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092589 CC Reg Min . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, SEPTEMBER 25, 1989 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES CALL TO ORDER The Regular Council meeting of the Shorewood City Council was called to order at 7:30 P.M., Monday, September 25, 1989, in the Council Chambers by Mayor Haugen. PLEDGE OF ALLEGIANCE Mayor Haugen opened the Regular Council meeting with the Pledge of Allegiance. ROLL CALL Present: Mayor Haugen, Councilmembers Brancel, Watten, Stover and Gagne. Staff: Attorney Froberg, Engineer Norton, Planner Nielsen, and Deputy Clerk Niccum. Administrator Whittaker-absent. APPROVAL OF AGENDA Stover moved, Gagne seconded, to approve the Agenda as written. Motion carried - 5/0. APPROVAL OF MINUTES Brancel moved, Stover seconded, to approve the minutes of the Regular Council meeting of Monday, September 11, 1989 as amended. Motion carried - 4 ayes (1 Abstained - Watten) CONSENT AGENDA Gagne moved, Brancel seconded, to adopt Resolution No. 77-89, and approve the following items on the consent agenda: A. Payment Voucher No.1 - Street Overlay Project No.89-1 Hardrives, Inc. - $93,918.97 Payment of Voucher No.1, . for Street Overlay Project No.89-1 to Hardrives, Inc. in the amount of $93,918.97. B. Resolution Adopting the 1990 Lake Minnetonka Cable Communication Commission Budget Resolution No.77-89, to adopt the 1990 Lake Minnetonka Cable Communication Commission Budget of $77,500. -1- MINUTES - MONDAY, SEPTEMBER 25, 1989- PAGE 2 ~ CONSENT AGENDA - Continued C. Authorize theExecutionofa Third Party Aqreement for the Southshore Senior Center of CDBG Block Grant Fund To authorize theexecutionofa Third Party Agreement for South- shore Seniors so the Year XV funds can be reimbursed $5,708. Motion carried - 5/0. PLANNING COMMISSION Stover reported that a public hearing was held on Tuesday, September 12, 1989 on the Water ford 3rd Phase Planned Unit Development. The public portion of the public hearing was closed. A motion was made to con- tinue discussion of Water ford 3rd Phase on Tuesday, September 26, 1989, at the Minnewashta Elementary School gymnasium. The continuation of the public hearing scheduled for Minnewashta School on Tuesday, September 26th, was cancelled on Friday, September 22 by the school WhlCh reversed its decision to let the City use the gymnasium because they were having an open house and didn't feel there would be adequate parking. Stover asked that a new date be discussed later in the meeting under "Council Reports." ~ PARK COMMISSION Gagne gave the Park Report: He said they discussed: Fencinq What specifications they wanted on the fencing. The Silverwood Park Questionnaire What should be included. The questionnaire is almost ready to be sent to residents. Siqns on County Road 19 for Safety of People usinq Trails Having Niccum contact the County Road Department as soon as possible to see if signs could be put up where the trail crosses County Road 19. Gagne said the heavy traffic going toward N.S.P. cannot see the trail entrance because of the trees. The Council asked Planner Nielsen to check with the County to see if they would put up signs and stripe crosswalks on the streets that the trail crosses. ~ -2- MINUTES - MONDAY, SEPTEMBER 25, 1989 PAGE 3 . OLD BUSINESS A. William Waples-Setback Variance 5685 Echo Road Resolution No.78-89 Watten moved, Stover seconded, to adopt Resolution No.78-89, "A Resolution denying application for variances - William Waples," which includes the Findings of Fact. Motion carried - 5/0. B. Stanley and Delores Theis-Setback Variance Resolution No.79-89 21055 Forest Drive Gagne moved, Brancel seconded, to adopt Resolution No.79-89, "A Resolution denying a setback variance to Stanley Theis", which in- cludes Findings of Fact. Motion carried - 5/0. C. R.D. Nelson-Shoreline Alteration 5230 Howards Point Road Resolution No.80-89 Stover moved, Brancel seconded, to adopt Resolution No.80-89, uA Resolution denying a variance to R.D. Nelson", which includes Findings of Fact. Motion carried - 5/0. . RECEIVE AND AWARD CONTRACT - FREEMAN PARK FENCING RESOLUTION NO.81-89 Engineer Norton reviewed the bids for the Council. Gagne moved, Watten seconded, to adopt Resolution No.81-89, A Resolu- tion to accept the low bid of $43,594.80 from Finley Brothers to in- stall galvanized fencing around three softball fields in Freeman Park. Motion carried - 5/0. Engineer Norton said he has already talked to Finley. They want to do the work as soon as possible. Norton will check with Public Works Director Zdrazil to see how the warning track is coming, and will call Gagne if there are any problems. Finance Director Rolek discussed the cost of the park improvements and told the Council that the Park Capital Improvement Fund will be over- drawn by more than $18,000. Rolek said he thought it would be appro- priate to take the additional funding needed from the funds made available from Bonds which were defeasedearlier this year. . Gagne, after discussing the matter with the Council, said he will in- form the Park Commission that the additional funding is a loan, not a gift, and will have to be paid back out of park fees received. The Council suggested reminding the Park Commission that they are exceeding their Park Capital Improvement Fund. Gagne said that the Park Commis- sion is well aware of this, but they need to protect their investment. Gagne told the Council about the tree spade that had driven around the ballfields, left ruts, and disturbed newly seeded areas. He said Zdrazil had contacted the party responsible. He also said he had asked Zdrazil to contact the SLMPSD. MATTERS FROM THE FLOOR - None -3- MINUTES - MONDAY, SEPTEMBER 25, 1989 PAGE 4 . STAFF REPORT Engineer's Report Intersection Report: Christmas Lake Road and Vine Hill Road Intersections Engineer Norton said he and Planner Nielsen have discussed the intersections and their layouts. He said in conjunction with the above two intersections there is another intersection (Old Market Road) that the City is very interested in. He said he had re- ceived a letter back from Mr. Craig Robinson, Engineer from MnDOT, about the third intersection. Norton said that he thinks before the City takes any action such as approving the intersections that were sent to the City as preliminary layouts, the City should go back and discuss them with MnDOT as an overall picture of the corridor. He feels the City should inform MnDOT of their concerns as well as receive response from them. He referred to the letter received from Robinson. He said originally a drawing of a 3 lane intersection, with access, ingress, and egress from the south only, had been approved. Now he has received a letter expressing a pre- ference for a 4 lane intersection, which would be a full intersection, north and south. Haugen asked if the Council should enter the dis- cussion? Norton said he thought the staff should handle it at this time. He would like to find out why there are two different solutions to the Old Market Road intersection. . Gagne asked Norton if some of the questions could be available ahead of time (i.e. how will it affect the traffic on Vine Hill Road? If Old Market Road doesn't open can Vine Hill Road handle the extra traffic?) Haugen asked Norton if he would take up discussion with MnDOT, and any time he felt the Council should become involved to contact her. Norton was called to the telephone so the Attorney began his report. Attorney's Report Annual Football Memorandum Agreement Attorney Froberg said the contract is a standard agreement and asked the Council to consider it and pass a motion authorizing the Mayor and City Clerk to sign the contract. Gagne moved, Stover seconded, to approve the Football Association Contract, and that it be signed by the Mayor and Administrator. Motion carried - 5/0. Executive Session . Attorney Froberg requested an executive session after the regular Council meeting for the purpose of ~vi~'~ private data. -4- MINUTES - MONDAY, SEPTEMBER 25, 1989 PAGE 5 . STAFF REPORTS - CONTINUED Planner's Report City Hall Improvements Planner Nielsen explained that in the 1989 budget $20,000 had been set aside for improving City Hall and Badger Field. He said that when City Hall was built the basement was left un- finished. The Occupancy Permit required that the ceiling be sheet- rocked to create a proper fire separation between the upper level and lower level.He said they have recei~d some bids. They originally estimated $4,000 for doing the ceiling and the soffets around the ductwork. He said the quotes are coming in a little bit lower. Joe has identified a couple of other items that they both feel should be done at this time. One is to put in an exit sign, the other is to build steps for the two back doors. He would like approval to do these things, not to exceed a cost of $4,000. Nielsen said the retaining wall in the back of City Hall is beginning to fall. They have received a quote for $3,500. Don would also like to blacktop the back to direct the water to drain off into the creek. He would like approval to do these things, not to exceed a cost of $3,500. . (Engineer Norton left on an emergency) Nielsen said the City Hall/Badger Park Project called for screening the tennis courts from the Public Works Department, and to screen Public Works from the residents by putting up green windscreen on the north end of the tennis courts. He has one quote of $60U and is requesting approval, not to exceed $600. He said there are 3 remaining items...landscaping, curbing and striping of the parking lot, and gutters on City Hall. He is asking that the monies not used this year be held over for use in 1990. He said he feels it is important to get some of the striping done, if it can't all be done, it can be phased. Nielsen also said he has received some quotes on evergreen trees. He reminded the Council that planting evergreens, 2 or 3 per lot, to the south side of Badger, had been discussed as screening. He said planting a couple trees by the warming house had also been suggested. He will get back to the Council with this. . Stover moved, Gagne seconded, to approve sheetrocking the basement ceiling, putting in the exit sign, and doing the steps for the backdoors, not to exceed a price of $4,000; not to exceed $3,500 for the retaining wall at the rear, and not to exceed a price of $600 for a windscreen on the north end of the Badger tennis court. Motion carried - 5/0. -5- MINUTES - MONDAY, SEPTEMBER 25, 1989 PAGE 6 ~ STAFF REPORTS Planner's Report - Continued Weissner Variance Update Planner Nielsen presented new plans done by Weissner, saying he is impressed by the way this was done. He told the Council it shows what can be done within the requirements of the Ordinance. Enqineer's Report - Continue d S.E. Area Water System Repairs Attorney Froberg finished the Engineer's Report. He said a letter was sent to Mr. Bruce Harding of Mooney & Associates who supplied the 12" Globe electric check valve manufactured by Golden Anderson for installation at the Shorewood elevated water tower. The City requested a copy of the written warranty by the manufactor on the product. A full report will be made at the next Council meeting. Administrative Report Update on Recyclinq Bins . The Council discussed 12" bins vs. 10" bins, delivering them vs. having residents pick them up, and paying for them vs. having residents pay for them. They said they felt that there would be better participation if they were delivered. They want to make it clear that the bin remains with the property. Haugen will check wi th the Scouts to see if they are interested in heTpiilg wrtn-deTlvery of the bins. Brancel moved, Gagne seconded, to have the City Clerk order 12" re- cycling bins, and that they be delivered to all households in the City, including rental units. Motion carried - 5/0. Gagne moved, Brancel seconded, to approve taking the $1.63 that is left after the County pays $5 per unit, X the 2300 containers, a total of $3,749., out of the General Fund. Motion carried - 5/0. Finance Report Presentation of Dental Plan . Finance Director Rolek said both the staff and the Union had asked that Dental Plans be looked into. He said he checked with the League of Minnesota Cities Insurance Trust and Delta Dental. He presented the information to the employees. The office staff, the Public Works Director, and the Liquor Store are intereste~ Public Works,is not at this time. The employees found the League Plan II most to their liking. He explained that every dental plan requires the employer to contribute -6- MINUTES - MONDAY, SEPTEMBER 25, 1989 PAGE 7 ~ STAFF REPORTS Finance Report Presentation of Dental Plan - Continued at least 50%. His idea was to restructure the program so the City pays 100% of dental, and the employees pay any medical over the $250. cap. Stover asked if it had any bearing on the 125 Plan? Rolek said it could be considered. Gagne moved, Watten seconded, to include a dental plan under the $250 cap, with any medical that exceeds the $250 cap to be paid by the employee, and to approve the adoption of Plan II of the LMCIT. Motion carried - 5/0. COUNCIL REPORTS Acting Administrator Stover moved, Brancel seconded, to appoint Brad Nielsen "Acting Administrator" whenever the Administrator is out of town. Motion carried - 5/0. ~ Fina Station/Dairy Queen Watten said the station looks ~odd. He asked about the status of the Dairy Queen, he was concerned about the depressions in the parking lot. Planner Nielsen said the Dairy Queen was given 2 years to complete development. He said the Dairy Queen may not be built but nothing can be done until the end of the development agreement. He said they have done a lot of landscaping, although there is more to be done on the south side of the property. He also discussed the erosion of the driveway. Gagne asked about aerating the soil. He said he thought there was supposed to be a building with fans. Nielsen said they have to do this, not so much because of the P.C.A. but because of the financing. Continuation of Planning Commission Hearing - Available Dates Planner Nielsen said 3 dates are available...October 18, 24, or 25. The Council discussed the fact that the school is never scheduled on Wednesday. Nielsen said the entire area will be renotified of the new date and location. The Council asked the attorney if some- one had to be at the school? He said no, as long as it is not moved somewhere else. Planner Nielsen asked about renting a portable billboard. ~ Watten moved, Gagne seconded, to approve rental of a portable bill- board sign as long as the rental amount is reasonable. Motion carried - 5/0. Stover asked that when people are renotified, that the people that attended the meeting that weren't informed last time, also be informed. -7- . . . MINUTES - MONDAY, SEPTEMBER 25, 1989 PAGE 8 COUNCIL REPORTS - CONTINUED Mayor's Report Tour Available If you wish to tour the 934th Tactical Airlift Group, the tour lasts 45 to 75 minutes. Groups of 5 to 35 people are accepted. If interest- ed call 725-5337. Mayor's Conference Gagne moved, Stover seconded, to approve attendance at the Mayor's Conference to be held in Rochester on October 20th and 21st by Mayor Haugen. Motion carried - 5/0. Columbus Day Attorney Froberg said a Resolution designating Columbus Day a working day, and exchanging it for the day after Thanksgiving-making the day after Thanksgiving a Holiday-was passed on August 14, 1989 subject to approval by the Union. The Union d~d not agree to amend their contract, but the Council decided to let the Resolution stand and deal with the Union pursuant to the contract. Meetinqs Study Session - Monday, October 2, 1989 Regular Meeting - Monday, October 9, 1989 Council Time Mayor Haugen asked the Council to keep track of the money they spend. She said she spends $200-$250 or more above what she's paid. APPROVAL OF CLAIMS AND ADJOURNMENT Gagne moved, Stover seconded, to approve the claims for payment and adjourn the Regular Council meeting at 8:50 P.M., and to further adjourn to an Executive Session to provide private data. Motion carried - 5/0. GENERAL & LIQUOR FUNDS - Acct No. 00-00166-02 General $148,285.30 Liquor $ 26i783.13 Checks # 3031-3096 Payroll Checklist: Checks # 203380-203412 Total $ 11,008.87 $159,294.17 $ 3,015.44 $ 29,798.57 Brancel moved, Stover seconded, 9:50 P.M., on Monday, September RESPECTFULLY SUBMITTED, to adjourn the Executive Session at 25, 1989. Mot~on carried - 5/0. \ I Susan A. Niccum, Deputy Clerk -8- CHECK APPROVAL LISTING FOR OCTOBER 9, 1989 COUNCIL MEETING d CHECK NO. TO \VHOM ISSUED ~CKS ISSUED SINCE SEPTEMBER 25, 1989 PURPOSE 3031 (L) 3032 (L) 3033 (L) 3034 (L) 3035 (L) 3036 (L) 3037 (L) 3038 (L) 3039 (L) 3040 (G) 3041 (G) 3042 (G) 3043 (G) 3044 (G) 3045 (G) 3046 (G) 3047 (L) 3048 (L) 3049 (L) 3050 (L) 3051 (L) 3052 (L) 453 (L) 54 (L) 055 (L) 3056 (G) 3057 (G) BELLBOY CORPORATION LIQUOR PURCHASES GRIGGS, COOPER AND COMPANY LIQUOR, \VINE AND MISC PURCHASES JOHNSON BROTHERS w~OLESALE IJINE PURCHASES HARRY NIEMELA OCTOBER RENT FOR STORE I NORTHERN STATES PO\VER COMPANY UTILITIES ED PHILLIPS AND SONS LIQUOR AND HINE PURCHASES QUALITY \VINE AND SPIRITS CO. LIQUOR AND IHNE PURCHASES RYAN PROPERTIES OCTOBER RENT FOR STORE II US \VEST COMMUNICATIONS UTILITIES AND ADVERTISING HARDRIVES PAYMENT VOUCHER #1, PROJECT 89-1 ICMA RETIREMENT TRUST PAYROLL DEDUCTIONS PUBLIC EMP. RET. ASSOCIATION PAYROLL DEDUCTIONS CHILD SUPPORT ENFORCEMENT PAYROLL DEDUCTIONS CITY COUNTY CREDIT UNION PAYROLL DEDUCTIONS COMMISSIONER OF REVENUE STATE TX \VITHHELD THE BANK EXCELSIOR FED, FICA, MEDICARE WITHHELD BELLBOY CORPORATION LIQUOR PURCHASES GRIGGS, COOPER AND COMPANY LIQUOR, WINE AND MISC PURCHASES JOHNSON BROTHERS LIQUOR CO. LIQUOR AND WINE PURCHASES MINNEGASCO UTILITITES MINNESOTA BAR SUPPLY SUPPLIES NORTHERN STATES PO\VER COMPANY UTILITIES ~D PHILLIPS AND SONS LIQUOR AND WINE PURCHASES POGREBA DISTRIBUTING COMPANY BEER AND MISC. PURCHASES QUALITY WINE AND SPIRITS CO. WINE AND MISC. PURCHASES US POSTMASTER POSTAGE FOR POSTAGE MACHINE US POSTMASTER POSTAGE FOR NEWSLETTER TOTAL GENERAL TOTAL LIQUOR TOTAL CHECKS ISSUED i i i ~ 4 -"" ---.....----,.."..."'....0:-,.. .....~ ,..' ',,__ 7! " . 11 irm'nVt~"J iJ"i'" _,., '1/.... ,...,. ...,.U .t- ;; ~~~bi!"l'I'~~';,~~...,',.,~: l'~'_~;>; ""_ '" .....'~~.'t4 ~Jt '~,~ l~,t_;,:l \: 5:1 ';;.' r,::~ . . .,~.'.."";;; \.' . '~ ~~~! ;. . I. DATE: :""...._"'..""""""..__'~a_,____..""~~_...".........__......,,.,',.., ~;-~....,....-,.- -1- AMOUNT $ 1,276.19 7,054.88 1,536.18 1,292.00 358.88 993.67 820.09 1,922.58 183.14 93,918.97 468.08 1,470.99 165.00 37.00 813.48 4,818.97 3,196.14 2,499.40 2,145.57 111.00 114.15 430.96 566.51 1,023.85 1,257.94 750.00 287.50 102,729.99 26,783.13 129,513.12 CHECK APPROVAL LISTING FOR OCTOBER 9, 1989 COUNCIL MEETING _HECK NO. TO WHOM ISSUED CHECKS FOR COUNCIL APPROVAL 3058 3059 3060 3061 3062 3063 3064 3065 3066 3067 3068 3069 3070 3071 .072 3073 3074 3075 3076 3077 3078 3079 3080 3081 3082 3083 3084 3085 3086 3087 3088 3089 3090 3091 3092 3093 3094 3095 3096 . UTILITIES SIGN RENTAL-PLANNING PUBLIC WORKS BEEPER 12X18 VELLUM-PLANNING LAUNDRY SERVICES ORIG. ISSUANCE FEES FOR GO IMP. BONDS 10-1-89 TRAIL SIGNS-WELCOME TO SHOREWOOD PARK SATELLITES RIP RAP/IVY LANE-BALLFIELD MIX/FM LIMESTONE DRILL BITS-PUBLIC WORKS COFFEE,PAP. TOWELS, GARBAGE BAGS BLACK DIRT-IVY LANE SEPTEMBER ATTORNEY'S RETAINER DISBURSMENTS PROSECUTIONS LITIGATIONS GENERAL DEVELOPMENTAL ON-GOING FOR BERT ACKERMAN LOSS 2ND ~ PROPERTY TAXES PRISONER EXPENSES DESK CHAIR FOR JOE'S OFFICE COMPUTER SERVICES FOR MAY AND JUNE MAMA LUNCH FOR 9/14/89-LARRY SAC CHARGES FOR AUGUST TRUCKING SERVICES FOR COVINGTON 50 CANS OF TACK OIL UTILITIES TENNIS AND VOLLEYBALL NETS CNESUS TAKER ADVERTISING FIRE CONTRACT FOR 2ND & 3RD !t; 'S WATER AND SEWER SERVICES & PARTS TIRE REPAIR/GOGGINS CLEANUP POWER COMPANY UTILITIES TIRE REPAIR MILEAGE FOR SEPTEMBER JANITORIAL SERVICES FOR CITY HALL REPAIR OF LIFTS 1i6 & 1i11 ~! 'O-'i'1 S~ UTILITIES PRESSURE RELIEF VALVE FOR WATERFORD RECYCLING SERVICES HORNS AND METER FOR RESALE DUMPING FEES FOR GOGGIN'S CLEANUP AT & T ACTION RENTAL CENTER AIRSIGNAL, INC. ALBINSON AMERICAN LINEN SUPPLY CO. AMERICAN NATIONAL BANK EARL F. ANDERSON SIGNS BROWNING-FERRIS INDUSTRIES BRYAN ROCK PRODUCTS, INC. COMMERCIAL ASPHALT COMPANY COTTER CHARGE CARD CROSSTOWN OCS, INC. THE DALE GREEN COMPANY FROBERG AND PENBERTHY,PA PURPOSE FEES 250.00 124.60 2,190.00 100.00 2,644.00 1,080.00 20.00 GAB BUSINESS SERVICES, INC. HENNEPIN COUNTY TREASURER HENNEPIN COUNTY TREASURER KEHOE OFFICE FURNISHINGS MATTHIAS, ROEBKE, AND EBERT METRO. AREA MANAGEMENT ASSOC. METRO. WASTE CONTROL COMM. MACQUEEN TRUCKING MIDWEST ASPHALT MINNEGASCO MINNESOTA PLAYGROUND MN SUBURBAN PUBLICATIONS CITY OF MOUND MUNTICH, INC. NAVARRE AMOCO NORTHERN STATES RED WINGS MOBIL ALAN ROLEK SMALL BUSINESS CLEANING TECHNIFLOW CORPORATION US WEST COMMUNICATIONS VESSCO, INC. WASTE MANAGEMENT-SAVAGE WATER PRODUCTS COMPANY WOODLAKE SANITARY LANDFILL TOTAL CHECKS FOR APPROVAL TOTAL CHECK APPROVAL LIST -2- AMOUNT $ 11.19 21. 20 9.00 5.00 309.48 734.00 557.00 250.0fr3tX>,"15 5,803.34 3,116. 71 13.13 345.00 96.00 6,408.60 132.14 1,511.01 243.75 260.00 602.00 10.00 3,984.75 262.50 900.00 28.43 326.80 46.80 2,754.50 4,954.83 35.00 1,955.75 6.75 33.42 275.00 J,416.5~ 711.87 120.10 3,610.00 1,568.40 125.27 ~15,555.3t- "-1':\, \ -:)(),3t L\YIY~t.Ob .175,e68.~ I'J,Q,b<\],' \3 j '731 Q94,I8 CHECK APPROVAL LISTING FOR OCTOBER 9, 1989 COUNCIL MEETING . I , f I ' ! DATE._____________! 'f ...._.~.....,."'".~''''...,___..___.___.~__ . b. ,f__"'.._~..._.,"~."..'.." <,: -3-