050889 CC Reg Min
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CITY OF SHOREWOOD
7:00 P.M.-EXECUTIVE SESSION
7:30 P.M.-REGULAR COUNCIL MEETING
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
MONDAY, MAY 8, 1989
MINUTES
EXECUTIVE SESSION
The Executive Session convened at 7:00 P.M., Monday, May 8, 1989, where
Mayor Haugen and the Administrator were authorized to present a new
offer to AFSCME Local 224 at the May 10, 1989 mediation session.
CALL TO ORDER
The Regular Council meeting of the Shorewood City Council was called to
order at 7:30 P.M., Monday, May 8, 1989, in the Council Chambers by
Mayor Haugen.
PLEDGE OF ALLEGIANCE
Mayor Haugen opened the Regular Council meeting with the Pledge of
Allegiance.
ROLL CALL
Present: Mayor Haugen, Councilmembers Brancel, Watten, Stover, and
Gagne.
Staff:
Attorney Froberg, Engineer Norton, Planner Nielsen, Adminis-
trator Whittaker and Clerk Kennelly.
APPROVAL OF MINUTES
Gagne moved, Brancel seconded, to approve the Regular Council minutes
of Monday, April 24, 1989, as amended. Motion carried - 5 ayes.
CONSENT AGENDA
Authorization of Bank Signature
Resolution No. 36-89
Resolution No. 36-89 authorizing the Administrator/Treasurer Whittaker
to be added to the signature card at The Bank of Excelsior was adopted.
Temporary Sign Permit-Shorewood Liquor Store
A 14-day Temporary Sign Permit for Shorewood Liquor Store I as no
other requests have been made for that location in the past twelve
months.
Stover moved, seconded by Gagne, to approve the items on the consent
agenda. Motion carried - 5 ayes.
COMMISSION REPORTS
Planning Commission Report
Stover will report on items 4, 5 and 6, as they are brought up on the
agenda.
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MINUTES - MONDAY, MAY 8, 1989
PAGE 2
COMMISSION REPORTS - Continue
Park Commission Report
Angela Weatherly reported on the May 1, 1989,Park Commission Meeting:
1. A resident from Shorewood Oaks complained about the Spring clean-
up. He would like it discontinued or alternated between Freeman
Park and another location.
2. Chairman Laberee attended a meeting with the engineer and the
contractor to discuss the completion of the Freeman Park project.
3. "The Park Commission feels it inconceivable that anyone could
construe Freeman Park communications to mean anything other than
completely finished, playable athletic fields and, therefore re-
commends that:
In the event that the fields are not completely finished, within
budget, by the July date promised in the December 5, 1988, joint
Park Commission/City Council meeting (minutes attached) see motion,
That the City hire a new engineer and contractors to finish the
fields; and
That the City pursue litigation or alternatives that allow completion
of all playing fields without cost to the Park Commission."
4. Interviews for the Park Commission vacancy are scheduled for
May 15.
5. Weatherly held a meeting with the neighbors around Silverwood
Park. They would like to meet with Laberee and Public Works
Director Zdrazil to begin improvements on that park with picnic
tables and play equipment.
COMMERCIAL C.U.P./SET BACK VARIANCE - 19285 STATE HIGHWAY 7
Planner Nielsen presented the request of Dennis Clark of Frontier Indus-
tries to obtain a C.U.P. and variance for an outdoor display on property
adjacent to his office. He will have a three-year lease on the property.
Staff recommends approval of the C.U.P. for 3 years with annual reviews
for compliance.
Gagne moved, seconded by Brancel, to direct the Attorney to draft a
Resolution in accordance with the Planner's April 26, 1989, memo.
Motion carried - 5 ayes.
SIMPLE SUBDIVISION/COMBINATION -
21980 BRACKETTS ROAD/5950 MILL STREET
RESOLUTION NO.37-89
Scotty Asp requested the simple lot subdivision and combination of two
lots into three lots. The Planning Commission recommended approval of
the new lots.
Watten moved, seconded by Stover, to adopt Resolution No. 37-89 approving
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MINUTES - MONDAY, MAY 8, 1989
PAGE 3
SIMPLE SUBDIVISION/COMBINATION -
21980 BRACKETTS ROAD/5950 MILL STREET-
Continue
RESOLUTION NO. 37-89
the simple lot subdivision/combination in accordance with the Planner's
April 25, 1989, memo. Motion carried - 5 ayes by roll call vote.
SIMPLE SUBDIVISION/COMBINATION
4670/4690 LAKEWAY TERRACE AND 4695
FATIMA PLACE
RESOLUTION NO. 38-89
The Planning Commission recommended approval of the lot reconfiguration
which created additional buildable area and added conformity ~o each of
the lots.
Stover moved, seconded by Brancel, to adopt Resolution No. 38-89 approv-
ing the simple lot subdivision and combination subject to the Planner's
April 28, 1989, memo.
SET PUBLIC HEARING TO VACATE UTILITY
EASEMENTS
RESOLUTION NO. 39-89
Stover moved, seconded by Brancel, to adopt Resolution No. 39-89 setting
a public hearing to vacate the utility and drainage easements on the
rear lot line of the three parcels at first Council meeting following
the required publication. Motion carried - 5 ayes.
MATTERS FROM THE FLOOR
Complaint on Sprinq Clean
Mr. Paul Krueger of 6015 Burlwood Court expressed his concerns about
the Spring clean-up. He said it was very unsightly and unsafe.
People went through the debris after the park closed and kids played
in the locked-up site.
Mayor Haugen reviewed the history and need for a yearly clean-up.
Gagne said citizens strongly support the clean-up; but, it may be
necessary to patrol the site at night until the clean-up is completed.
STAFF REPORT
Attorney's Report
Attorney Froberg requested an executive session on pending litigation
following the regular Council meeting. The Council agreed.
Planner's Report
County Road 19 at Highway 7
Planner Nielsen withdrew the discussion of the intersection plan
pending a clear discription of the proposal.
-3-
MINUTES - MONDAY, MAY 8, 1989
PAGE 4
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STAFF REPORT
Planner's Report - Continue
Fina Mart - Contaminated Soil
Planner Nielsen spoke to Mark Senn of Marcus Development about the
removal of contaminated soil at the Fina Mart. Marcus is working
with John Moe~er of the PCA to obtain reimbursement for the clean-up
from a State Petro Fund. The PCA has set no deadline for the re-
moval of the soil because they have no policy on clean-up funding.
Council wants the PCA notified of a deadline for the clean-up. If
internal decisions have not been made by the deadline, the City will
clean-it up and charge it back to the PCA.
Planner Nielsen explained the buried soil ventilation system. Gagne
asked when the filtering system would be working. Planner Nielsen
said the filtering equipment was planned for construction with the
Dairy Queen building which has been delayed. The development agree-
ment allowed two years to completion. Attorney Froberg will investi-
gate ways to force removal of the soil and report back to the Council
May 22, 1989.
Abandoned Vehicle Code
.
The current ordinance allows a person to park a vehicle on property
without permission for 48 hours before any action can be taken.
Planner Nielsen would like the Council to consider a shorter period
of time and to prohibit sale of vehicles on any property other than
the owner's property. He will return with a revised draft for the
Council.
Engineer's Report
Shorewood Oaks Final Payment and Chanqe Order No.2
Engineer Norton recommended approval of the final payment for the
Shorewood Oaks project to include Change Order No.2 in the amount of
$3,938. The project was completed well and came in $26,560.22 under
bid cost.
Gagne moved, seconded by Stover, to approve Change Order No.2 and
final payment of $67,098.84 to Richard Knutson, Inc. Motion carried -
5 ayes.
Mayor Haugen asked the Attorney to determine whether the excess funds
could be used to correct the Strawberry Lane problem caused by the
traffic from Shorewood Oaks.
Strawberry Lane Repairs
.
The City Engineer reviewed the correction needed to restore and main-
tain the edge of this road, across from Shorewood Oaks Drive. He
recommended concrete curb and gutter (B type) extending between the
driveways located just south of Shorewood Oaks Drive and Maple Avenue.
Engineer Norton suggested including this work with the 1989 street
-4-
MINUTES - MAY 8, 1989
PAGE 5
~ STAFF REPORT
Strawberry Lane Repairs - Continue
project, not to exceed $1,500. The Council agreed Engineer Norton
should prepare plans for this project as a separate line-item in
the 1989 street project.
1989 Street Repair Project
Engineer Norton recommended the 1989 Street Repair budget be used to
overlay Smithtown RoaQ, inoludin~ ~hc area pL~v~uu~ly LeLullL, at an
estimated cost of $162,900. He did not recommend construction of a
bike path, in accordance with the 1978 plan, because it would prob-
ably create drainage problems, require the City crew to prepare the
subgrade, necessitate removal of many trees, mail boxes and other
obstructions, and cost $102,500.00 in today's dollars.
The Council asked if this project should be delayed until the City
qualifies for State Aid Highway Funds. Norton and Public Work
Director Zdrazil reiterated their concern that the current base and
pavement might be lost if the project is delayed. Norton advised the
Council that constructing Smithtown Road to State Aid standards would
cost considerably more than an overlay and would require a complete
drainage plan including curb and gutter.
~
Gagne said the Council should consider completing the water line under
Smithtown Road and use State Aid funds for constructioniand the
improvement of other streets with 1989 funds.
Brancel expressed concern about bike riders and said she could not
support the project unless bike trails were a part of it.
Watten moved, seconded by Stover, to accept the staff recommendation
to repair Smithtown Road with the 1989 street repair budget.
Motion carried - 3 ayes - 2 nays (Brancel and Gagne).
Authorization Plans and Specifications - 1989 Street Repairs
Watten moved, seconded by Stover, to authorize the engineer to pre-
pare plans and specifications for the 1989 street repair project and
advertise for bids. Motion carried - 3 ayes - 2 nays (Brancel and
Gagne).
COUNCIL BREAK:
9:25 P.M.
to
9:30 P.M.
Administrative Report
Action Alert - League of Minnesota Cities
~
Whittaker suggested the City oppose proposed legislation limiting
levy increases to 3%, arguing that increased property taxes are not
a result of waste or loose spending but, rather, decreases in State
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MINUTES - MAY 8, 1989
PAGE 6
and Federal aids and dispareties in State Aid formulas favoring out-
state Cities. The Council agreed Whittaker should send a letter to
that effect to State Legislators.
Recycling Status
Administrator Whittaker referred to a meeting where the County
proposes to open a transfer station to receive recyclables from the
Cities. The County would subsidize the market in order to maintain
the service.
Clerk Kennelly has requested information from other recycling services
to contract for a new recycler. Gagne asked staff to inquire into a
cost if garbage removal was contracted in conjunction with the re-
cycling.
Special Census
Administrator Whittaker stated that the CDBG funds can be reallocated
and used for a special census. The estimated cost for the census
was $10,300.00 in 1987 for a nine-month process. Staff will find out
the time schedule for the 1990 census & MSA funding, before the
Council acts on a special census.
1% Valuation Decrease by the City of Minnetonka
The City of Minnetonka, Board of Review, adopted a 1% reduction in
valuation for all the properties in the City to protest State pro-
perty tax limits. Attorney Froberg advised the Council that County
will nullify their action; so it won't affect Shorewood.
Special Meeting
A goal-setting session was scheduled for the Council on May 15, 1989
at 7:30 P.M.
Freeman Park Project - Request for Consultant
Administrator Whittaker recommended that George Haun be hired to
determine the acceptability of the ballpark improvements and determine
what it needs to have playable fields. Mr. Haun has had 30 years of
experience as a park and recreation director and has been responsible
for the installation of many ball fields in St. Louis Park. The Park
Commission supports this recommendation. The estimated cost for this
service is $500 to $600.
Mayor Haugen moved, seconded by Gagne, to hire Mr. Haun at a cost not
to exceed $500.00, to determine what improvements are required for
the Freeman Park ball fields. Motion carried - 5 ayes.
-6-
MINUTES - MONDAY, MAY 8, 1989
PAGE 7
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COUNCIL REPORTS
Recyc1inq
Watten offered to ask various merchants for 5 gallon plastic buckets
for recyclables, at no charge, so residents won't have to use paper the
bags which are easily damaged. This five gallon buckets would be
a cheap substitute for the bins used by some other Cities.
Dog patroling
Council would like the new schedule for dog patroling.
Cable Volunteer Needed
The Mayor, again, requested volunteers to operate cameras for the
Cable Commission during Council meetings. Volunteers to contact
Administrator Whittaker or Brancel for information.
Request for Rock on Trail
Gagne asked the staff to check on getting finer rock added along the
railway trail.
Glen Road Drainage Status
.
The surveying has been completed and maps will be available t~s
week. A few changes in contours were made and sent to Jim Mahady of
the watershed for review.
Retaininq Wall Plan
Planner Nielsen has received a bid for repairs to the retaining wall
behind City Hall. He will submit this plan and bid, and a proposal
for striping and lighting the City Hall parking lot, at the next
meeting.
Joint Meeting Requested
The Planning Commission would like a joint meeting of the Council and
Commissions held. Mayor Haugen would like the Council to establish
long-range goals and fill Commission vacancies prior to that meeting.
MAYOR'S REPORT
The Mayor advised the Council she had information on Art Program of
Minnesota, Privatization, and Truth in Taxation. She also said she
attended the police reserve dinner where awards were presented to re-
serves for outstanding service.
Executive Session
. The Council adjourned the Regular Council meeting at 10:25 P.M. to and
Executive session.
-7-
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MINUTES - MAY 8, 1989
PAGE 8
Executive Session - Continue
Attorney Froberg updated the Council on current litigation. Inter-
rogatories had to be answered in the Christesen lawsuit. Other updates
were done on Wartman, Whittmer/Hanson, I.C.O. sign violation and Bache
suits.
ADJOURNMENT
Watten moved, seconded by Stover, to adjourn the Regular Council meeting
of Monday, May 8, 1989 at 10:50 P.M. subject to approval of claims for
payment. Motion carried - 5 ayes.
GENERAL & LIQUOR FUNDS - Acct No. 00-00166-02
Checks # 2253-2336
General
$ 270,943.84
Liquor
$ 77,601.41
Payroll Checklist:
Checks # 203017-203059
$ 11,770.33
$ 2,812.73
Total
$ 282,714.17
$ 80,414.14
RESPECTFULLY SUBMITTED,
Sandra L. Kennelly
City Clerk
-8-
CHECK NO.
CHECK APPROVAL LISTING
TO WHOM ISSUED
PURPOSE
AMOUNT
.
CHECKS ISSUED SINCE MAY 5, 1989
.
2253 (L)
2254 (L)
2255 (L)
2256 (L)
2257
2258 (L)
2259 (L)
2260 (L)
2261 (L)
2262 (L)
2263 (L)
2264 (L)
2265 (L)
2266 (L)
2267 (G)
2268 (L)
2269 (L)
2270 (L)
2271 (L)
2272 (L)
2273 (L)
2274 (L)
2275 (L)
2276 (L)
2277 (L)
2278 (L)
2279 (L)
2280 (L)
2281 (L)
2282 (L)
2283 (L)
2284 (L)
2285 (L)
2286 (L)
2287 (L)
2288 (G)
2289 (G)
2290 (G)
2291 (G)
2292 (G)
2293 (G)
2294 (G)
2295 (G)
2296 (G)
2297 (G)
2298 (G)
.
Utilities
Liquor Purchases
Beer Purchases
Liquor and Wine
AT & T
Bellboy Corporation
Day Distributing
Franck's Trucking
VOID
Johnson Brothers Wholesale Wine Purchases
Mark VII Distributors Wine and Beer Purchases
National Guardian Security Repair & Main. of Security
North Star Ice Misc. Purchases
Ed Phillips and Sons Liquor and Wine Purchases
Pogreba Distributing Inc. Beer and Misc. Purchases
Quality Wine and Spirits Liquor and Wine Purchases
Thorpe Distributing Company Beer Purchases
Griggs, Cooper and Company Liquor and Wine Purchases
Cragun's Lodge and Conf. Center City Man. Conference Expenses
Griggs, Cooper and Company Liquor, Wine & Misc. Pur.
Northern States Power Company Utilities
North Star Ice Misc. Purchases
Honeywell Protection Services Monthly Service Charge
Franck's Trucking Liquor and Wine Purchases
Thorpe Distributing Company Beer Purchases
Mark VII Distributors, Inc. Beer and Wine Purchases
Pogreba Distributing, Inc. Beer and Misc. Purchases
Day Distributing Company Beer and Misc. Purchases
East Side Beverage Company Beer Purchases
Pepsi-Cola Company Pop Purchases
Midwest Coca-Cola Bottling Co. Pop Purchases
Bellboy Corporation Liquor Purchases
Royal Crown Beverage Company Pop Purchases
Minnesota Bar Supply, Inc. Misc. Purchases
Johnson Brothers Wholesale Liquor and Wine Purchases
Quality Wine and Spirits Co. Wine Purchases
Ed Phillips and Sons Liquor and Wine Purchases
Weekly News, Inc. Advertising
Boyd Houser Candy and Tobacco Co. Cig,Misc, and Supplies
The Bank Excelsior Federal, FICA & Medicare
City County Credit Union Payroll Deductions
AFSCME Local #224 Payroll Deductions
Child Support Enforcement Payroll Deductions
Richard Knutson, INC. Construction Payment 8
Minnesota City Management Assoc. Annual Dues MCMA
Metropolitan Waste Control Comm. April SAC Charges
ICMA Reitirement Trust Payroll Deductions
Commissioner of Revenue State Taxes-Payroll
Public Employees Retirement Assoc.PERA Payroll Deductions
Leukemia Society of America, Inc. Leukemia Donation
Purchases
TOTAL LIQUOR
TOTAL GENERAL
TOTAL CHECKS ISSUED
-1-
$
1.69
1,247.08
1,280.29
92.40
2,252.92
1,255.90
Sys. 70.00
110.00
708.56
897.95
445 . 77
5,779.95
7,342.96
30.29
3,989.03
247.38
90.90
75.00
166.80
3,998.85
1,944.40
989.15
1,438.47
7,424.25
282.10
254.67
2,001.44
53.20
255.30
432.07
734.02
940.29
112.67
6,820.31
4,681.64
37.00
100.80
145.00
67,098.84
35.00
2,846.25
468.08
752.47
1,382.54
23.50
53,735.77
77,601.41
131,337.18
CHECK NO.
CHECK APPROVAL LISTING
CHECKS FOR COUNCIL APPROVAL
TO WHOM ISSUED
.
.
2299 (G)
2300 (G)
2301 (G)
2302 (G)
2303 (G)
2304 (G)
2305 (G)
2306 (G)
2307 (G)
2308 (G)
2309 (G)
2310 (G)
2311 (G)
2312 (G)
2313 (G)
2314 (G)
2315 (G)
2316 (G)
2317 (G)
2318 (G)
2319 (G)
2320 (G)
2321 (G)
2322 (G)
2323 (G)
2324 (G)
2325 (G)
2326 (G)
2327 (G)
2328 (G)
2329 (G)
2330 (G)
2331 (G)
2332 (G)
2333 (G)
2334 (G)
2335 (G)
~ (G)
a,331
.
Abdo, Abdo, and Eick
Airsignal Inc.
Astelford International
The Chippewa Corporation
Commers Soft Water Company
Crosstown OCS
Rolf Erickson
City of Excelsior
Sandra Kennelly
Louisville Landfill
Maust Fiber Fuels Inc.
Menards
Metropolitan Waste Control Corom.
Midwest Animal Services
Midwest Asphalt
Minnegasco
MN Suburban Publications
City of Minnetonka
Mueller and Sons
National City Bank
Navarre True Value
Northern States Power
Norwest Banks
Joseph Pazandak
Pepsi-Cola
R & W Services
Alan Rolek
Sathe~ and Associates
So. Lake Mtka. Safety Department
Supercycle
Toll Company
Tonka Printing
Twin City Appliances
Victoria Repair
Waste Management
Larry Whittaker
Youngsteds
Browning-Ferris Industries
; ,,-- L~ ____~_~
...........,.,""-..."','..1'...,'.__.,..'<1...
-2-
PURPOSE
AMOUNT
Services Relating to Audit
Beeper-Public Works
Parts for Trailer Axle
Pulverized Topsoil-PW
May Rent-Water Softner
Coffee and Paper Towels
Assessors Fees
1st Quarter Water
April and May Mileage
Dumping for Freeman and Shop
Tire R~moval-CityClean-up
24" Window Wells
Sewer Services For June
Animal Control for April
Limestone for Clean-up
Utilities
Publishing
1st Quarter Water
Oil for Park Dust Control
Int/Fees on DTD 12/71 Bond
Misc. PW Supplies
Utilities
Payment on S-A6/1/72 Bond
Mileage
Pop Purchases-City Hall
City Clean-up/Dumpsters
Mileage
Goal Setting and Admin.
June Budget
April Recycling Services
Carbons/Public Works
Business Cards
Appliance Removal/City
Public Works Parts
Waste Removal
Mileage
Tires for Truck #4-PW
Toilets/Parks
$ 3,500.00
9.00
732.01
250.00
22.50
168.50
2,138.02
1,610.24
55.24
Ctr 71.55
965.70
18.98
21,841. 07
541.75
117.83
324.49
260.58
524.63
504.00
1,990.60
166.38
925.22
144,695.00
67.23
82.50
3,060.00
87.26
Search 426.82
29,190.98
1,634.88
35.96
136.00
Clean-up 384.00
44.85
97.00
72.16
341.24
113.90
TOTAL CHECKS FOR APPROVAL
TOTAL CHECK APPROVAL LIST
217,208.07
348,545.25
CHECK APPROVAL LISTING
.
CHECK NO.
TO WHOM ISSUED
PAYROLL REGISTER
.
HOURS
AMOUNT
.
203017-203025 VOID
203026 (G) Leonard Watten
203027 (G) Janice Haugen
203028 (G) Barbara Brancel
203029 (G) Robert Gagne
203030 (G) Kristi Stover
203031 (G) Laurence Whittaker
203032 (G) Sandra Kennelly
203033 (G) Susan Niccum
203034 (G) Anne Latter
203035 (G) Alan Rolek
203036 (G) Wendy Davis
203037 (G) Bradley Nielsen
203038 (G) Patricia Helgesen
203039 (G) Joseph Pazandak
203040 (G) Charles Davis
203041 (G) Dennis Johnson
203042 (G) Daniel Randall
203043 (G) Howard Stark
203044 (G) Ralph Wehle
203045 (G) Donald Zdrazil
203046 (G) Joseph Lugowski
203047 (L) Russell Marron
203048 (L) Christopher Schmid
203049 (L) John Thompson
203050 (L) Michael Koebensky
203051 (L) Brian Jakel
203052 (L) Mark Karsten
203053 (L) William Josephson
203054 (L) Susan Latterner
203055 (L) Dean Young
203056 (L) Scott Bennyhoff
203057 (L) Scott Bartlett
203058 (L) Lawrence Nelson
203059 (L) William Rhodes
, ..c ....~~"~_.......~-.........""""'...,._"""".___......___.~_"~,....
I
I
$
,
Approved hy
c1- , .' J 7'1 C '1
u IflreWi 'to i '.. ~ e OiUICI
.
.
j
),
-~
1
I
f
__9
f
1
1.------
"
DATE
'-~'-""-"-""~"'~"'~.~~""...., ..
I
I
80 Reg. Hours
80 Reg. Hours
80 Reg. Hours
67 Reg. Hours
80 Reg. Hours
74.63 Reg. Hours
80 Reg. Hours
80 Reg. Hours
80 Reg. Hours
80 Reg. Hours
80 Reg. Hours
82 Reg. Hours
80 Reg. Hours
80 Reg. Hours
80 Reg. Hours
80 Reg. Hours
35 Reg. Hours
80 Reg. Hours
14 Reg. Hours
18 Reg. Hours
34 Reg. Hours
18 Reg. Hours
80 Reg. Hours
37 Reg. Hours
80 Reg. Hours
37 Reg. Hours
32 Reg. Hours
33.5 Reg. Hours
31 Reg. Hours
TOTAL LIQUOR
TOTAL GENERAL
TOTAL PAYROLL
-3-
10.5 OT
10 OT
10.5 OT
10.5 OT
10.5 OT
10.5 OT
$
147.82
177 . 30
147.82
150.00
150.00
922.92
746.85
476.32
362.46
813 . 58
491.36
959.73
640.15
742.07
493.56
734.15
770.22
645.21
611.71
852.25
734.85
175.11
391.48
68.20
88.69
156.82
84.26
547.34
159.83
522.68
158.99
149.07
165.07
145.19
2,812.73
11,770.33
$ 14,583.06