120489 CC Reg Min
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CITY OF SHOREWOOD
REGULAR COUNCIL MEETING
MONDAY, DECEMBER 4, 1989
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 PM
MINUTES
CALL TO ORDER
The Regular Council meeting of the Shorewood City Council was called
to order at 7:30PM, Monday, December 4, 1989, in the Council Chambers
by Mayor Haugen.
PLEDGE OF ALLEGIANCE
Mayor Haugen opened the Regular Council meeting with the Pledge of
Allegiance.
ROLL CALL
Present: Mayor Haugen, Councilmembers Watten, Gagne, Brancel and
Stover
Staff: Attorney Froberg, Engineer Norton, Planner Nielsen,
Administrator Whittaker, and Assistant Clerk Niccum
APPROVAL OF AGENDA
Watten moved, Gagne seconded, to approve the agenda with the following
additions and deletions:
Add item 2A - Shorewood Logo
Add item SA - Robert Whelan - Fence Variance
Defer item 6 - until the next meeting
Motion carried - 5/0.
APPROVAL OF MINUTES
Gagne moved, Stover seconded, to approve the minutes of the Regular
Council meeting of Monday, November 20, 1989 as amended. Motion
carried - 4 ayes - 1 abstain (Brancel was absent last meeting) .
MAYOR'S OPENING STATEMENT
Mayor Haugen expressed Holiday Greetings to all the residents from the
City of Shorewood. She said she was going to begin the meeting on a
"sobering" note. She discussed what can happen when you "celebrate and
drive". She asked the residents to think of their families, friends,
and others, and to watch out for each other so we would see them all
next year.
SHOREWOOD LOGO
The Council has been looking into having a logo made for the Council
Chambers to place on the wall. They are getting estimates.
Mr. John Hunter appeared before the Council and presented samples and
pictures of previous work. He told them he'd won 2nd place in the
St. Paul Winter Carnival.
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COUNCIL MINUTES
MONDAY, DECEMBER 4, 1989
Page two
SHOREWOOD LOGO - Continued
Mr. Hunter proposed a 25" x 28" 1~" thick logo. He said it would be
carved~_ in relief 1/2 to 3/4" deep, hand routed, corners would be
finished by hand, and the letters would be purchased already "finished"
for a more professional look. The logo would be stained in City colors
and the letters reading "City of Shorewood" would be stained in a darker
walnut. He presented samples of white pine and oak.
Administrator Whittaker asked about the difference in the woods.
Hunter said the pine would work easier and take the wood stain better.
Oak is more expensive and harder to work with.
Haugen asked which he recommended?
Hunter said the pine takes the stain better, and the grain shows better in
oak.
Watten questioned
up better against
Counc i 1 asked
whether a "high contrast" color
the present paneling? .
Hunter to bring stained samples
or stain wouldn't show
to a future meeting.
CONSENT AGENDA
Gagne moved, Brancel seconded, to approve items A, B, and C on the Consent
Agenda:
A. The installation of two street lights in Sweetwater 4th Addition at
Near Mountain, one at the south end of Sweetwater Curve, and one on
the east end of Sweetwater Court or at the intersection of Sweetwater
Court and Sweetwater Curve;
B. Payment Voucher #1 for Freeman Park Ballfield Fences to Finley Bros.
Enterprises, 5801 Baker Road, Minnetonka, MN, 55345, in the amount of
$41,415.06;
C. Payment Voucher #2 for 1989 Street Improvements - Project 89-1 - to
Hardrives, Inc., 7200 Hemlock Lane North, Maple Grove, MN 55369, in
the amount of $30,401.29.
Motion carried - 5/0.
PARK COMMISSION REPORT
Park Commissioner Christensen, filling in for Lindstrom who was ill, gave
a report itemizing the 1989 accomplishment of the City in Shorewood Parks.
Mayor Haugen expressed the Council's gratitude to the Park Commission for
a job well done, and requested that the report given by Christensen be
published in the next newsletter.
SHOREWOOD "HIKING AND BIKING TRAIL" - A WORD OF CAUTION TO WINTER USERS
Mayor Haugen reminded the people using the trail that it is open to both
people on foot and snowmobiles, and asked them all to look out for each
other to keep the trail safe for everyone.
PLANNING COMMISSION REPORT
Stover will report on individual items as they appear on the agenda.
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COUNCIL MINUTES
MONDAY, DECEMBER 4, 1989
Page three
SIMPLE SUBDIVISION AND LOT WIDTH VARIANCE
Phyllis Lovrein - 27095 Edgewood Road
Attorney Frank Kelly was present to represent Ms. Lovrein.
Planner Nielsen explained to the Council that, due to the objections of
Dana and Charlotte Marcelius, the neighbors to the east of the Lovrein
property, a revised subdivision sketch had been submitted. This plan
would move the north entrance of the proposed road 17' to the west and
continue the road south until it passes beyond the location of the
Marcelius' home, 20715 Edgewood Road, on the east. It would then taper
back to the property line.. This moves the road away
from the home at 27015 Edgewood, and leaves more room for landscaping
and allows for possible future expansion of the home. Nielsen said
this will add two additional conditions to the 9 requested in the
Planning Commission Report of November 1, 1989.
Haugen asked where the other end of the road would come out?
Nielsen said it would swing east and connect to Oak Ridge Estates, then
loop back out on either Edgewood Road or Grant Lorenz Road.
Stover said the Planning Commission had pointed out that if the whole
parcel was platted now, a variance would not be necessary.
Gagne asked what would happen to the parcel created by the road change?
Nielsen said it will be landscaped.
The Council asked who would maintain the parcel?
Nielsen said there are two choices; it can be owned and maintained by
an Association, or it can be combined with one lot and maintained by that
owner.
Stover discussed altering the Subdivision Ordinance to handle future
situations like this. Planner Nielsen said it would be looked into.
Gagne expressed concern over maintenance problems.
Attorney Kelly pointed out that the property owner's association would
also own the wetlands.
Gagne moved, Watten seconded, to instruct the City Attorney to draw
Findings of Fact approving the simple subdivision and lot width variance
for Phyllis Lovrein, 27095 Edgewood Road, contingent upon:
1. the nine conditions listed in the Planner's Report of November 1, 1989;
2. that the parcel of land on the east side of the revised road,
approximately 17' wide on the north and tapering down to nothing on
the south, be legally incorporated into the balance of the 11.7 acre
piece;
3. that when the street is platted and built, every effort be made
to save the stand of large evergreens; and
4. that a convenant be placed on the parcel being added to the remainder
of the 11.7 acres so that it could not be separated from the main
parcel except to a duly recorded "homeowners associationll.
Motion carried - 5/0.
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COUNCIL MINUTES
MONDAY, DECEMBER 4, 1989
Page four
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FENCE HEIGHT VARIANCE
Robert Whelan-5910 Cathcart Drive
Mr. and Mrs. Whelan were present. Mrs. Whelan said they have resided
in Shorewood for 24 years. In the summer of 1988 she called the
City of Shorewood and explained in detail that they were going to
replace a section of existing fence, 6' in height, that needed repair.
She was told no permit was needed. She said redoing this portion
of the fence was a major expense on their part. After the fence
had been up a couple months, Joe Pazandak, City Building Inspector,
stopped by and asked to see the permit. The same day her husband
took off work and went ill City Hall where he was told by Building
Official Nielsen that a variance was needed. She said they complied,
submitted the request, and went through the public hearing where they
were the only two present. They consulted Attorney Froberg who said
it was probably grand fathered in, and there shouldn't be a problem.
The fence was built due to neighborhood disputes and has allowed
neighbors to live in peace. In 22 years no complaints have been
entered, it doesn't obstruct vision, it is aesthetically pleasing.
They asked for approval.
Stover reported that the Planning Commission is going to finish their
thoughts on the Fence Ordinance tomorrow evening. She said at this
point all the Commission has been discussing is how far toward the
front yard a fence is allowed to go, and how high a fence at a location
that would be parallel to the front street could be.
~ The Planning Commission recommended denial, based upon the current
Ordinance, which does not allow 6' fences beyond the middle of the
house. They also recommended removal of the fence but set the date
for May in case there are any changes in the ordinance.
Stover said the problem is the wording - replace - repair - etc.
The Commission did not look at this part of the ordinance. She would
like to see the Planning Commission look at the ordinance again
the same way they did the first time - what do you have a fence for?
How many purposes can fences possibly have? what are all the bad
things fences can possibly do? She feels the ordinance presently
conflicts with itself.
Gagne moved, Brancel seconded, to direct the Attorney to draw Findings
of Fact for approval of the fence height variance for Robert Whelan,
5910 Cathcart Drive.
Gagne's reason for recommending approval is the fence has been there
22 years, no one has objected to it, and it is aesthetically pleasing.
Brancel agreed.
Planner Nielsen, upon being asked, said the Council waived the survey
requirement at an earlier date.
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Watten said sometimes you have to look at the "spirit" of the ordinance-
this is not a new community.
Motion carried - 5/0.
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COUNCIL MINUTES
MONDAY, DECEMBER 4, 1989
Page five
. CONTRACT WITH CITY OF CHANHASSEN - ANIMAL CONTROL
This item was deferred until the next meeting.
AMENDMENT TO WATER AND SEWER ORDINANCE
BILLING CYCLE
ORDINANCE NO. 219
Administrator Whittaker informed the Council that the City is trying
to accomplish a billing code with uniform billing and due dates.
By moving the due date up to a 20 day period, it will facilitate
cash flow into the utility funds and allow more time to prepare for
the new billing - applying penalties - updating accounts - adding
new accounts - entering meter readings - etc. It will also allow
residents to plan their payment schedules.
Stover and Watten felt that 30 days was more acceptable that 20 days.
Resident Bob Rascop spoke in favor of a 30 day period.
Council requested that the bills be sent out by the 1st of the month
in January, April, July, and October.
Gagne moved, Brancel seconded, to adopt Ordinance 219 - "An Ordinance
Amending Chapters 903 and 904 of the Shorewood city Code Relating to
Water Use and Service and the Sewer Code". Motion carried by roll
call vote - 3 ayes - 2 nays - Watten and Stover.
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MATTERS FROM THE FLOOR
None.
STAFF REPORTS
ATTORNEY'S REPORT
Chanhassen's Levy for Sewer Assessment to C~tbcartPark Property
Attorney Froberg referred to the levy by the City of Chanhassen
for a sewer assessment against the City of Shorewood for the sewer
line that the City of Chanhassen has built down Church Road adjacent
to Cathcart Park. He had informed the Council that the City had
access to a sewer stub on West 62nd Street, therefore, no special
benefit would be derived. An objection had been filed. He contacted
the City Attorney in Chanhassen, as directed by the Council. No
response had been received, so today he talked to the Assistant
City Attorney of Chanhassen who said they have not yet considered
the issue. Froberg would like to file an appeal before Wednesday's
deadline. The issue can still be discussed with the City of Chanhassen.
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Watten moved, Stover seconded, to direct Attorney Froberg to file
an appeal regarding the assessments for sanitary sewer levied by
the City of Chanhassen upon the City of Shorewood - Improvement
Project 87-5. Motion carried - 5/0.
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COUNCIL MINUTES
MONDAY, DECEMBER 4, 1989
Page six
ENGINEER'S REPORT
Testing and Treatment - S.E. Area Water System
City Engineer Norton and Bob Polston from Munitech were present to
discuss the iron problem in the water.
Norton explained that the water comes from the Jordon aquifer,
which has a high iron content which gives the water color. He
said basically, most of the homes in the S.E. area have water softeners,
with iron removal ability, provided either by the developer or
the homeowner. He also said many other cities have experienced
the same problem that Shorewood is having. Burnsville identified
the locations with problems, hoping to find a pattern, but no pattern
emerged. Some cities have chosen to treat the water, some have
not.
Polston and Norton explained different treatments to the Council _
addition of polYPhosphate solution - different water softener attachments
and treatments - flushing the lines - how the water tower works - etc.
Both Norton and Polston feel that the only way to solve the problem
permanently would be an iron removal or treatment plant. Norton
some cities have a softening plant, some have an iron removal plant,
and some have both.
Polston said the water is perfectly safe for consumption but aesthetically
there will be an occasional problem.
Engineer Norton will present cost estimates for feasibility s~udies on
a softening plant and an iron removal plant, at the January 8 meeting.
The City Council can then study the proposals and decide if a feasibility
study should be ordered.
PLANNER'S REPORT
Status of S.E. Area Traffic Plans
County
Planner Nielsen told the Council what had been accomplished regarding
their request to look at possible ways to discourage non-local
through traffic along the Old Market Road/Covington Road alignment.
1. The City Staff met to consider the problem
2. They have also met with the City of Minnetonka
their plans are for the area south and east of
3. And met with Hennepin County to see what their
Crosstown over to 494.
City of Minnetonka, Hennepin
to see what
there,
plans are from
4It Several improvements were also discussed for the S.E. area:
Development of the trail system running from Silverwood Park
to Highway 7. This would allow residents to get to the park
without going on or near the collector street.
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COUNCIL MINUTES
MONDAY, DECEMBER 4, 1989
Page seven
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STAFF REPORTS - Continued
PLANNER'S REPORT - Continued
Status of SeE. Area Traffic Plans - continued
As part of any future upgrading of the collector alignment,
possible installation of sidewalks. Sidewalks may be eligible
for State Aid Funds.
In terms of the alignment itself, they discussed crosswalks
in at least 2 locations, one on the westerly end of the park,
in the vicinity of Covington Road and Old Market Road - another
at Sweetwater Curve and Covington, a 4 way intersection that
would probably require stop signs as well.
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Other stop sign locations proposed were the intersection
and service road on Old Market Road, and the possibility
of realigning Vine Hill Road and Covington Road - changing
from a "T" intersection, curving Vine Hill Road coming from
the south into a curve that would flow around the corner
into Covington Road, then bring Vine Hill Road from the north
into that curve, and making it a three-way stop. T'ing
Covington into Vine Hill Road was also discussed, but trying
to make a three way stop that way would cause problems, people
would slide in the winter.
Posting a 30mph speed limit
Staff also asked the City of Minnetonka what their plans are
for the southerly end where Vine Hill Road ties into 101, and
ultimately continues to the east to Crosstown. Minnetonka's
City Manager and Planner were present, their City Engineer was
unable to attend. They are not fully aware of what is planned,
but will check into it.
Hennepin County provided Staff with a plan on how Crosstown will
tie into 101. Planner Nielsen presented the plan and explained
it in detail to the Council.
Nielsen said Staff still has to meet with MnDOT, who has jurisdiction
over 101. They are hoping to get some traffic counts from them.
Engineer Norton has been in contact with Met Council about getting
some traffic counts for traffic that would be coming along Highway 7
with plans to go south on 101.
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Shorewood will have to work with the cities of Minnetonka and
Eden prairie to see what can be accomplished.
Nielsen said as far as he knows there are no plans to update
101. Staff will pursue this further for additional information.
Haugen discussed the berm she had proposed in the area where
Town Line Road meets Vine Hill Road on the south.
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COUNCIL MINUTES
MONDAY, DECEMBER 4, 1989
Page eight
. STAFF REPORTS - Continued
PLANNER'S REPORT - Continued
Status of S.E. Area Traffic Plans - Continued
Administrator Whittaker said there are a couple of things that
have to be considered:
- What is the actual amount of traffic on Highway 7 that chooses
to go down 101 toward Crosstown now?
- Old Market Road was designed to be the collector because Vine
Hill Road wasn't capable of carrying the traffic.
Gagne said he agreed with everything until the Crosstown issue
surfaced, and he needs to know more about what's going to happen
before he makes a decision on the Vine Hill Road/Covington Road
Intersection.
Nielsen said a lot depends on Minnetonka's decisio~ on what they
are willing to do on the south end of Vine Hill Road and 101.
Brancel expressed concern over the safety of crosswalks.
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ENGINEER'S REPORT - Continued
MnDOT Plans for Christmas Lake Road and Vine Hill Road Intersections
with Highway 7 and Frontage Roads
Engineer Norton showed the latest
the Vine Hill Road Intersection.
Liquor, Burger King, and Arnolds,
properties.
and final MnDOT proposal for
The proposal eliminates Shorewood
three of Shorewood's commercial
Craig Robinson told Norton that the updating of the frontage
roads are not in the 10 year plan for MnDOT, they do appear in
the 20 year plan. He said they schedule minor jobs like that
at the same time they do major ones, like doing Highway 7.
Robinson did say a lot of communities apply for assistance with a
problem under "Special Agreement Funds". MnDOT would participate
for ~ the cost with a local match up to a maximum of $250,000,
and would work with the City, but it would have to be taken on
as a local project.
Gagne questioned what good it would do to go to Vine Hill Road
with an updated service road when it is so narrow in Minnetonka.
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Haugen questioned how close Vine Hill Intersection would be to
the residential area. Nielsen said it would not infringe on
the residential area, but it is possible that a retaining wall
might be required due to the height difference. He also said
that of the three plans presented, this one has the smallest
loops and least impact on the residential area.
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COUNCIL MINUTES
MONDAY, DECEMBER 4, 1989
J:lage nine
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STAFF REPORTS - Continued
ENGINEER'S REPORT - Continued
MnDOT Plans for Christmas Lake Road and Vine Hill Road Intersections
with Highway 7 and Frontage Roads - continued
Stover asked who would buy the commercial properties? Norton
said it was his understanding that MnDOT would purchase them.
Norton said both intersections are scheduled to be done in 1992.
Stover asked who owns the service road? Norton said MnDOT.
Norton said the Christmas Lake Intersection plan will be re-drawn
for the 4th time with the intersection moved over to line up
with Christmas Lake Road. He had hoped to have the plan tonight
but apparently its not finished. He said the intersection will
have left and right turn lanes, and left turn arrows at the signals.
~esolution Accepting Improvements RESOLUTION NO. 101-89
in Sweetwater-at NeaL Mountain 3rd Addn.
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Gagne moved, Stover seconded, to adopt, Resolution 101-89 - "A
Resolution Accepting Street Improvements in the Plat of Sweetwater
at Near Mountain Third Addition". Motion carried - 5/0.
Resolution Accepting Improvements
in McKinley Place - at Near
Mountain 4th Addition
RESOLUTION NO. 102-89
Stover moved, Brancel seconded, to -adopt ~esolution 102-89 -
"A Resolution Accepting Street Improvements in the Plat of McKinley
Place at Near Mountain Fourth Addition". Motion carried - 5/0.
Resolution Accepting Improvements
in McKinley Place - at Near
Mountain 5th Addition
RESOLUTION NO. 103-89
Brancel moved, Watten seconded, to adopt Resolution 103-89 -
"A Resolution Accepting Street Improvements in the Plat of McKinley
Place at Near Mountain Fifth Addition". Motion carried - 5/0.
ADMINISTRATOR'S REPORT
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January Council Meetings
Monday, January 8, 1989... .... .... .Regular Council Meeting
Monday, January 22, 1989..... .... ..Regular Council Meeting
Monday, January 2g, 1989...... ... ..Study Session
OSM Contract/Fees - 1990
Administrator Whittaker presented Council with the Engineer's
new fee schedule and explained that the contract runs continuously
unless either party gives 30 days notice to the other party.
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COUNCIL MINUTES
MONDAY, NOVMEBER 4, 1989
Page ten
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STAFF REPORTS - Continued
ADMINISTATOR'S REPORT - Continued
OSM Contract/Fees - 1990 - continued
Engineer Norton said there is an increase of approximately 5%.
Mayor Haugen thanked Norton for the information and said the
contract will be discussed at the first meeting in January, 1990.
Gagne asked how the Council knows that the Engineering fees are
in line? He asked if any proposals had been received to use
as comparison?
Watten said he thought the fees were in line.
Brancel would like some proposals for comparison purposes.
Gagne pointed out that the Park Commission does not care to work
with OSM. He said the Council could direct them to do so anyway
but felt it would cause problems.
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Watten felt there are few firms that have the expertise of OSM.
He thought putting out RFP's would be a problem unless explicit
directives were given.
Administrator Whittaker said the City has received several "Park
Planner/Landscape Architect" proposals. He also said changing
Engineers is simple, but a 30 year history is hard to put a value
on. If you have problems with a particular fee, discuss that with
the Engineer rather than changing firms.
Watten agreed that continuity is worth a lot.
Whittaker said if Council is going to consider other firms, they
should consider fees, qualifications, experience, etc.
Haugen said if the problem is primarily due to Park Commission
problems, the Council should discuss and examine the proposals
received for a Park Planner/Landscape Architect. Haugen did
not recall any previous problems with OSM.
Stover said the Finance Committee asked for comparison figures
regarding engineering fees at one time, and they turned out to
be in line with everyone else.
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Gagne said the reason he brought up the Park Commission dissatisfaction
is because, as Council Liaison to the Park Commission, he would
not be doing them justice if he did not express their concerns.
He said if the problem can be settled by discussing a particular
issue, let's discuss that issue.
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COUNCIL MINUTES
MONDAY, DECEMBER 4,1989
Page 11
~ STAFF REPORTS - Continued
ADMINISTRATOR'S REPORT
OSM Contract/Fees - 1990 - continued
Administrator Whittaker said he personally finds it very difficult,
not only because of feedback from the Park Commission, to believe
that there is currently an $8500 bill, without the November
inspection costs, for the Freeman Park fences, when we had an
estimate for plans, specs, and supervision from Geroge Haun,
although he is uncertified, for $1200 to do the job. He said
the fence cost was $43,595. and questioned the percentage. He
said it had been discussed by the Park Commission and the Council
and he feels the Engineer should be given an opportunity to give
an explanation.
Gagne asked that Norton explain why the plans and specs done
by Haun ended up with the OSM stamp on them.
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Engineer Norton said he thinks OSM was asked to use those drawings
and specs. He said they certainly didn't need them. He prepared
plans and specs for the Babe Ruth Baseball field 11 years ago.
He said he has all the necessary experience, design criteria,
and specifications to put together plans and specs himself.
He said the City wanted to use Haun and thats their perogative,
and he'd be happy to use him as an additional consultant. He
said the two pages of specs received from Haun probably came
from the City of St. Louis Park and were no different than what
he prepared 11 years ago. He mentioned the duplication of effort.
He does not feel the bill is out of line.
Gagne said he felt the percentage was high, at around 20%, and
asked if there wasn't a flat fee charged by OSM on a project?
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Norton said no, in the contract anything below $100,000 is "time
and material". He said the percentage was less because the warning
track, at $11,000, was included, making the total $54,594.80,
at 15.5%. On the curve ,the contract-strictly for design would
be 10.5% to 11%, and the surveying, construction staking, and
inspection would be again that much, so from 15% - 20% is not
unreasonable for a small job.
Stover questioned the duplication on the plan.
Whittaker said Norton had Haun's plans and specs. Council authorized
Norton to do plans and specs because they felt certification
was important. He said the contention is that because Norton
received fairly complete plans and specs, it should have made
less work for OSM, resulting in a savings to the City, and its
possible that when Norton's response is received, it will show
it did so.
Park Commissioner Christensen, after listening to the comments,
said there are three issues he'd like to bring up:
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COUNCIL MINUTES
MONDAY. DECEMBER 4. 1989
Page twelve
STAFF REPORTS - Continued
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ADMINISTRATOR'S REPORT - CONTINUED
OSM Contract/Fees - continued
It's true the Park Commission has lost confidence in the Engineer.
A motion was made by the Park Commission to the Council recommending
that the City Engineer no longer be used for work in the parks.
Seven RFP's have been received on Park Planner/ Landscape Architects
and these firms are being evaluated.
Secondly, relating to "old" news relating to grading, sodding,
finishing, etc. He would like to state that he feels the City
Administrator, Public Works Director, Engineer Norton, and Asst. Clerk
Niccum did a wonderful job of resolving the e~isting problems to
everyone's satisfaction.
.
The third issue is the Engineer's costs relating to the Freeman
Park ballfield fencing. In his view the cost is excessive.
He said the person they had been working with, George Haun, prepared
the material. He didn't feel it was important where the material
came from. He said the Commission was satisfied with them.
It was requested, and rightfully so, that these materials be
reviewed by a registered engineering firm, and they were. He
said the review, whatever the process involved in terms of analysis,
took the form of using the materials that were given to the firm,
stamping them with their stamp, and returning them with a bill
for approximately $5700. Christensen said he felt this was totally
excessive, and exacerbated by additional bills for inspection
service,surveying services, other services, that were originally
covered for $1200.
Norton said he was hurt by the fact that the Park Commission
has lost confidence. He tries to do as good a job as he can.
He questioned whether $1200 would cover this. He said Haun prepared
no plans, no specs, did no construction staking, and a minimum
amount of inspection, and still got 2/3-3/4 of the $1200. He
also said because Haun is not registered, it has an impact on
insurance and City liability.
Norton said he would like the opportunity to reply in detail
to the bill.
The Council asked him to do so by the 2nd meeting in January,
1990. Norton also suggested that they hold his bill until that
time.
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Watten suggested getting cost estimates before jobs are done.
Haugen asked Norton if the City did the labor, did it make a
difference?
Norton said it would depend on the project.
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COUNCIL MINUTES_
MONDAY, DECEMBER 4, 1989
Page thirteen
STAFF REPORTS - Continued
ADMINISTRATOR'S REPORT
Transfer Vacation to Next Year for SandraKennelly/Sick Leave
January 12-February 20, 1990
Stover moved, Gagne seconded, to approve the transfer of remaining
vacation time for Sandra Kennelly's from 1989 to 1990 (3 days), to use
January 12 - February 20, 1990. Motion carried - 5/0.
Cigarette Machines - Ban or License
Mayor Haugen said she has talked to various vendors. She thinks
the law will be challenged, she suggest waiting to see what happens.
Attorney Froberg said if the State ends up regulating the entire
field, the City will not have to pass Ordinances.
Council decided to wait a while before they act. They said to
go ahead and send out the applications for 1990 licenses.
Tuition Reimbursement
Whittaker recommended that employees with more than one year
of service be reimbursed for registration costs when they pay
them, with the stipulation that they will refund that payment
if they do not complete the class satisfactorily. He said the
current policy can be a burden on some employees.
The Council discussed various methods of handling this.
Gagne>moved~ Brancel seconded, to leave the City policy on
tuition reimbursement as it is..this requires an employee to
complete a class before being reimbursed. Motion carried -
3 ayes - 2 nays - Watten and Stover
Employ Springsted for TIF and Special Taxing District Guideline
Gagne moved, Stover seconded, to authorize Administrator
Whittaker to hire Springsted.l) Inc. as a consultant to advise
the City on the limitations and requirements for Tax Increment
Financing and Special Taxing Districts, as well as asking for
other funding suggestions. Motion carried - 5/0.
Comparable Worth Plan and Pay Plan
Council will discuss these issues in an executive session.
Hennepin County Composting Plans
The decision was. postponed - Whittaker will advise the Council
once th~ .County Board ac.ts on it.
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COUNCIL MINUTES
MONDAY, DECEMBER 4, 1989
Page 14
RINK ATTENDANT - RAISE AND MILEAGE
Todd Latterner will be helping Sue this year, as Martey Jakel did
in the past. Because his duties will be heavier, she is asking for
approval of $6 an hour and mileage for him.
Watten moved, Stover seconded, to authorize a wage of $6.00/hr plus
mileage for Todd Latterner, head rink attendant. Motion carried - 5/0.
MANOR PARK - ELECTRICAL AND TELEPHONE HOOKUPS
Council asked that these be explored further, to see if the cost
can be brought down.
COUNCIL REPORTS
None
MAYOR'S REPORT
LMCD Meeting
Mayor Haugen and Bob Rascop reported on the meeting. They discussed
the Water Patrol, and how the Sheriff's Department's cooperation
is important to control the lake. One of the prime concerns is that
they need more boats and men on the lake for control and education.
Rascop said the Water Patrol is the largest single expense - $400,000 to
$600,000 yearly - paid by Hennepin County.
ADJOURNMENT
Gagne moved, Stover seconded, to adjourn the Regular Council meeting
at 12:07 AM on Tuesday, December 5, 1989, to enter into an executive
session. Motion carried - 5/0.
The City Council reconvened at 1:11 AM after the executive session.
Stover moved, Watten seconded, to authorize Administrator Whittaker
to make an offer to AFSCME Local 224 as proposed in his November 30, 1989
memo. Motion carried - 5/0.
Brancel moved, Gagne seconded, to adjourn the Regular City Council
meeting at 1:13 PM. Motion carried - 5/0.
RESPECTFULLY SUBMITTED,
SUSAN A. NICCUM
ASSISTANT CLERK
LAURENCE E. WHITTAKER
CITY ADMINISTRATOR/CLERK
CHECK NO.
CHECK APPROVAL LISTING FOR DECEMBER 4, 1989 COUNCIL MEETING
TO w'HOM ISSUED
PURPOSE
AMOUNT
.<:CKS ISSUED
3300 (G)
3301 (G)
3302 (1)
3303 (L)
3304 (1)
3305 (1)
3306 (L)
3307 (1)
3308 (L)
3309 (L)
3310 (L)
3311 (L)
3312 (1)
3313 (L)
3314 (L)
3315 (L)
3316 (L)
3317 (L)
3318 (L)
3319 (L)
3320 (G)
3321 (G)
3322 (G)
t23 (G)
)4 (G)
25 (G)
3326 (1)
3327
3328 (G)
3329 (G)
3330 (G)
3331 (G)
3332 (G)
3333 (G)
3334 (G)
3335 (G)
3336 (G)
3337 (L)
3338 (L)
3339 (1)
3340 (1)
3341 (L)
3342 (L)
3343 (L)
3344 (L)
3345 (L)
SINCE NOVEMBER 14, 1989
US POSTMASTER POSTAGE FOR PARK QUESTIONNAIRE $
MINNESOTA TITLE REIMBURSEMENT FOR OVERPAYMENT
ALL-AMERICAN BOTTLING CORP. POP PURCa~SES
BELLBOY CORPO~~TION LIQUOR PURCF~~SES
BOYD HOUSER CANDY & TOBACCO CIG PURC~~SES A~~ SUPPLIES
COCA-COL~ BOTTLING CO. POP PURCHASES
DAY DISTRIBUTING COMPANY BEER, POP,AND HISC. PURCH.ASES
EAST SIDE BEVERAGE CO. BEER AND MISC. PURCHASES
FRANCK'S TRUCKING LIQUOR AND WINE PURCHASES
GRIGGS, COOPER AND COMPANY LIQUOR, WINE AND MISC. PURCHASES
HONEYWELL PROTECTION SERVo QUARTERLY SEC. SYSTEM CHARGE
JOHNSON BROTHERS LIQUOR CO. LIQUOR AND WINE PURCHASES
MARK VII DISTRIBUTORS, INC. BEER AND MISC. PURCHASES
NORTH STAR ICE MISC. PURCF~SES
PEPSI-COLA COMPANY POP PURCHASES
ED PHILLIPS A~~ SONS LIQUOR AND WINE PURCHASES
POGREBA DISTRIBUTING, INC. BEER AND MISC. PURCF~SES
QUALITY WINE AND SPIRITS CO. LIQUOR AND WINE PURCHASES
THORPE DISTRIBUTING CO. BEER PURCHASES
WASTE MANAGEMENT-SAVAGE WASTE REMOVAL
GROUP HEALTH, INC. EMPLOYEE HEALTH INSURANCE-11/89
MEDCENTERS HEALTH CARE, INC. EMPLOYEE HEALTH INSURANCE-11/89
PHYSICIAN HEALTH PLAN OF MN EMPLOYEE HEALTH INSURANCE-11/89
COMMERCIAL LIFE INSU~~~CE CO.EMPLOYEE LIFE INSURANCE-11/89
MINNESOTA MUTUAL LIFE EMPLOYEE ACCIDENT AND SICKNESS-11/89
PUB. EMP. RETIREMENT ASSOC. EMPLOYEE PREMIUMS FOR NOV/DEC 1989
COMMISSIONER OF REVENUE OCTOBER SALES TAX - 1989
VOID
GOVERNMENT TRAINING SERVo
FREDRICKSON & BYRON, P.A.
PUB. EMP. RETIREMENT ASSOC.
CHILD SUPPORT ENFORCEMENT
CITY COUNTY CREDIT UNION
ICMA RETIREMENT TRUST
THE BANK EXCELSIOR
COMMISSIONER OF REVENUE
HENNEPIN COUNTY TREASURER
BELLBOY CORPORATION
GRIGGS, COOPER AND COMPANY
JOHNSON BROTHERS LIQUOR CO.
MINNEGASCO, INC.
MINNESOTA BAR SUPPLY
MN DEPT OF PUBIC SAFETY
NORTHERN STATES POWER CO.
PAUSTIS AND SONS
ED PHILLIPS AND SONS
(CONTINUED ON NEXT PAGE)
.
REGISTRATION-FALL BUILDING CODE SEM.
VARIANCE FEE REFUND-P. THULIN
PERA PAYROLL DEDUCTIONS
PAYROLL DEDUCTIONS
PAYROLL DEDUCTIONS
PAYROLL DEDUCTIONS
FEDERAL, FICA, MEDICARE DEDUCTIONS
STATE T~~ WITHHELD
CITY OF SHOREWOOD MAPS
LIQUOR PURCHASES
LIQUOR/WINE/MISC. PURCHASES
LIQUOR AND WINE PURCHASES
UTILITIES
MISC. PURCF~SES AND SUPPLIES
BUYER CARD FOR LIQUOR AND WINE
UTILITIES
WINE PURCHASES
LIQUOR AND WINE PURCHASES
-1-
55.44
7.00
34.00
2,372.01
1,569.49
305.73
3,736.80
6,459.20
324.60
6,469.00
75.00
4,411.20
6,823.05
231. 96
335.45
3,104.11
1,895.75
1,265.85
9,149.20
58.00
254.70
389.10
3,350.00
34.20
108.00
36.00
7,970.51
35.00
75.00
1,481.78
165.00
37.00
468.08
4,871.05
825.35
40.00
3,417.51
3,348.17
2,662.76
41. 08
276.55
12.00
185.14
155.45
1,023.70
CHECK APPROVAL LISTING FOR DECEMBER 4, 1989 COUNCIL MEETING
CHECK NO. TO ~~OM ISSUED PURPOSE
. CHECKS ISSUED SIN~ NOVEMBER 4, 1989 CONTINUED
3346 (1)
3347 (1)
3348 (1)
3349 (1)
3350 (1)
3351 (1)
3352 (1)
3353 (L)
3354 (L)
3355 (L)
3356 (L)
3357 (L)
.
.
POGREBA DISTRIBUTING, INC.
QUALITY WINE .~~D SPIRITS CO.
WASTE ~~NAGEMENT-SAVAGE
wLEKLY NEWS, INC.
BELLBOY CORPORATION
FLAHERTY'S ~~PY T~~ CO.
GRIGGS, COOPER AND COMP Ai~Y
JOHNSON BROTHERS LIQUOR CO.
MINNESOTA VICTORIA OIL CO.
POGREBA DISTRIBUTING, INC.
QUALITY WINE AND SPIRITS CO.
US WEST COMMUNICATIONS
I
,
I
i
~
ApP!'OVRd IJ"i,l
fit ' - '.' '.
011 ~ ,'" P~;1.7'''' pr',l
,\,fI.., ..'~ '.o~! d !...'t~.
/,
;-'- ,/
J - --.y-
1 ~ --.._-
/--_ . _. - - .9- -.-..----
r.___ ~
. DJ "'S
BEER AND MISC. PURCHASES
WINE PURC}L~SES
WASTE REMOVAL
ADVERTISING
LIQUOR PURCHASES
MISC. PURCHASES
LIQUOR/WINE/MISC. PURCHASRS
WINE PURCHASES
UTILITIES
BEER AND MISC. PURCHASES
WINE PURCHASES
UTILITIES
TOTAL GENERAL
TOTAL LIQUOR
TOTAL CHECKS ISSUED
-2-
AMOUNT
$
1,194.95
479.16
10.00
321. 00
2,696.73
45.60
5,067.97
159.31
91. 84
863.75
542.73
189.27
12,232.70
79,375.58
91,608.28
CHECK APPROVAL LISTING FOR DECEMBER 4, 1989 COUNCIL MEETING
CHFCK NO. TO WHOM ISSL~D
. CHECKS FOR COUNCIL APPROVAL
3358
3359
3360
3361
3362
3363
3364
'Pt) ~;~
J -...
~ 336~ b
3368
3369
3370
3371
3372
AT & T
ACRO MINNESOTA, INC.
AMERICAN PLANNING ASSOC.
EARL ffi~DRSON SIGN CO.
CHAPEL CONSL~TING
CP~A.S~A. PARTS SERVICE
COMMERCI~~ ASPHALT COMPANY
COMMERS CONDITIOI~D WATER
~urlhu~~~Al~ON~ WORLY
CROSSTOWN, OCS
HAROLD DIRCKS
ROLF E.A. ERICKSON
CITY OF EXCELSIOR
FEED-RITE CONTROLS, INC.
FROBERG & PENBERTHY, P.A.
3373
3374
3375
3376
. 3377
3378
3379
3380
FRONTIER ELECTRIC
GOVERNMENT TRAINING SERVo
JIM HATCH SALES
HENNEPIN COUNTY TREASURER
HENNEPIN COUNTY TREASURER
KAR PRODUCTS
LAND-DE-CON
LEAGUE OF MN CITIES
INSURANCE TRUST
LONG LAKE FORD TRACTOR
MANN MADE PRODUCTS
MATTHIA, ROEBKE AND EBERT
METRO SALE8 me.
METRO AREA MANAGEMENT ASSOC
METRO WASTE CONTROL COMM.
MINNEGASCO, INC.
RE MOONEY AND ASSOCIATES
MUNITECH, INC.
NAVARRE AMOCO
NAVARRE HARDWARE
NORTHERN STATES POWER CO.
NORTHERN STATES POWER CO.
ORR, SCHELEN, MAYERON
AND ASSOCIATES
3381
3382
3383
3384
3385
3386
3387
3388
3389
3390
3391
3392
3393
3394
.
3395
3396
3397
3398
JOSEPH PAZANDAK
PEPSI-COLA COMPANY
EH RENNER AND SONS
REYNOLD'S WELDING
(CONTINUED NEXT PAGE)
PURPOSE
UTILITIES
FIREPROOF FILE/SUPPLIES
RENEWAL-ZONING NEWS
STREET SIGNS AND POSTS
CONSULTING FEES AND MILEAGE
BATTERY-BACKHOE & MISC. FILTERS
5.4% MIX-STREETS
WATER COOLER RENTAL FEE
PRGNE REfAIR.g ANB MAnrr:mAlq~t;
COFFEE AND COFFEE CUPS
TAPING OF (2) COUNCIL MEETINGS
NOV/DEC ASSESSING FEE & SUPPLIES
3RD QUARTER WATER BILLING
DEMURRAGE CP~A.RGE
NOVEMBER LEGAL FEES
PROSECUTIONS 2,370.00
GENERAL 1,820.00
LITIGATIONS 540.00
RETAINER 250.00
FLAG LIGHT & EXIT LIGHT IN BASEMENT
MN MAYORS CONFERENCE-J. HAUGEN
(2) TOW CHAINS-PUBLIC WORKS
APPRAISAL FOLDERS-ASSESS. SUPPLIES
PRISONER EXPENSE FOR OCTOBER
MISC. NUTS AND BOLT-PUBLIC WORKS
SUGAR }~LE TREE/CITY HALL
INSURANCE-MULTI-PERIL, EXCESS
LIAB, AND ENDORSEMENTS 5-8
CHAIN SAW SUPPLIES
REPAIR SNOW PLOW AND 18 FT IRON
COMPUTER SERVICES FOR SEPT.
11AIN'f. CON'f~~CT 11/21/89 11/20/~O
MAMA LUNCH MEETING-~. WHITTAKER
SEWER SERVICE CHARGES FOR DEC.
UTILITIES
WATERFORD PUMPHOUSE PARTS
WATER AND SEWER CONTRACT FOR DEC.
TIRES-ROADSIDE CLEANUP
PARTS-PW/SUPPS-:CATHCART HOCKEY RINK
UTILITIES - STREET LIGHTS
UTILITIES
ENGINEERING FEES
GENERAL
SHOREWOOD OAKS
STREETS
SEWER PROJ.
DEVELOPMENTAL
ON-GOING
NOVEMBER MILEAGE
POP MACHINE RENT FOR DEC.
PUMP REPAIRS FOR WATERFORD
OXYGEN REFILL- PUBLIC WORKS
FOR OCTOBER
1,420.73
113.06
1,236.25
652.35
2,879.49
4,462.51
-3-
A.."10UNT
$
4.16
1,121.78
25.00
260.36
215.50
209.61
452.32
22.50
5it:-OO--
144.50
100.00
4,997.81
2,367.20
45.00
4,980.00
305.00
79.00
65.96
68.00
1,199.50
208.17
200.00
49,513.00
147.68
126.35
339.00
1,335.00 -
10.00
21,841.07
388.19
499.00
4,917 .00
10.00
41.59
1,515.84
1,884.23
10,764.39
47.38
10.00
1,093.96
9.55
CHECK APPROVAL LISTING FOR DECEMBER 4. 1989 COUNCIL iiEETIHG
CHECK NO. TO WdOM ISSuLD
.CHECKS FOR COUNCIL APPROVAL (CONTINUED)
PURPOSE
~J.1OUNT
3399
3400
3401
3402
3403
3404
3405
3406
3407
3408
3409
3410
3411
SMALL BUSINESS CLEANING CITY HALL JANITORIAL SERIVCES $ 275.00
SO LK MTKA PUBL SAFETY DEPT. DECEMBER POLICE CONTRACT 29,190.98
SPRINGSTED PUBL. FINANCE ADV.MISC EXPENSES-GO TEMP IMP BOND 1987A 79.60
STAR TRIBUNE PL~LIC HEARING ON BUDGET PUBLISHING 341.46
TOLL COMPANY SHOP SUPPLIES-PUBLIC WORKS 47.70
TO~~ PRINTING COPIER PAPER 27.60
lwIN CITY STRIPING STRIPING SMITHTOWN & LK LINDEN 1,750.00
US wLST CO}frlL~ICAITONS UTILITIES 583.26
WASTE MANAGEMENT SAVAGE WASTE REMOVAL 150.00
WATER PRODUCTS COMPANY METERS FOR RESALE 1,175.60
WAYZATA AUTO SERVICE, INC. CUTTING EDGE & MISC. FITTINGS 114.50
WITT FINANCIAL FINANCIAL SERVICES 62.56
WURST, PEARSON, LARSON, MISC. EXPENSES-GO IMP BOND 1989A 2,730.00
L~DERWOOD & MERTZ
.
.
- I, 33S.ou
SI:.f,OO
TOTAL CHECKS FOR APPROVAL
.M.q ,16." &4
-:--tJ IU.l'l, .~
~/'7.:s7. ~
J.;~ ~ ;~~ . it-
b?3<;, ~.II
TOTAL CHECK APPROVAL LIST
,.,,----->. .
.. --.---"-'-.-.'...
. .-- .--'''...,
I ApprovEd bu
t ShnrBwfwd'
i
I
-4-
CHECK APPROVAL LISTING FOR DECEMBER 4, 1989 COUNCIL MEETING
CHECK NO. TO WHOM ISSUED HOURS
. PAYROLL REGISTER FOR NOVEMBER 21, 1989 PAYROLL
203526
203527
203528 (G)
203529 (G)
203530 (G)
203531 (G)
203532 (G)
203533 (G)
203534 (G)
203535 (G)
203536 (G)
203537 (G)
203538 (G)
203539 (G)
203540 (G)
203541 (G)
203542 (G)
203543 (G)
203544 (G)
203545 (L)
203546 (L)
203547 (L)
.203548 (L)
203549 (L)
203550 (L)
203551 (L)
203552 (L)
203553 (L)
203554 (L)
203555 (L)
203556 (L)
.
"'~'-"~""-
VOID
VOID
LAURENCE wtiITTAKER
SANDRA KENNELLY
SUSAN NICCUM
ANNE LATTER
ALAN ROLEK
WENDY DAVIS
BRADLEY NIELSEN
PATRICIA HELGESEN
ANITA MACKEY
JOSPEH PAZANDAK
CHARLES DAVIS
DENNIS JOHNSON
DANIEL RANDALL
HOWARD STARK
RALPH WEHLE
DONALD ZDRAZ IL
JOSEPH PAZANDAK
RUSSELL MARRON
CHRISTOPHER SCHMID
JOHN THOMPSON
MICHAEL KOEBENSKY
BRIAN JAKEL
MARK KARSTEN
WILLIAM JOSEPHSON
SUSAN LATTERNER
DEAN YOUNG
SCOTT BENNYHOFF
SCOTT BARTLETT
MICHEAL FONTAINE
ADnr~'t~I:t.1 t
~h '" 6 ~",.l)" Gfl iJ~1
OJ fJf,.\Fr;,-l'{
~ .~f if! L, [:.J t
-______.._i~
...""~.........--.,--
--''''-~~::.=-''''-----'-'',
80 REG HOURS
80 REG HOURS
80 REG HOURS
80 REG HOURS
80 REG HOURS
80 REG HOURS
80 REG HOURS
64 REG HOURS
PLANNING MINUTES
80 REG HOURS
82 REG HOURS
80 REG HOURS 4 OT
80 REG HOURS
80 REG HOURS
80 REG HOURS
80 REG HOURS
80 REG HOURS
55.5 REG HOURS
80 REG HOURS
36 REG HOURS
22.5 REG HOURS
38 REG HOURS
39.5 REG HOURS
80 REG HOURS
36 REG HOURS
80 REG HOURS
20 REG HOURS
57.5 REG HOURS
21 REG HOURS
TOTAL GENERAL
TOTAL LIQUOR
TOTAL PAYROLL
-5-
AMOUNT
$ 905.54
756.67
526.84
505.40
904.31
542.97
892.19
574.27
98.55
796.68
417.91
716.10
683.57
574.45
539.95
938.25
677 .32
271.16
417.08
175.41
115.30
178.23
184.28
577 .54
160.77
551. 95
97.09
256.86
107.62
11,050.97
3,093.29
14,144.26