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081390 CC Reg Min . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES. AUGUST 13. 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 1 MINUTES CALL TO ORDER Mayor Haugen called the meeting to order at 7:30 P.M. PLEDGE OF ALLEGIANCE ROLL CALL Present: Mayor Haugen, Councilmembers Gagne, Stover, and Brancel. City Administrator Whittaker, City Planner Nielsen, City Attorney Froberg, Mr. Bob Frigaard, Engineer from Orr-Schelen-Mayeron & Associates Inc. Absent: Councilmember Watten. AGENDA REVIEW Brancel moved, Stover seconded, to approve the Agenda with the following changes: 1. Councilmember Stover asked item B of the Consent Agenda be deleted so there could be more discussion. 2. Attorney Froberg said item D on the Consent Agenda should read "Resolution Approving Election Judges". 3. Items 11 and 18 are postponed. Motion carried - 4/0. ANDERSON VARIANCE Mayor Haugen asked if W. Robert Anderson, Chester Yanik or his representative, or Rockford Waldin were in the room. She reminded them that for a variance to be approved they need a 4/5 vote by the Council. Since only four members of Council were in attendance, perhaps they would like to table their requests for Variance until the full Council was present. Mr. W. Robert Anderson asked that his request for setback variance be tabled. None of the other people had arrived. Stover moved. Gagne seconded. to table the setback variance for Mr. W. Robert Anderson until the next City Council meeting on Aug. 27th. Motion carried - 4/0. APPROVAL OF MINUTES Brancel moved. Gagne seconded. to approve the Minutes of the City Council Meeting of July 23. 1990 with the following amendments: .1 ... . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES. AUGUST 13. 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 2 1. Pg. 12 - the title of the book is "Know Your Own Community" 2. Pg. 7 - under Liquor Control, second line. "The new State Statute "permits" not "calls for" increased hours". 3. The change in PERA will be discussed tonight. 4. Pg. 3 top of page. It should be an 8" pipe not 24". Motion carried - 4/0. CONSENT AGENDA RESOLUTION NO. 67-90 A. Adopting RESOLUTION NO. 67-90. "A Resolution Authorizing the Mayor and City Administrator to Execute Subagreement, Contract Number A05780. CDBG Grant for Rehabilitation of Private Housing and the South Shore Senior Center Operations." B. Removed Gagne moved. Brancel seconded to approve the Consent Agenda. Motion carried - 4/0. ITEM 3-B FROM CONSENT AGENDA: EXECUTION OF LEASE FOR LIQUOR STORE Stover said the actual amount of the current lease payment was $1922.58 , there is a separate amount for the lease of the cooler. She said the new lease price of $2115.00 should not include a separate payment for the cooler. Stover said the lease was first negotiated in 1984 and had been renegotiated twice. She wanted Attorney Froberg to make sure all the current covenants are in the new agreement. Haugen asked if she wanted to table this item. Gagne moved. Stover seconded. to table the lease agreement until the August 27th City Council meeting. Motion carried - 4/0. ::':':: CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES. AUGUST 13. 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 3 . Gagne inquired about a polling place on Enchanted Island. Haugen said there was no polling place for the primary but Robert Rascop had offered his house for the General Election. PARK COMMISSION Mr. Jim Andrus from the Park Commission reported on their last meeting. They talked about screening the tennis courts at Silverwood Park and talked about the trails in Silverwood. They adopted the Silverwood Plan without the tennis court buffering. The Park Capital Plan would be ready for the August 14th joint Park Commission/City Council meeting. The old BMX track at Freeman Park is gone. The Tonka Men's club is planning to build a Little League Field at this site. The Park Commission felt that a grading plan was needed. The Park Commission recommends the City Council authorize Mark Koegler to prepare a plan to stake and grade the Little League site at a cost not to exceed $1400.00. Councilmember Gagne felt the City should get a letter from the Tonka Men's club concerning there participation in this project. SILVERWOOD MASTER PLAN . Gagne moved. Brancel seconded. to approve the Master Plan for Silverwood Park. Motion carried - 4/0. Stover asked if the residents were satisfied with the plan. Andrus said it was a compromise between the various interests. LITTLE LEAGUE FIELD Gagne moved. Brancel seconded. to contract with Van Doren. Hazard. Stallings to prepare a grading plan and stake the Little League in Freeman Park at a cost not to exceed $1400. Motion carried - 4/0. YANIK VARIANCE Mr. David Busch. representing Mr. Chester Yanik. asked that Mr. Yanik's request for a setback variance be tabled until the August 27th City Council meeting. Gagne moved. Stover seconded. to table the request by Chester Yanik for a setback variance until the August 27th City Council Meeting. Motion carried - 4/0. . PLANNING COMMISSION Items were tabled. . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES, AUGUST 13, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 5 City Engineer Norton estimated the cost to run water at $82,800.00. Mr. Johnston said this price was prohibitive for a project of this SIze. The revised drainage plan, as explained by Mr. Johnston. would reduce the water runoff to the West by 50%. Two ponds would be installed on the East side and the water flow would be regulated by a pipe. Haugen asked if there were any questions by the Council. City Engineer or Planner. Planner Nielsen said there was some question about the ponds; whether the City would have an easement or they would be platted as outlots. He recommended that the ponds be protected by easements with deed restrictions prohibiting fences around the ponds. Haugen asked the depth of the ponds. Johnston said five feet. She also asked who would be buying these lots. Menkveld said they would not likely be bought by first time buyers because the price range would be too high but the buyers would probably have children. The ponds would have a gradual grade and should not present a hazard. Haugen asked if there were any questions from the audience. Mr. Bob Frigaard. Engineer from Orr-ScheI en-Mayeron. indicated that a 5/1 slope is acceptable for a pond. He also indicated that North Suburban had changed the drainage to the West so that the runoff was now acceptable. Stover asked if the City had all the necessary easements. Froberg and Nielsen said they did. Frigaard said no easements were necessary over the natural drainage areas. Gagne reiterated his interest in City water and storm drainage problems and still wanted to pursue requiring developers to attach to existing City water systems. Stover asked if a development agreement could have house construction requirements. Nielsen said there would be no building permit issued without the plan including a drain tile. Any plan proposing a full basement in this area would require soil testing and a recommendation by a soils engineer. Haugen said she was worried about a first time buyer who would be unaware of the problem. Froberg said that the Shorewood Oaks Development had drain tiles throughout the project and this could be required of North Suburban. However. the developer does not always have the same contractor for every house. Minimum standards could be set up through covenants. Haugen said the Council would like some covenants. Nielsen recommended that the problems be addressed through the building permit process. Brancel moved, Gagne seconded to adopt RESOLUTION NO. 73-90 "A Resolution approving the Preliminary Plat for Shorewood Suburban Estates". Motion carried - 4/0 ~.'5 . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES. AUGUST 13. 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 4 SIMPLE SUBDIVISION LOCATION: 5860 AND 5870/5880 HILLENDALE ROAD APPLICANT: KENNETH KOEHNEN RESOLUTION NO. 72-90 Stover said the Planning Commission recommended approval of this subdivision. Brancel moved. Gagne seconded. to adopt RESOLUTION NO. 72-90 " A Resolution approving a Simple Subdivision/Combination for Kenneth Koehnen. II Motion carried - 4/0 on a roll call vote. PUBLIC HEARING ON AN AMENDMENT TO THE ORDINANCE NO. 228 SHOREWOOD CITY CODE TO PERMIT ON-SALE LIQUOR SALES ON SUNDAY FROM 10:00 A.M TO MONDAY AT 1:00 A.M. Haugen opened the Public Hearing at 8:00 P.M. Mr. Bo Witrack from the Minnetonka Country Club was in the audience. Haugen asked if there were any comments from the audience. Stover asked how many places would be affected by the Amendment and do they have to apply for new licenses. Froberg stated that the Minnetonka Country Club and the American Legion were the only places affected. Since they already have Sunday liquor licenses, they would not need a new license. Froberg said the City is responsible for enforcement of this law and the Clean Air Act that is part of it. Haugen asked if there were any further questions or comments from the audience twice more. Haugen called the Public Hearing to a close at 8:08 P.M. Gagne moved, Stover seconded. to adopt ORDINANCE NO. 228. "An Ordinance Amending Chapter 403 of the Shorewood City Code relating to Intoxicating Liquor". Motion carried - 4/0 on a roll call vote. PRELIMINARY PLAT - SHOREWOOD SUBURBAN ESTATES RESOLUTION NO. 73-90 RESOLUTION NO. 74-90 LOCATION: WEST SIDE OF STRAWBERRY LANE APPLICANT: NORTH SUBURBAN DEVELOPMENT CO. Mr. Steve Johnston of Merril Associates and Mr. Jack Menkveld of North Suburban Development were in the audience. Their request for approval had been tabled at the July 23 Council Meeting so the City Engineer could review: 1. The watermain extension cost estimate. 2. Drainage control East of Strawberry Lane. .4 . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES. AUGUST 13. 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 6 Gagne moved. Stover seconded to adopt RESOLUTION NO. 74-90 "A Resolution requesting permission to tap into MWCC sewer lines on Strawberry Lane in the City of Shorewood". Motion carried - 4/0. WALDIN VARIANCE Haugen asked Mr. Rockford Waldin if he wished to table his request for a variance. Mr. Waldin asked that his request be tabled. Stover moved. Gagne seconded, to table the variance request of Mr. Rockford Waldin until the August 27th City Council meeting. Motion carried - 4/0. PRELIMINARY PLAT - BOWMAN ADDITION RESOLUTION NO. 75-90 LOCATION: 20025 MANOR ROAD APPLICANT: RICHARD BOWMAN Mr. George Stickney represented Mr. Bowman. He stated he had talked to both the Cities of Deephaven and Shorewood and all issues had been resolved. Stover said the Planning Commission recommended approval of the Plat. Haugen asked Nielsen if he was satisfied that all the issues were resolved. He indicated he was and would recommend approval of the Preliminary Plat. Stover moved, Brancel second to adopt RESOLUTION NO. 75-90 "A Resolution approving the revised Preliminary Plat for the Bowman Addition" . Motion carried - 4/0 on a roll call vote. TEMPORARY WAIVER OF PARKING RESTRICTIONS ON CHRISTMAS LAKE ROAD Mrs. Diane Bruce presented her request for waiver of parking restrictions. She said she would only need parking on the West side of the street from 1-8 P.M., M-F and 1-6 P.M., Sat and Sun. from Sept. 9-Sept. 23, 1990. There was a letter from Michael Pierro objecting to this. Brancel asked if there could be parking across the street by Christmas Lake. Bruce said the shoulder dropped off to the Lake. Froberg said the "no-parking" signs would have to be covered. Whittaker said this was the applicants job. The police will patrol the area. Gagne felt this was a reasonable request. Gagne moved, Brancel seconded, to approve the lifting of parking restrictions on Christmas Lake Road to allow parking on the West side from Sept. 9-23. 1990 from 1-8 P.M.. on weekdays and 1-6 P.M.. on weekends. Motion carried - 4/0. (:) . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES, AUGUST 13. 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 7 A. EXERCISING OPTION FOR PUBLIC WORKS SITE Froberg said the title to the Cross property is in the process of being cleared. Must be cleared before closing. Gagne moved, Stover seconded, to authorize the City Administrator and the Mayor to exercise the Option to purchase the Cross property. providing the title has been satisfactorily cleared. Motion carried - 4/0. B. C.U.P for the Public Works site. Haugen said she was still talking to Mr. Bishop; but, he has not decided on an appraiser. She asked Froberg how to handle the C.U.P. Froberg said they were not voting on the C.U.P. tonight, because of the latest revisions just asking the Attorney to prepare findings of fact on the revised plan. Stover asked if the Planning Commission should see the revised plan. Nielsen has referred the revised plan to them. Froberg said they could approve the plan they have now and the revised plan. Gagne moved. Brancel seconded. to have the City Attorney prepare Findings of Fact granting a C.U.P. for the revised plan for the Public Works site. Motion carried - 4/0. C. ACQUISITION OF ADDITIONAL PROPERTY Gagne suggested they table the idea of a further acquisitions. Whittaker felt if they were in danger of losing alternatives they could come back with a proposal for additional land acquisition. CONSIDER PETITION FOR PUBLIC IMPROVEMENTS - CHURCH ROAD Whittaker said he tried to contact Mr. Vegsund. They need two more people to sign the petition for this to qualify for 51% of the people with frontage on the road. They need people with 100 more feet on the road. Mr. Vegsund asked that the petition be tabled. Gagne moved, Brancel seconded, to request the Church Rd. petition be tabled until the petition is sufficient. Motion carried - 4/0. ADOPTION OF STATE BUILDING CODE ORDINANCE NO. 229 Haugen asked Nielsen if the Building Code had already been adopted. He stated that the State adopts a new code every three to four years. The last time Shorewood adopted the State Building Code was in 1986. Nielsen said there are mandatory sections and optional sections. ...~ ! . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES. AUGUST 13. 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 8 Nielsen recommended the Council adopt the optional sprinkler standard under a separate Ordinance because there is no City water available in some sections of the City. If water is available they should be required to sprinkle. Gagne said he was totally against not mandating sprinkling. Haugen was of the same opinion but wanted to use the common-sense approach. Nielsen said the Excelsior Covenant Church was in the process of building an addition and had not planned for a sprinkler system. The inclusion of one would require an additional $80,000.00. If the City adopted the optional Sprinkler Code, the Church would have to sprinkle the new addition and the old building. If they do not adopt it, they will not have to. Nielsen said he wanted to make it clear he was in favor of sprinkling where the City provides municipal water. Mr. Vol ling of the Excelsior Covenant Church expressed the Church's opinion that to add a sprinkling system would be very expensive without City water. Councilmember Brancel said she agrees with Gagne about the sprinkling system. Stover asked what would happen when the water is available. Nielsen said the Church would not be required to connect but they have a C.U.P. and this could possibly be changed by the Council. He suggested the City Attorney explore this. BREAK FROM 9:30 TO 9:40. Mr. Jay Anderson, the General Contractor for the Church, spoke to the Council. He said he had been retained in 1989 to do a feasibility study for the Church addition. He met with Nielsen and Joe Pazandak to gO over the building regulations in the City. At that time he was told there was no sprinkling requirement adopted by the City. When he applied for a C.U.P. and building permit he was told a sprinkling system would be required. He said the Church raised funds based on the facts provided. Nielsen said they were misinformed about the sprinkling requirement. He said that the City cannot grant variances to the Building Code, but does have the option of adopting the requirements or not. Haugen said the sprinkling Ordinance was in place four years ago. Froberg said, if the City required the Church to sprinkle, they should have notified them first. Nielsen recommended adopting the State Building Code as presented with the following revisions; Line 16, delete Chapter 1 and 38 and change 16 to 26. Delete Line 17. Stover moved. Gagne seconded. to adopt ORDINANCE NO. 229. "An Ordinance amending Chapter 1001 of the Shorewood City Building Code. II which adopts the revised State Building Code with the following: line 16. Chapter 111" and "38" deleted. Division 16 should read "26". Line Number 17 should be deleted. Motion carried - 4/0 on a roll call vote. B CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES, AUGUST 13, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 9 . SHADY HILLS DRAINAGE RESOLUTION NO. 76-90 Haugen reminded the Council that they had passed a storm drainage assessment policy. Whittaker said a Special Taxing District to pay for drainage improvements is established by Ordinance and provides for an Ad Valorem Tax, which is tax deductible, to finance drainage projects. Stover asked if this was an assessment. Whittaker said it is a mill rate on the value of the property. The State has established these Special Taxing Districts because it is very hard to prove "benefit" for drainage improvements. Stover thought the Council did not completely understand this when they passed it. Whittaker said the City Engineer would establish the boundaries of the district. A hearing must be held on the District Ordinance before the project starts. stover moved, Gagne seconded, to adopt RESOLUTION NO. 76-90. "A Resolution ordering a Public Hearing on the Ordinance establishing a Special Taxing District for the Shady Hills Drainage District. II Motion carried - 4/0. . Rev. Almquist thanked the City staff and City Council for their help. He said that in a meeting with Mr. Whittaker, he had agreed to build a berm on his property. If the City establishes a Sub Watershed Dist. he would like the berm to be included in this project. Frigaards said this would not change the cost of the project very much. MPCA REQUEST FOR FUEL TANK INSPECTION The Minnesota Pollution Control Agency has asked the City to inspect their gas tanks for possible leakage. Whittaker said the City complied with the Law and had the largest tank inspected last year. Public Works Director Dradzil said it would cost $600 to $1000 to inspect the large tank. It is no longer used. Gagne felt they should pull the tanks and get out of the fuel business. Dradzil recommended keeping the diesel tank, he feels it is not losing fuel. Haugen asked the cost to remove the tanks. There are three. Dradzil said the City could remove them but getting rid of them would be hard especially if they were leaking fuel. The small tanks would be tested one week from Aug. 14th. and Dradzil would find out about testing the large tank. Haugen asked Whittaker to find out the cost for removing both tanks. . -'1 GENE STROHMAN REQUESTS THE FOLLOWING BE ADDED TO THE MINUTES OF . AUGUST 13, 1990 - PAGE 10 - LMCD - FOR CLARIFICATION PURPOSES. The LMCD Executive Director responded to the LMCD Report by Bob Rascop to varify that the MN DNR does have a licensing procedure for private weed harvestors. The DNR will send that information direct to the city of SHorewood. While Mr. Rascop reports that a private milfoil harvester may have cut weeds and let them float away, we would consider this an isolated or rare instance, and not the expected procedure of the responsible licensed private weed harvest operator. Taken by telephone 2:00 P.M. 8/27/90 Sue Niccum . Scv.!J ~. ~ ~ ~~ 2-~+V ~ ~ I~ V ~c c"V'- q/ 10 I CfD . 4It 4It . ."" , ~ STATE OF ~~~~(Q)Lr~ DEPARTMENT OF NATURAL RESOURCES DNR INFORMATION (612) 296-6157 500 LAFAYETTE ROAD · ST. PAUL, MINNESOTA. 55155-40 August 29, 1990 Mr. Larry Whittaker City Manager City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Mr. Whittaker: It has been brought to my attention that the minutes of the Shorewood City Council Meeting contain some inaccurate statements regarding DNR rules for vegetation harvesting and for licensing commercial harvester operators. I understand that Gene Strommen of the Lake Minnctonka Conservation District has talked to you in this regard. The purpose of this letter is to ask that the minutes of your council meeting be corrected to reflect the actual situation regarding aquatic plant harvesting. For many years, the DNR has required that persons controlling aquatic vegetation in public waters by mechanical means (cutting and pulling) permanently remove the cut or pulled vegetation from the water as part of the job. 'Nhile we are aware that it is not possible or practical to recover ev'ery small fragment, we (k:; r~quire that peL~nns or companies removing aquatic vegetation by this means make an honest effort to recover the greatest amount possible. In addition, any person or company wishing to harvest aquatic vegetation from public waters on a commercial basis is required to have a permit from the DNR to do so. In the past, when there were only two or three companies engaged in this line of work, the permit program was quite informal. However, about 10 years ago the numbers of companies in this business started to incre,ase quite rapidly and we felt it was time to institute a more formal type of permit program. Presently, harvester operators must attend a workshop and pass a test before they are granted their initial permit to do business. The emphasis in the workshop is familiarizing the operators with the various types of aquatic vegetation and the role it plays in the ecology of the lake, while the test emphasizes knowledge of DNR regulations and plant identification. AN EQUAL OPPORTUNITY EMPLOYER . . . These operator permits are free, and are good for one season. We maintain a list of people who have these permits to harvest plants for hire, and send this to people wishing to contract for such work. A copy of this list is in informational material I have enclosed. If you are aware of anyone who is in the business of contracting for aquatic vegetation removal from public waters and who is not on the list, I would appreciate being informed so that we might make them aware of the requirement that they obtain a permit from the DNR to engage in such business. There are also a number of lake associations who own cutters or harvesters for work on some particular lake but since these groups do not do any work for hire they do not require an operators permit. Nevertheless, we work with these groups as well to make sure that they are familiar with the DNR rules and regulations governing harvesting of aquatic plants. By far, the most active such group is the Lake Minnetonka Conservation District. I hope that you will correct the minute of your council meeting because the statements that private harvesters can cut vegetation and let it float away while the LMCD must pick it all up and that there are no licensing procedures for private harvesters are both incorrect statements. Very truly yours, ~j;; /Lz~~~/ Howard F. Krosch, Supervisor Monitoring and Control Unit Ecological Services Section cc: Gene Strommen RECEtVt:.P AUG 3 ~ 1990 L.M.C,,:", CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES, AUGUST 13, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 10 . RESOLUTION APPROVING A VARIANCE FOR TWO DWELLINGS ON ONE LOT. LOCATION: 24220 SMITHTOWN ROAD APPLICANT: DON MESSENGER RESOLUTION NO. 77-90 Stover moved, Brancel seconded, to adopt RESOLUTION NO. 77-90, "A Resolution granting approval for a variance for two dwellings on one lot for Mr. Don Messenger", Motion carried - 4/0 on a roll call vote, MATTERS FROM THE FLOOR LMCD Mr. Bob Rascop, the City's LMCD representative, reported to the Council. The fish in Lake Virginia have frozen-out because of the low lake levels in recent years. There is a culvert between Virginia and Lake Minnetonka. The residents have petitioned to put up a weir to keep the level of Lake Virginia higher than Lake Minnetonka. Whittaker felt there was a weir there at one time but it had given way. Rascop felt they had two options: . 1. Install a culvert at a lower elevation to allow fish from Minnetonka to restock Virginia. 2. Put in a weir to keep the water level on Lake Virginia higher than Lake Minnetonka. Haugen felt a weir would be more appropriate because milfoil weed could spread from Minnetonka to Virginia. Rascop said the DNR access at Virginia might come out. Haugen asked Rascop if the cutting of Milfoil Weed actually spread the weed. He said the weed spreads itself by autofragmenting once a year and the private milfoil harvesters cut the weed and let it float away. There is no licensing procedure for private harvesters. The LMCD boats collect the weed and off-load at various points around the Lake so fragments are taken out of the Lake. There have been complaints that Shorewood was not providing a drop off point. Rascop said Howard's Point Marina was suppose to be one area but the ramp was too narrow. Rascop said there was an area on Enchanted Island. Whittaker said Howard's Point Marina had agreed to allow a drop-off site last week. STAFF REPORTS . ATTORNEY REVOCATION OF C.U.P FOR RAPID OIL CHANGE Froberg sent a letter to Valvoline Instant Oil Change regarding Rapid Oil Change on HwY 7. concerning revocation of their C.V.P. because they have not removed the Naegele sign. Froberg asked that the 1.0 . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES. AUGUSr 13, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 11 Council table the request until Sept. 10, 1990, because a response has been received stating that Valvoline intended to comply. Gagne moved. Stover seconded. to table the request to revoke the C.U,P, for Rapid Oil Change until the Sept. 10th meeting. Motion carried - 4/0. CODE AMENDMENTS TO ELIMINATE TREE TRIMMER AND CIGARETTE LICENSES. LICENSING CIGARETTE SALES The purpose for licensing is to exercise control. Since the City exercises little control there is no need for cigarette licenses. The State Statute provides detailed requirements for sales from cigarette vending machines. Froberg will prepare a resolution to adopt the State Code. LICENSING TREE TRIMMERS Whittaker said they need to make a decision about licensing tree trimmers. Haugen wants them licensed. Some tree trimmers drop trimmings on public land. The Council agreed. ENGINEERS REPORT NONE PLANNING DIRECTOR'S REPORT UPDATE ON APPEALS A. MICHAEL O'BRIEN - most of the debris has been removed. There is one brush pile left and the old boat. Nielsen asked Froberg to prepare a formal complaint on O'Brien to remove the boat. The Public Works will remove the brush and bill O'Brien. B. JOHN CHAMBERS - He has done a fair job of cleaning uP. He still has a backhoe on his property. Froberg will prepare a formal complaint requiring completion. C. VINE HILL ROAD INTERSECTION MnDot - MnDot has stated that the cost of the traffic signals for the new Vine Hill road intersection with HwY 7 will be borne by the City, The cost should be about $2500.00. He does not know when they will request this money; but it will be either 1991 or 1992. Haugen wanted Nielsen to make sure that the maintenance agreement indicated the cost will be shared equally between Deephaven and Shorewood. Nielsen said no motion would be necessary. He just wanted the Council to be aware of the costs. 1. 1. . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES. AUGUST 13. 1990 ADMINISTRATOR'S REPORT COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 12 TEMPORARY HELP: Anne Latter. the Receptionist. had surgery and will be out for 4-6 weeks. Whittaker asked that Ginny Smith be hired as temporary help until Anne returns. Gagne moved. Stover seconded. to approve the hiring of temporary help as receptionist. Motion carried - 4/0. PROPOSAL FOR HOUSING STUDY: The City has received a proposal for an Elderly Housing Study by J. M. Research. Gagne felt this study was needed. Haugen agreed and had given Whittaker ten names for the Task Force. Gagne said Whittaker should contact the Senior Center for their input. Whittaker said the $7500.00 could be taken from the Contingency Fund and replaced by CDBG Funds. Gagne was concerned that the funds given to the Senior Center would be used. If the City had a co-applicant for the funds. such as Greenwood or Tonka Bay. other county funds might be available for the Study. Brancel. Gagne and Stover were opposed to involving other cities. Gagne moved. Stover seconded to enter into an agreement with J. M. Research & Assoc. for an Elderly Housing Study at a cost not to exceed $7500.00. Motion carried - 4/0. Whittaker and Haugen will meet with Judith Marshik after the August 27th meeting to organize the Advisory Committee and co-ordinate the Study. REQUEST FOR AUGUST MILFOIL INSPECTION: Whittaker said a second inspection for Milfoil would be required on Christmas Lake by the end of August. Bob Rascop said the DNR will inspect at no cost to the City. Haugen asked Whittaker to call the DNR about inspection. Stover moved. Gagne seconded. to inquire whether the DNR will inspect Christmas Lake for milfoil weed. if they will not. hire Lake Restoration to inspect the Lake before the end of August. Motion carried - 4/0. NEW WATER METER SYSTEM: Whittaker reported that Munitech recommended a new water meter system which reads the inside meter from a remote and can hook up to a computer or a telephone line. The Council authorized Whittaker to get quotes on the system. PERA ARREARS: Whittaker said the City Council members can buy back arrears whether or not they had participated in previous years, contrary to earlier memos from PERA. Each Council member was given a report on their eligibility, at the meeting. . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES, AUGUST 13, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 13 CROP WALK: Gagne moved, Brancel seconded, to allow Church World Services to do a Crop Walk on HWY 19 in Shorewood on Saturday, October 13, 1990. Motion carried - 4/0. Whittaker told Brancel that the total cost for Freeman Park would be available for her inspection soon. COUNCIL REPORTS MAYOR HAUGEN: LEAGUE OF CITIES: Haugen said the League of Cities was having a regional meeting in Stillwater on Sept. 12th and Councilmember Gagne would be attending. Haugen asked Whittaker to make reservations and asked if anyone else cared to go. POLICE BUDGET: Haugen said Shorewood's share of the 1991 Police Budget was $368,102.16. Shorewood's share was actually less than 1990. OFFICIAL DEPOSITORY: RESOLUTION NO. 78-90 Mayor Haugen reported Finance Director Rolek had looked into changing banks for the official depository. One of the item's he mentioned was that Norwest Bank has a larger banking network than FSB of New Germany but that FSB met all the City's requirements. Gagne moved, Stover seconded to adopt RESOLUTION NO. 78-90 "A Resolution designating First State Bank of New Germany as an official depository for the City of Shorewood." Motion carried - 4/0. STOVER Stover had received a letter regarding the Council 's position on the Waterford intersection. Allegations were made which the Council members did not care to respond to. GAGNE No reports. BRANCEL Brancel inquired about the Rental Housing Code. Nielsen said they were still taking applications and a Public Hearing is scheduled. !~ . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES, AUGUST 13, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 14 ADJOURNMENT SUBJECT TO PAYMENT OF CLAIMS Gagne moved, Brancel seconded, to adjourn the meeting at 11:27 P.M subject to the payment of claims. Motion carried - 4/0. GENERAL AND LIQUOR FUNDS - ACCOUNT NUMBER 00-00166-02 Checks issued since July 24, 1990. Checks No.4799-4864 GENERAL $37,843.04 $ 94,592.22 LIQUOR $56,749.18 TOTAL CHECKS ISSUED Checks No.4865-4926 TOTAL CHECKS FOR APPROVAL $50,870.02 TOTAL CHECK APPROVAL LIST $145,462.24 PAYROLL REGISTER AUGUST 1, 1990 Checks No.204249/204288 LIQUOR $3,382.85 GENERAL $12,978.31 TOTAL PAYROLL $16,361.16 RESPECTFULLY SUBMITTED, Katie Snyder Recording Secretary ADMINISTRATOR/CLERK LAURENCE E. 1.4.