submit their individual needs to operate. No permanent structures will be enlarged only added to temporarily and to be removed when the elevation returns to 928. STAFF REPORTS Planners Report DNR Draft Letter - Christmas Lake Access Council reviewed the draft letter. Stover would like more emphasis on the importance of protecting Christmas Lake from the milfoil. -3- . . . MINUTES - MONDAY, FEBRUARY 27, 1989 PAGE 4 STAFF REPORTS Planners Report DNR Draft Letter - Christmas Lake Access - Continue Watten moved, seconded by Brancel to support the request of the draft letter as amended to close Christmas Lake access until methods of protection can be found. Motion carried - 5 ayes. Project Update Baywood Shops - The developers are working in conjunction with the Shorewood Apartments on a joint ponding area that is consistent with the Comprehensive Water Plan. They will be obtaining final stage approval within the next two months. South Forty Addition - The attorney is waiting to receive the title opinion for review. This final approval should be on a March agenda. Waterford 3rd Addition - The developers would like to set a special work shop meeting with the Council to discuss plans for the Old Market Road/Highway 7 intersection. The staff has reviewed the plans and they would like to submit them to MnDOT. The developer would also like to discuss funding alternatives for the ihtersection im- provement. Council will hold a special workshop on the Waterford 3rd Addition plan on Monday, March 6, 1989 at 7:30 P.M. Mayor Haugen will be meeting with neighbor groups affected by this new phase. Attorneys Report Attorney Froberg updated the Council on the status of the Kinkol Wittmer lawsuit. He will continue to inform the Council of future action. Administrator Search Jim Brimeyer of Sathe & Assoc. updated the Council on the progress made thus far in the administrators search. The Council and staff have been interviewed and a profile drafted. He asked the Council to establish a salary range for the profile. Council set a range between $35,000.00 - $40,000.00 depending on experience and education. A special meeting is set for reduction of candidates on Tuesday, March 14, 1989 at 7:30 P.M. and final candidate interviews for Tuesday, March 28, 1989 at 4:30 P.M. Engineers Report 1989 Street Project Discussion Engineer Norton suggested that staff submit a list of roads for repair prior to the Council road tour. The list could be amended, if need be, after the tour is completed. This will enable the improve- ments to be completed without delay. -4- . . . MINUTES - MONDAY, FEBRUARY 27, 1989 PAGE 5 STAFF REPORTS Enqineers Report 1989 Street Project Discussion - Continue Council directed the Engineer to proceed with the preparation of the street improvement list. The Council can tour the City at a later date. Sewer Rehabilitation Work Engineer Norton and Public Works Director Zdrazil will obtain a bid documentation and prepare plans and specifications to go out for bids to televise and repair sewer lines under the budgeted $45,000.00 expenditure. Planner Nielsen will prepare a comprehensive plan amendment and request additional sewer hook ups for the areas currently under a moratorium. Mayor Haugen supports requesting Metro Waste Commission for a reduc- tion in charges when the repairs have been completed on infiltration. Administrative Reports Clerk Kennelly reported on bids received on Friday, February 24, 1989 at 11:00 A.M. on the sale of a 1978 Chevrolet 1/2 ton truck and plow. Four bids were received ranging from $500.00 to $1,002. Bids were obtained for a trade-in on a new plow. The previous bids were $400.00 for a trade-in and after the bids were received a trade-in came in at $1,100.00 Gagne moved, seconded by Stover to accept the plow bid with trade-in allowance of $1,100.00 to Crysteel Truck Equipment in the amount of $2,893.00 as recommended by Public Works Director Zdrazil. Motion carried - 5 ayes. Chamber of Commerce Dues A bill was received from the Chamber for 1989 dues. Council did not budget for this and they do not support the payment at this time. 1989 Recyclinq Grant Request Resolution No. 19-89 Clerk Kennelly requested that a resolution be passed to accompany a request to Hennepin County for reimbursement of expenses for the recycling and yard waste program. Stover moved, seconded by Brancel to approve the request for the resolution supporting the request for the recycling grant. Motion carried - 5 ayes. -5- . MINUTES - MONDAY, FEBRUARY 27, 1989 PAGE 6 COUNCIL REPORTS Mayors Report Letter Supporting the Reappointment of Jo Ellen Hurr Mayor Haugen would like a letter sent to the Metro Council recommend- ing the reappointment of Jo Ellen Hurr as our representative on the Metro Waste Control Commission. Gagne moved, seconded by Stover to direct the letter to be sent to Met Council in support of Jo Ellen Hurr. Motion carried - 5 ayes. Long Range Agenda Mayor Haugen directed Clerk Kennelly to set up a long range agenda in her office. This would enable issues to be scheduled up to three months in advance. COUNCIL REPORTS Liquor Store Signage . Watten and Stover had a meeting with the liquor store managers. Mr. Josephson has requested additional signage. The current signage is now in compliance with the ordinance and will have to remain that way. Mayor Haugen would like to see unused displays sold. Wetland Filling Planner Nielsen has spoken to a resident that was attempting to create a wild life area in his wetlands without a permit. He was told by the DNR that they didn't control wetlands, so he proceeded digging. He stated that he would like to restore the property back to its natural state. Water Extension Gagne would like to have a discussion on extending water service to the Baywood Shops and American Legion on a future agenda. Glen Road Drainage Easement Update Attorney Froberg stated that easement will be completed and sent out to the affected residents. He will follow up in fifteen days if he receives no response. Commission Vacancies ~ There is currently a vacancy on the Parks Commission. Council have interviewed two applicants for the Planning Commission vacancy. Stover and Watten have not had the opportunity to interview -6- . . . MINUTES - MONDAY, FEBRUARY 27, 1989 PAGE 7 COUNCIL REPORTS Commission Vacancies - Continue both applicants. They would like to do that prior to making their decision. Council will delay the appointment to the Planning Commis- sion vacancy until the special meeting of March 6, 1989. The vacancy on the Financial Advisory Board will be advertised in the newsletter with an explanation of duties. Volunteers are needed at Council meetings to operate the camera for cable TV. APPROVAL OF CLAIMS AND ADJOURNMENT Brancel moved, seconded by Watten to adjourn the regular Council meeting of Monday, February 27, 1989 at 9:54 P.M. subject to approval of claims for payment. Motion carried unanimously. GENERAL & LIQUOR FUNDS - Acct No. 00-00166-02 Checks # 1824-1902 General $ 154,809.59 Liquor $ 32,518.31 Payroll Checklist: Checks # 202833-202873 $ 3,106.64 $ 10,888.94 $ 165,698.53 $ 35,624.95 Total RESPECTFULLY SUBMITTED, Sandra L. Kennelly City Clerk -7- CHECK NO. CHECK APPROVAL LISTING TO WHOM PAID CHECKS ISSUED SINCE FEBRUARY 23, 1989 . 1824 (G) 1825 1826 (G) 1827 (L) 1828 (L) 1829 (L) 1830 (L) 1831 (L) 1832 (L) 1833 (L) 1834 (L) 1835 (L) 1836 (L) 1837 1838 (L) 1839 (L) 1840 (G) 1841 (G) 1842 (G) 1843 (G) e 1844 (G) 1845 (G) 1846 (G) 1847 (G) 1848 (G) 1849 (G) 1850 (G) 1851 (G) 1852 (G) 1853 (G) 1854 (G) 1855 (G) 1856 (G) 1857 (G) 1858 (G) 1859 (G) 1860 (G) 1861 (G) 1862 (G) e Commissioner of Revenue VOID Mrs. Roy Luce Service Sales Corporation Minnesota Bar Supply US West Communications Bellboy Corporation Griggs, Cooper & Company Johnson Brothers Quality Wine & Spirits - Phillips & Sons Midwest Aerial Contracting Harry Niemela VOID Ryan Properties Quality Wine & Spirits Dept. of Natural Resources Joe Pazandak Acro-Minnesota Orr, Schelen, Mayeron and Associates, Inc. Earl Andersen & Associates Waste Management US West Communications Tonka Printing Star Tribune Sullivan's Service Sears Pommer Company Photo Factory Power Brake Equipment Co. Northern States Power Minntonka Public School MN Women In City Government MN Mayors Association Miller Davis Company Minnegasco Metropolitan Waste Control Commission Loren Kohnen Labor Relations Assoc. Inc. -1- PURPOSE January 1989 Fuel Tax AMOUNT $ 112.40 Reimbursement on Water & Sewer 33.89 Maintenance & Repair 13.50 Bar Supplies 145.50 Utilities & Advertising 213.72 Liquor Purchases 1,619.15 Liquor & Wine Purchases 6,227.79 Liquor & Wine Purchases 2,509.31 Liquor, Wine & Beer Purchases 572.65 Liquor & Wine Purchases 1,024.74 Repair and Maintenance 128.30 March Rent 970.00 March Rent Liquor & Wine Purchases Water Use 1988 Mileage Office Supplies Engineering Fees General 263.81 Water 945.55 Streets 150.75 Parks 245.25 Shorewood Oaks 660.38 On-going 1,249.33 SE Area 113.06 Signs Waste Disposal Utilities Office Supplies Advertising Pump Out Sump in City Shop General Supplies Office Supplies Prints General Supplies Utilities Office/Parks Supplies Membership-J. Haugen Membership-Dues Office Supplies Utilities March Sewer Charges Inspections and Plan Rev. Comparable Worth Study 1,922.58 816.91 75.00 60.50 203.60 3,628.13 43.71 97.00 570.63 79.40 76.20 106.08 27.42 104.97 9.14 34.89 1,141.55 146.57 15.00 10.00 15.75 1,127.66 21,841. 07 1,998.00 168.72 CHECK NO. . CHECK APPROVAL LISTING TO WHOM PAID PURPOSE CHECKS ISSUED SINCE FEBRUARY 23, 1989 -- CONTINUED 1863 (G) 1864 (G) 1865 (G) 1866 1867 (G) 1868 (G) 1869 (G) 1870 (G) 1871 (G) 1872 (G) 1873 (G) 1874 (G) 1875 (G) 1876 (G) 1877 (G) 1878 (G) e 1879 (G) 1880 (G) 1881 (G) 1882 (G) 1883 (G) 1884 (G) 1885 (G) 1886 (G) 1887 (G) 1888 (G) 1889 1890 (G) 1891 (G) 1892 (L) 1893 (L) 1894 (L) 1895 (L) 1896 (L) 1897 (L) 1898 (L) 1899 (L) 1900 (L) 1901 (L) 1902 (L) e L-J Rubber Stamp Company League of MN Cities R.E. Mooney & Associates, VOID H.C. Mayer & Sons Feed-Rite Controls Inc. Rolf E.A. Erickson City of Minnetonka City of Excelsior Cargill Salt Division Communications World Boyum Equipment Browning Ferris Ind. Alternative Staffing A-I Minnetonka Rental International Conference of Building Officials Physician Health Plan Medcenters Health Plan Commercial Life Insurance The Bank Excelsior Commissioner of Revenue Public Employees Retirement ICMA Retirement Corp. AFSCME Child Support Enforcement City County Credit Union VOID LHCD CBI Na-Con Griggs, Cooper & Company Ed Phillips & Sons Mark VII Distributors Quality Wine & Spirits Johnson Brothers Thorp Distributing Bellboy corporation Air Refrigeration Frank's Trucking Northern States Power Co. Minnegasco Office Supplies Labor Relations Sub. Service Inc. Flow Control Valves Gas and Diesel Fuel Demurrage Charge Feb. 1989 Assesing Fee 1988 4th Quarter Water 1988 4th Quarter Water De-icing Salt Office Phone Street Sweeper Cathcart Park-Chemical Temporary Help-Finance Scaffolding Rental 1988 Code Books Toilet Employee Health Insurance Employee Health Insurance Employee Life Insurance-Feb Fed., FICA and Medicare State Payroll Taxes PERA Deductions ICMA Deductions Union Dues Child Support-C. Davis Payroll Deductions Eurasian Mi1foi1 Contribution Construction Payment No. 10 Liquor, Wine, Misc. Purchases Liquor and Wine Purchases Beer Purchases Wine Purchases Liquor and Wine Purchases Beer Purchases Liquor Purchases Repair and Maintenance Liquor and Wine Purchases Utilities Utilities TOTAL GENERAL TOTAL LIQUOR TOTAL CHECKS ISSUED -2- AMOUNT $ 245.38 1,344.00 112.18 1,344.89 45.00 2,054.00 710.08 1,846.32 1,530.70 246.40 80,955.00 24.99 866.25 35.00 179.90 3,501.00 389.10 & March 64.80 4,219.57 716.54 1,301. 08 320.00 100.80 145.00 37.00 5,000.00 15,000.00 6,493.91 346.89 2,506.85 162.11 1,529.51 3,136.45 1,490.18 68.00 244.20 247.06 129.00 154,062.26 32,518.31 186,580.57 PAYROLL REGISTER PAYROLL - MARCH 1, 1988 CHECK NO. TO WHOM PAID HOURS AMOUNT . 202833 VOID 202834 (G) Leonard Watten 80 Reg. Hours $ 147.82 202835 (G) Janice Haugen 80 Reg. Hours 177 .30 202836 (G) Barbara Brance1 80 Reg. Hours 147.82 202837 (G) Robert Gagne 80 Reg. Hours 150.00 202838 (G) Kristi Stover 80 Reg. Hours 150.00 202839 (G) Sandra Kennelly 80 Reg. Hours 866.32 202840 (G) Susan Niccum 80 Reg. Hours 476.32 202841 (G) Anne Latter 80 Reg. Hours 424.63 202842 (G) Alan Rolek 80 Reg. Hours 813.58 202843 (G) Wendy Davis 64 Reg. Hours 439.45 202844 (G) Bradley Nielsen 80 Reg. Hours 944.68 202845 (G) Patricia Helgesen 80 Reg. Hours 640.15 202846 (G) Joseph Pazandak 80 Reg. Hours 742.07 202847 (G) Charles Davis 80 Reg. Hours 4.5 aT 429.78 202848 (G) Dennis Johnson 82 Reg. Hours 6 aT 705.18 202849 (G) Daniel Randall 80 Reg. Hours 1 aT 652.52 202850 (G) Howard Stark 80 Reg. Hours 532.55 202851 (G) Ralph Weh1e 82 Reg. Hours 9.5 aT 615.23 202852 (G) Donald Zdrazil 80 Reg. Hours 852.25 202853 (G) Joseph Lugowski 80 Reg. Hours 4 aT 664.24 202854 (G) Martey Jakel 12 Reg. Hours 65.04 202855 (G) Brian Jakel 33 Reg. Hours 165.74 202856 (G) Timothy Carroll 6 Reg. Hours 31.04 e 202857 (G) Scott Haskins 15.5 Reg. Hours 76.38 202858 (G) Todd Latterner 74.5 Reg. Hours 313.86 202859 (G) E.G. Nathan 30 Reg. Hours 141. 31 202860 (L) Russell Marron 56.5 Reg. Hours 266.82 202861 (L) Christopher Schmid 80 Reg. Hours 391.48 202862 (L) John Thompson 8 Reg. Hours 36.40 202863 (L) Michael Koebensky 24 Reg. Hours 118.05 202864 (L) Brian Jakel 25.5 Reg. Hours 123.86 202865 (L) Mark Karsten 34.5 Reg. Hours 152.08 202866 (L) William Josephson 80 Reg. Hours 621. 21 202867 (L) Susan Latterner 36 Reg. Hours 156.20 202868 (L) Dean Young 80 Reg. Hours 522.68 202869 (L) Jim Majeres 28 Reg. Hours 131. 07 202870 (L) Scott Bennyhoff 20 Reg. Hours 93.80 202871 (L) Scott Bartlett 36.5 Reg. Hours 166.51 202872 (L) Lawrence Nelson 35 Reg. Hours 163.84 202873 (L) William Rhodes 35.5 Reg. Hours 162.64 TOTAL 14,471.90 TOTAL GENERAL 11,365.26 TOTAL LIQUOR 3,106.64 .