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CITY OF SHOREWOOD
COUNCIL WORKSHOP
MONDAY, JUNE 5, 1989
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
MINUTES
CALL TO ORDER
The special Council workshop meeting was called to order by Mayor
Haugen at 7:30 P.M., on Monday, June 5, 1989, in the Council Chambers
at 5755 Country Club Road, Shorewood, MN.
ROLL CALL
Present: Mayor Haugen, Councilmembers Stover, Gagne, Brancel and
Watten.
Staff: Administrator Whittaker, Planner Nielsen, Finance
Director Rolek and Clerk Kennelly.
PRESENTATION ON NEW ELDERLY HOUSING PROGRAM - HENNEPIN COUNTY HOUSING
AUTHORITY - LARRY BLACKSTAD
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Larry Blackstad of Hennepin County was present to explain a new
program to build non-subsidized elderly housing in Hennepin County.
The Cities are asked to contribute land for the project, reduced tax
rates would apply and tax increment financing could be used. The 50
units are operated like a lease co-op with the renters becoming the
members. The owner would manage it on a non-profit bases. The
building would include fifty 1 and 2 bedroom units in a 3 story struc-
ture. The building do not have many amenities and would rent for
$430.00 to $550. The City would have control and basic design. The
building would be unique in each participating City. Renters must be
age 55 or older and have a qualifying income because this is not a
subsidized project.
The Council thanked Mr. Blackstad for his presentation. He has
additional information on the project that he will send to the Adminis-
trator.
AMEND AGENDA
Mayor Haugen requested that the agenda be amended to hear Item No.4,
Recycling Program Update, prior to the Audit Report.
RECYCLING PROGRAM UPDATE
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The Clerk requested bids from B.F.I., Polka Dot, and Waste Management
to supply recycling services for the City. Waste Management was the
only bidder. Lynn Morgan of Waste Management met with staff to work
out the details of a new contract for recycling. Ms. Morgan answered
questions the Council had regarding the terms of the contract. The
new curbside service would begin July 12th and continue on a bi-weekly
bases. Waste Management will provide 2 truck pick-ups at the Shore-
wood Shopping Center between the hours of 8:00 am to 12:00 noon prior
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MINUTES-MONDAY, JUNE 5, 1989
~GE 2
RECYCLING PROGRAM UPDATE - Continue
to the curbsid~ service beginning. Kennelly asked the Council to
consider what direction should be followed regarding the replacement
of metal and glass bins at the Shopping Center.
Gagne moved, seconded by Brancel, to approve a 15 month contract with
Waste Management for bi-weekly curbside recycling service, including
the 2 free pick-ups at the Shopping Center. Motion carried - 5 ayes.
1988 AUDIT REPORT
Gary Groen of Abdo, Abdo, & Eich was present to review the 1988 City
Audit Report. John Bridge and Bob Snyder of the Financial Advisory
Board were also present. Mr. Groen reviewed the back page of his
audit report with the Council. He said the current fund balance was
sufficient and encouraged the Council to maintain a reserve of 40% of
the budget for working capital. This debt service funds were discussed
at length, identifying the condition of each of these funds. Mr.
Groen recommended that the Council consider defeasing the 71-72 Sewer
Improvement Funds to free-up cash for funds with deficits or future
expenses. The Water Fund deficit was also discussed.
Finance Director Rolek updated the Council on the status of his review
of computer needs. He has contacted a consultant to assess software,
support, and hardware needs.
Council asked staff to return with suggestions of the use of funds from
the defeasance of the 71-72 Sewer Improvement Funds.
COUNCIL BREAK:
(9:35 P.M.
9:40 P.M.)
STATE HIGHWAY 7 INTERSECTION PLANS
Planner Nielsen stated that the Highway Department has approved our
plans for the Old Market Road intersection. Opposition to that plan
has surfaced from the neighboring residents. Funding sources were
indicated as "local". State-Aid Funds could be used and may be available
by 1991.
The homeowners association for Waterford and Covington Vine Ridge
have expressed strong opposition to the completion of the intersection
of Old Market Road and State Highway 7. They contend that the home-
owners were not told about the intersection and the use of Old Market
Road as a collector street. The homeowners want the City to discon-
tinue any plans to extend Old Market Road to State Highway 7. Council
stated that the City has a legal agreement to permit commercial and
multiple family residential for that area between Waterford 2nd Addi-
tion and State Highway 7 and to provide access to the highway at that
location. The City adopted a comprehensive plan amendment, to provide
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MINUTES - MONDAY, JUNE 5, 1989
PAGE 3
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STATE HIGHWAY 7 INTERSECTION PLANS - Continue
for the commencement of Commercial/Multiple-family residential develop-
ment by or before 1991. Torn Kordonowy of Trivesco stated that 25,000
sales brochures were printed showing the extension of Old Market Road
and the intersection. The Council was always aware of the total plan
as all material submitted and on site in model homes pictured the
street and intersection.
Mayor Haugen and Developer George Sherman have held neighborhood in-
formational meetings. They reviewed the plans for Commercial/Multiply
dwelling development but the greatest concern was about the traffic
and intersection on Old Market Road.
Council directed that the public hearing, to be held by the Planning
Commission on the development, should be jointly held with the Council.
All the affected neighborhoods will be notified of the time and loca-
tion. It will be held at Minnewashta School to accommodate all the
residents.
HIGHWAY 7 INTERSECTION PROPOSALS
Christmas Lake Road
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Nielsen presented diagrams of Highway 7 intersection plans to be
select~d for recommendation to MnDOT.
Gagne moved, seconded by Stover, to recommend Alternate No.2 for the
Christmas Lake Road Intersection with Highway 7, as shown in the
Planner's report of May 29, 1989, Exhibit B. Motion carried - 5 ayes
Public hearing will be held by MnDOT regarding these changes. Council
directed that plans be sent to City residents within 500' of the
affected area and to the president of the Christmas Lake Association.
vine Hill Road Intersection
Nielsen explained that either plan would require acquision of businesses
on the south side of highway 7 MnDOT will purchase the right-of-way.
Nielsen recommended Alternate No.2, Exhibit D of the Planner's report
of May 29, 1989, because this plan does not extend into the residential
area as much.
Gagne moved, seconded by Brancel, to recommend Alternate No.2 -
(Exhibit D) for the Vine Hill intersection with highway 7. Motion
carried - 4 ayes - 1 nay (Watten). Council directed that notices of
the MnDOT hearing be sent to businesses and Shady Hills residents.
ANNOUNCEMENTS
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Clarification - Goose Round-Up Contract
A contract was received identifying four site/four year program.
Council stated that the contract should be corrected to 3 sites/
3 year round-up as originally agreed upon.
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Exhibit B
CHRISTMAS LAKE ROAD INTERSECTION
Alternative 2
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Exhibit D
VINE HILL ROAD
A1 ternative 2
INTERSECTION
MINUTES - MONDAY, JUNE 5, 1989
PAGE 4
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ANNOUNCEMENTS - Continue
Recycling
Stover and Brancel will discuss the continuation of the League
of Women paper recycling bins with Sue Dunn of the league.
Amesbury Well Permit
The DNR has not approved the Well Permit for the Amesbury Associa-
tion to fill their ponding areas. The well is designed to pump
72,000 gallons a day. The City has no authority to prohibit the
well but does not approve of the use of water for this purpose.
ADJOURNMENT
Gagne moved, seconded by Stover, to adjourn the Workshop meeting of
June 5, 1989, at 11:22 P.M. Motion carried - 5 ayes.
RESPECTFULLY SUBMITTED,
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Sandra L. Kennelly
City Clerk
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