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050790 CC WS Min . . . CITY OF SHOREWOOD COUNCIL WORKSHOP MONDAY, MAY 7, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 PM MINUTES CALL TO ORDER Mayor Haugen called the workshop meeting to order at 7:30PM. ROLL CALL Present: Mayor Haugen, Councilmembers Stover, Brancel, Gagne and Watten; Attorney Froberg; Administrator Whittaker; Engineer Norton; Planner Nielsen; Public Works Director Zdrazil; and Assistant Clerk Niccum AGENDA REVIEW Watten moved, Gagne seconded, to approve the agenda with the following additions: l3C. Set date for joint Park Commission/Council meeting. l3D. Executive session to discuss litigation. Motion carried - 5/0. APPROVAL OF MINUTES None RESOLUTION NO. 37-90 RESOLUTION NO. 38-90 TURN - LANE STRIPING - TRUNJ.{ HIGHWAY 7 WEST OF TRUNJ.{ HIGHWAY 41 Larry McKenzie and Bud Dickson from MnDOT (Minnesota Department of Transportation) told the Council that MnDOT wants to stripe a middle lane for "turning only" on Highway 7 from T.H. 41 west to Church Road. The reason being that they have had numerous complaints, and over 50 accidents have occurred in this 1.5 mile stretch of highway. McKenzie said that this will reduce the more severe accidents, such as "head-ons". These lanes have been put into operation in the cities of Long Lake, Anoka, and Jordan. All these cities are satisfied with the results. Bud Dickson said 45% of the accidents should be prevented by putting in this lane, thats approximately $156,000 worth of accidents a year. The turn lane will be striped with solid "no passing" stripes. They want to try a 50 MPH speed limit. They feel if they can start early in orientating the local people, it will help it to suceed. The lane will also have signage indicating that it is a turn lane. Stover asked what happens when it snows. McKenzie said the salt clears it quickly, and the local people leave tracks that others can follow until the stripes are visible. -1- COUNCIL MINUTES COUNCIL STUDY SESSION MONDAY, MAY 7, 1990 Page two . TURN - LANE STRIPING - T.H. HIGHWAY 7 WEST OF T.H. 41 Stover also reminded MnDOT representatives that a lot of people that use Highway 7 come from other parts of the State. Haugen asked them what they do to inform the area of the change. Whittaker said he would like to see articles in the local newspapers. Watten asked why widening the "bottleneck" was never resolved. McKenzie said he didn't know, possibly right-of-way problems with the lake. McKenzie said the turn lane will actually be a benefit because it will separate the eastbond and westbond lanes by approximately 12'. He said that in 1995 MnDOT plans to upgrade Highway 7 all the way from St. Bonifacius to T.H. 41, this is a temporary procedure to take care of a present problem. Engineer Norton asked about the Shorewood Oaks turn lane because it did not appear on the map. McKenzie said it was taken from an older map that did not show the Shorewood Oaks turn lane, but this turn lane will be maintained. Norton also expressed concern over the entrance to Freeman Park, saying people have a tendency to swing off to the left when someone is turning into the park. The Council agreed. McKenzie said after the turn lane is put in, if problem areas show up, they will send out a maintenance crew to put in additional turn lanes. . Watten said if the l~ne is put in,it is important to reduce the speed 1 imi t and moni tor the" traffic. Dickson said it is important that the pol ice do monitor 'the area " or it won't work. Brancel asked if a tra.ffic count had been done. :} '~<{~~' Dickson safctiiyes: '.-;.c.i. .., 1989. . . . . .14,,4:96 1988... ...14,247 1987..... .13,418 '"e(_ \;', Engineer Norton asked when they would start. McKenzie said in June of 1990. Attorney Froberg reminded the Council that they proposed a Resolution at the March 12, 1990 Council meeting opposing the plan being presented at this time. . McKenz ie explained to the Counci 1 how they determine ",the speed 1 imi t. He also pointed out that one slow driver should slow down traffic. The Council asked questions about how the turn lane works with traffic coming from both ways. McKenzie explained at length. Gagne moved, Brancel seconded, to adopt Resolution No. 37-90 - "A Resolution rescinding action taken March 12, 1990" which objected to the two-way turn lane. Motion carried by roll call vote - 5/0. COUNCIL MINUTES COUNCIL STUDY SESSION MONDAY, MAY 7, 199.0 Page three . TURN-LANE STRIPING - HIGHWAY 7 WEST OF 41 - continued Gagne moved, Watten seconded, to adopt Resolution No. 38-90 - "A Resolution Approving Layout for 2-way Left Turn Lane for T.H. 7". Motion carried by roll call vote - 5/0. . . HIGHWAY 7 INTERSECTION PLANS Engineer Norton said MnDOT had made the changes requested by the City. Mark Benson of MnDOT said the changes are minor, such as a sidewalk easement, and are not noticeable on the revised plan. Bids will be let on both the Vine Hill Intersection and the Christmas Lake Intersection in August of 1992. The work will be done in the Spring of 1993. A Public hearing on the Vine Hill Road Intersection will be held at the Shorewood City Hall on Wednesday, June 20, 1990 from 5:00 to 8:00 PM. The hearing will be an "open house" hearing taking place over several hours so there shouldn't be too many people at one time. MnDOT will have several people present to answer questions, as well as maps, tape recorders, and comment cards. They will give an oral presentation at approximately 7:00 PM and would like to have a City representative present at that time to hear questions. No public speaking will be allowed. A legal notice will be put in the paper. If the City requests it, they will send a press release to the local newspapers. They will also hand- deliver notices to the people directly affected. Benson said the City of Excelsior gave them a mailing list. If the City of Shorewood wishes to do this, MnDOT will send notices to these people. Gagne said the people in Shady Hills are interested. He also suggested putting the hearing information in the City newsletter. Vine Hill Intersection Gagne asked if the intersection is now off private land? Benson said yes, it is about 30' away. Benson also said the trees will remain. Arnolds, Burger King, and the Shorewood Liquor Store building will be removed to make room for the intersection and new service roads. Watten asked MnDOT if they will relocate these businesses. Benson said they will do an appraisal and make an offer. They also have a complete relocation package if the business owners are interested. MnDOT would pay to move them under this package. Benson said if they would come straight across (in the direction of Video Update) as suggested by Haugen, it would create a really sharp curve on the west service road on the south side of Highway 7. Stover asked about the traffic flow. Benson said going straight through the intersection - twice as many cars go south as go north; twice as many cars go northeast as go northwest. Stover asked if cars had to make a wider turn if they came north and turned east? Benson said the cars enter the intersection at a perfect right angle. There will be a concrete median down the center when coming south on Vine Hill Road, and two lanes on each side. -3- COUNCIL MINUTES COUNCIL STUDY SESSION MONDAY, MAY 7, 1990 Page four ~ Vine Hill Road Intersection - continued Stover asked what would happen to the islands inside the service road loops? Benson said MnDOT had discussed making one a park and ride site. The other one would be wetland area. The service roads will now be at the same grade as the existing parking lots. He said the service road to the east of Arnolds will stay within the retaining wall of the building to the east of Arnolds. Stover asked if Niemala would be allowed to exit onto the service road if he wanted access to his property? Benson said yes, the access location area would have to be considered - medians are never broken for access purposes. Benson also mentioned the possibility of sidewalks across the highway and around the service roads. He said curb cuts could be made for bicycles and wheelchairs. He said they can build berms free for future sidewalks, but putting in sidewalks requires City participation. Nielsen asked if the billboard near the Shorewood Liquor Store would also have to come down? Benson said yes. Nielsen said the Rapid Oil Sign will come down in June of 1990 per Conditional Use Permit conditions. Gagne told Benson that Shorewood and Minnetonka intend to widen the service roads from the Old Market Road Intersection east to the Minnetonka High School. ~ Benson said Deephaven has approved this concept. Two houses on the east side of Vine Hill Road on the north side of Highway 7 will also have to be removed so the road can be widened. Stover asked if Deephaven had mentioned placing any signs on Old Excelsior Boulevard? Benson said not yet. Someone asked about drainage in the ditch on the north side of Highway 7. Engineer Norton said the majority of the drainage goes to the east. Benson said if there is a drainage problem, MnDOT will fix it. Engineer Norton asked about the type of curbing on the service roads. Benson said it will be barrier type curbing. He also said the City had the right to make the decision on whether or not to have stop signs on the south side of Highway 7 where the service roads come into the north/ sosuth crossroad. Gagne moved, Brancel seconded, to approve the concept plan of the Vine Hill Intersection presented by MnDOT. Motion carried - 5/0. Christmas Lake Road Intersection Benson presented a plan of the intersection drawn by the Engineer of the City of Greenwood. He said a new service road would be created going west and exiting onto Old Excelsior Boulevard. The road coming south from Old Excelsior Boulevard would be two lane going each way. There would be concrete islands down the center, with a break where you come out of the station. At this point you could either go directly across into the new service road, or turn left to enter Highway 7. ~ The Council was concerned over the fact that this plan takes land from Interstudy, instead of using the less desireable land to the west. Watten felt the intersection should be moved west into the area of the Crown Auto property. He asked MnDOT representatives to try to convince Greenwood to do this. -4- ~ ~ ~ COUNCIL MINUTES COUNCIL STUDY SESSION MONDAY, MAY 7, 1990 Page five Christmas Lake Intersection - continued Stover asked Benson if MnDOT has now, or ever, considered closing the Christmas Lake Intersection and using the Mill Street/Highway 7 inter- section? Benson said MnDOT has a 20 year plan to upgrade Highway 7 all the way from 101 to 41, and this could be a possible future project. Administrator Whittaker reminded the Council that they had approved the Shorewood side concept on March 12, 1990. It was mentioned that at that time the intersection was out of the Interstudy property. Stover moved, Watten seconded, to reconsider the March 12, 1990 vote giving approval to the concept plan. Watten said why take property that is so beautiful instead of swampland? Haugen said she has received many phone requests to fix the intersection. Motion failed - 2 ayes/3 nays. Benson said on the relocation of the service road, one rental house will have to come down, and two garages will require relocation. Norton asked for clarification - what happens if the property owner does not want to sell? MnDOT will handle condemnation. Haugen reiterated Watten's request to have MnDOT representatives barter with Greenwood regarding the Crown Auto Store location for the intersection. Watten made it very clear that he strongly disapproves of the J-barriers. He asked MnDOT to look for something more aesthetically pleasing. REPORT ON CHANNELIZATION ISLAND IN FRONT OF SHOREWOOD CENTER Zdrazil said he talked to Todd Sommons, a Minnesota Highway Supervisor. Simmons said the island belongs to the Shorewood Shopping Center. Norton said this is not our problem, MnDOT and Ryan Construction should get together and solve it. AUTHORIZE AN APPRAISAL OF WATERFORD III - BEFORE AND AFTER PUBLIC IMPROVEMENTS Attorney Froberg said this would mean getting the appraised valuation before the intersection and after the intersection is installed. He said an appraiser would use comparable sites to figure how much the developer benefits. Froberg said he reviewed the contract today with Robert Thistle. They would like to get a response from the developer. If he agrees with the City proposal, the $4000 appraisal may not be necessary. Stover moved, Watten seconded, to table this issue. Motion carried - 5/0. -5- COUNCIL MINUTES COUNCIL STUDY SESSION MONDAY, MAY 7, 1990 Page six . COST ESTIMATE TO UPDATE WATER PLAN Engineer Norton presented OSM's proposal for updating the Comprehensive Water Report. He said the proposal identifies the Scope of Work, Task Descriptions, and associated hours they estimate are required to do the work. Their estimate is $3,300. The update would be more directed toward updating the costs to install the remaining system and identifying the number of future connections to that system. Comparing the two numbers would provide the estimated assessment for the future user all of the remaining system was installed. They would also compare the several separate water systems as to why some areas experience more problems than others. They will investigate the raw water chemical makeup of each well and discuss methods of utilizing the better quality wells on a completed water system. They will not discuss treatment methods or costs. Gagne moved, Stover seconded for purposes of discussion, to approve the proposal from OSM for updating the Comprehensive Water Report, not to exceed $3,300. Haugen asked if softening or iron removal were included? Norton said no, they were specifically left out. Stover asked if the average price per household is included? Norton said yes. . Haugen asked the Council if the majority of people now want water, if they would reconsider their decision? Council said yes. Norton said they would figure the cost for putting in the remaining system, and the number of connections. When asked the timeline, Norton said he would have it by the second meeting in June. Norton said that tying the wells together would eliminate the "start/stop" problem at Amesbury. Gagne asked if raising the dwell pipe a foot would make any difference? Norton said no. Gagne asked if the City should go after the person that drilled the well? Norton said no. Norton said the iron content of the S.E. Area system is higher in iron content than the Amesbury Well. Stover asked what the disadvantage of hooking the wells together would be? Norton said cost. Norton said if the two systems were hooked together and the Amesbury Primary Well was used, the water would be better. Gagne said if the water crossed Highway 7, the church sprinkling system could be done. . Motion carried - 5/0. -6- COUNCIL MINUTES COUNCIL STUDY SESSION MONDAY, MAY 7, 1990 Page seven . REPORT ON RESTRIPING SKITHTOWN ROAD AND LAKE LINDEN DRIVE Public Works Director Zdrazil said the striping on Lake Linden Drive is not holding up. The people that did the work will redo it free of charge. He has not been pushing them due to the weather. CALENDAR FOR . MAY AND JUNE May 14........ ....Regular Council Meeting Meet at 6:30 May 21.. .... .... ..No meeting May 28........... .No Meeting (Holiday) June 4.......... ..Study Session (Discussion regarding joint Park Commission/Council meeting) June 11... ....... .Regular Council meeting June 18...........Joint Park Commission/Council meeting COOPERATIVE FINDING - FRONTAGE ROADS Stover moved, Watten seconded, to apply for cooperative funding available for the frontage roads. Motion carried - 5/0. . MILFOIL INSPECTIONS FOR CHRISTMAS LAKE The Chrismas Lake Association wants to know if the City will participate as they did last year. The cost last year was $632 for two inspections. Gagne moved, Brancel seconded, to participate in the same fashion the City did last year, and to reinstate the contract similar to last year's contract. Motion carried - 5/0. OPTION ON BISHOP PROPERTY AND PARAMETER FOR C.U.P. ON PUBLIC WORKS FACILITY Watten moved, Gagne seconded, to have Staff proceed with the Bishop negotiations. Motion carried - 5/0. CONTROLLING MEETING LENGTH Attorney Frobert said the Council can pass a Resolution adopting Roberts Rules of Order, or they can continue under their own rules. If they disagree with the decision of the Chair, they can put it to a vote. Shorewood has been flexible. There have not been many problems. Gagne moved, Stover seconded, to proceed as and to leave it to the Council's discretion. the City has done in the past, Motion carried - 5/0. STAFF REPORTS . En~ineer's Report None -7 - COUNCIL MINUTES COUNCIL STUDY SESSION MONDAY. MAY 7. 1990 Page eight STAFF REPORTS - continued . Administrator's Report League Conference The League Conference will be held June 12-15 in Duluth. Administrator Whittaker, and possibly Mayor Haugen, will be going. AMM Annual Meeting Haugen will attend. MCMA Conference Administrator Whittaker will attend. . Logo for Council Chambers Mr. Hunter is no longer interested in doing the logo. Freeman Park Field Irrigation Gagne felt input was needed from the Park Commission. Zdrazil said they can't water enough without irrigation. Norton said he supports irrigation. Gagne moved. Brancel seconded. to table irrigation until the Joint Council/Park Commission Meeting. Motion failed 2 ayes/3 nays. Watten moved. Stover seconded. to hav OSM give an estimate on preparing plans and specs. taking bids. etc. Motion carried - 3 ayes - 2 nays (Gagne and Brancel) Planner's Report Nielsen explained that the Squires on Christmas Lake are now taking their domestic water supply from the lake. He read the code. He said they are putting on an addition at this time. This creates a cost problem regarding putting in a well. They are asking for a two-year extension. The code can be waived for a two-year period if the Planner recommends it, and the Council approves it. He is recommending it, and asking for Council approval. The Council prefers to have the well put in at this time. ADJOURNMENT TO EXECUTIVE SESSION Gagne moved. Stover seconded. to adjourn to an Executive Session at 11:04 PM. Motion carried - 5/0. RECONVENE . Watten moved. Stover seconded. to adjourn the Executive Session. and to reconvene the Study Session at 11:19 PM. Motion carried - 5/0. -8- . . . COUNCIL MEETING COUNCIL STUDY SESSION MONDAY, MAY 7, 1990 Page nine SPECIAL ASSESSMENT - CITY OF CHANHASSEN Gagne moved, seconded by Stover, to accept the offer of the City of Chanhassen to abate $3,343.04 of the original $6,686.08 Special Assessment for Sanitary Sewer on Church Road and, to pay $3,343.04 of the Special Assessment to settle the claim with the City of Chanhassen Motion carried - 5/0. ADJOURNMENT Watten moved, seconded by Brancel, to adjourn the Council Study Session at 11:21 PM. Motion carried - 5/0. RESPECTFULLY SUBMITTED, Susan Niccum Assistant City Clerk Laurence E. Whittaker Administrator/City Clerk -9-