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102290 CC Reg Min CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, OCTOBER 22, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 1 . M I NUT E S CALL TO ORDER Mayor Haugen called the meeting to order at 7:20 P.M. PLEDGE OF ALLEGIANCE ROLL CALL Present: Mayor Haugen, Councilmembers Gagne, Stover, Brancel and Watten, City Attorney Froberg, City Planner Nielsen, City Engineer Norton. 7:20 P.M. - REVIEW FOR COUNCIL A. Election Problems .' Sandy Kennelly told the City Council that there may be problems with the election machines if citizens use stickers on the ballots. The company which manufactures the voting machines has told the City that, if a sticker IS adhered to the ballot. it will render the machine inoperable. The machine may not be able to be repaired and it will not be under warranty. The City will not be using the machines during the day. The election officials will duplicate any ballots that have stickers attached. The State has informed the election officials that they cannot tell citizens not to use the stickers, as this might imply they cannot vote for that candidate. Kennelly said the City will have to add extra people to assist with the counting. If one of the gubernatorial candidates steps aside. there will be a separate ballot. Haugen asked if the ballots with stickers would be invalid. Kennelly said a citizens may write in any candidate or use stickers but the stickers will not work in the machines. The ballot will be valid either way. The arrows on the ballots must be connected to be counted. The Governor and Lt. Governors names must both be written on the ballot. Kennelly informed the Council that there will be a separate ballot for judges. Gagne asked what would happen if there was a recount. Kennelly said there were being informed of new rules daily. Haugen said the citizens have to connect the arrows for the ballots to be scanned correctly. Stover asked if the judges can tell the citizens to do this. Kennelly said they can. Watten asked if the City pays for the elections. Kennelly said yes. . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, OCTOBER 22. 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 2 . B. Recycling Contract Update. Kennelly said she has been gathering information and attending meetings on joint recycling contracts for the lake area. An RFP is being written. There have been discussions with 5 to 6 different companies. It looks like there will be one contract for rural areas and one for cities around Lake Minnetonka. Stover asked if the current company could handle the job. Kennelly said they could and are being considered. Gagne expressed his appreciation to the residents who recycle. The Council had no other concerns about the joint RFP for the 1991 recycling contract. REVIEW AGENDA Watten moved. Gagne seconded, to approve the agenda with the following corrections: 1. . 2. 3. 4. Whittaker asked that item 5 be added to the Park Commission Report: Utility Building for the Irrigation Controls in Freeman Park. Whittaker asked that # 9 A & B be cancelled because the petition was not received for Waterford III internal improvements. Item 16 D, Whittaker will give the Public Works Director's Report. Whittaker wanted to take time at the end of the meeting to discuss the Excelsior Comprehensive Plan. Motion carried - 5/0 APPROVAL OF MINUTES Brancel moved. Gagne seconded, to approve the City Council Minutes of October 8. 1990 subject to the following corrections: 1. P. 4 Under John Dennis. par. 2. Should read "gives". 2. P. 4.Under Arneson. last par. add: "if carbon monoxide is present. 3. P. 12. Mayor Haugen wanted to make sure the money amounts had commas. Motion carried - 4/1 (Stover abstained) . CONSENT AGENDA Brancel moved. Stover seconded, to approve the following Consent Agenda. . . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, OCTOBER 22, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 3 A. RESOLUTION NO. 116-90 . Adopting RESOLUTION NO. 116-90 "A Resolution Appointing Election Judges for the November 6, 1990, General Election." B. Approving the Annual Athletic Agreement with LMAA/TFA (football). C. Approving the Construction PaYment Voucher No. 1 for $151,818.85 - Project 90-1 - Street Overlay and Appurtenant Work. RESOLUTION NO. 117-90 D. Approving RESOLUTION NO. 117-90 "A Resolution Approving a Construction Agreement for Freeman Park - irrigation and grading of Little League Field - with Tonka Men's Club." E. Approving the Lake Minnetonka Cable Communications 1991 Proposed Budget. RESOLUTION NO. 118-90 F. Adopting RESOLUTION NO. 118-90. "A Resolution Naming the Softball Fields in Freeman Park for Gordon Lindstrom, William F. Kelly and William Keeler." Haugen said the Freeman Park Ballfields will be dedicated to William F. Kelly for 25 years of service to the City. to William Keeler for starting the Park Commission, and to Gordon Lindstrom, for his long service as Park Commissioner. Motion carried - 5/0 on a roll call vote. COMMISSION REPORTS: A. PLANNING COMMISSION Councilmember Stover said the Planning Commission did not meet. At their last meeting they recommended there be no change in the zoning regulations for non-conforming use of property, B. PARK COMMISSION Councilmember Watten informed the Council that the Park Commission wished to express their gratitude for the additional funds to irrigate the Little League Fields at the South end of Freeman Park. 1. Manor Warming House Whittaker said the Park Commission recommended the City Council rent a temporary warming house for Manor Park with floor covering at a cost not to exceed $1000. He said there is a one year C.U.P for a temporary warming house which must be revised or extended. Planner Nielsen said the Council could do one of two things: . . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, OCTOBER 22, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 4 a. Grant another C.U,P. with or without a time limit or b. Amend the Ordinance to allow temporary buildings for parks, Stover asked why permanent buildings have not been installed? Nielsen said that funds are not available at the present time but it is in a long range plan. Gagne said he visited the warming house at Manor Park last year and one neighbor said not to spend the money on a permanent building. He said the City should use a temporary building until the results of the referendum are known, Nielsen said the Planning Commission would have to hold a Public Hearing for a C,U,P" Nov. 20, 1990. In discussion, the Council agreed to have the Planning Commission hold a public hearing on a one-year C.U.P. for a temporary warming house in Manor Park. Gagne moved, Brancel seconded, to purchase a phone for the Manor Park warming house. Motion carried - 5/0. 2. TRAIL PLAN Whittaker said the Park Commission recommends the Council accept the Park Planner Koegler's proposal to develop an overall City Trail Plan at a cost of $3500. Gagne felt the residents should be informed of the trail plan. Stover moved, Watten seconded, to authorize $3500 to Park Planner Koegler to complete the City Trail Plan. Motion carried - 5/0 Watten said there had been some discussion, at one time, of having a graphic showing the trails in Shorewood and displaying it in the Council Chambers. Haugen said it had been discussed but funds have not been appropriated for this. She asked the Administrator to find out what it would cost. 3. PARK PLANNER FOR REFERENDUM Haugen wondered if a referendum would be appropriate with the economic downturn many people are foreseeing. Gagne said there are many questions he wants the citizens to answer for the Council and a referendum is one way to do it. Stover said the conditions aren't optimum but the City can't wait until the conditions are exactly right, nor anticipate when they will be. Park Planner Koegler agreed and outlined the referendum process. CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, OCTOBER 22, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 5 . Koegler said the City should start the promotion of the Parks in November. The effort should be grass roots starting with neighborhood meetings. He requested the Council fund the start-up work. One immediate need is to obtain color slides of all the parks. Stover asked him if he was still thinking of April as a date for the referendum? Koegler said he was thinking of April and the Park Commission is very enthusiastic. However, a dollar amount for the referendum has not been established. Gagne asked if the start-up funds could come from Park Dedication Fees? Whittaker said Contingency Funds can be used. The Park Dedication Fees are usually reserved for Capital Improvements and there is no reserve there now. Haugen said the Contingency Funds are usually set aside for emergencies. Gagne moved, Watten seconded, to authorize up to $7500 for the Park Planner to oversee the planning and preparations for the Park Referendum and to refund the funds from Park Dedication Fees when available. Motion carried - 5/0. . 4. BADGER FIELD SHELTER Haugen said the current building at Badger Field was built by Park Commission volunteers and the Public Works Dept. It is a modular building on a concrete slab and the building is absorbing water. There are two options for repairing the building. a. Regrade the parking lot, so that it slopes away from the building. The cost would be about $17,600. b. Install a masonry curb to divert the water. The cost would be $12,225. Gagne asked about the value of the building. Watten said it was originally built for about $30 - $40,000. Whittaker said the Council could appropriate funds from the Capital Reserve. Stover asked how long it would take to make the repairs. Engineer Norton said it could be done this Fall. Stover moved, Brancel seconded, to authorize the City Engineers to have the repairs made to the Badger Field Shelter, at a cost not to exceed $12,225 subject to inspection of the slab to insure it can accept the additional masonry for the concrete curb. Motion carried - 5/0. . Haugen said that Sue Niccum had researched flooring for park warming houses. She recommended a flooring that the Cities of Hopkins and St Louis Park have used in their skating shelters for 10 years. CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 6 . Gagne moved. Stover seconded. to approve funds for flooring the Badger Park Warming house at a cost of approximately $3.000. Motion carried - 5/0. 5. UTILITY BUILDING Koegler explained to the Council that the above ground pumps at Freeman Park would require a 6x8 ft. utility building to protect them from vandalism. He said the building should be attractive because it will be a backdrop for the fountain and could later be incorporated into the permanent building. Whittaker also said the open pumps are an invitation for vandalism. A fence was proposed in the original plan. to save money and because a permanent shelter for skating and concession was planned for construction later. . Haugen asked if there was a covering available for the pump or if a prefabricated building would work. Koegler said there was no cover available and a prefabricated building would not be strong enough. Koegler said the building would cost $1000-$1200 and the Public Works Dept. would install it. Watten asked if a wooden structure would work. Koegler said it would if it was built well. Watten said that wooden buildings are easily vandalized. He said it has been his experience that a masonry structure would last longer and prevent vandalism even though it would cost more than a wooden one. Watten moved. Gagne seconded. to install a 6x8 ft. masonry building at Freeman Park at a cost not to exceed $2000. Motion carried - 5/0. Gagne wondered when the next City Council meeting would occur. Whittaker said the meeting on Oct. 29, 1990 should be cancelled because the City Engineer cannot be present. The topics to be discussed will be Special Taxing District boundaries and the proposed water treatment plant for the S.E. Area. Both discussions will be more useful if the Engineer is present. PUBLIC HEARING ON THE VACATION OF A PORTION OF A PUBLIC STREET (SUMMIT AVENUE) RESOLUTION NO. 119-90 . Mayor Haugen called the Public Hearing to order at 8:45 P.M. Mr. Larry Schmidt requested the City vacate 15 feet along Summit Ave. Mr. Ted Rix. a neighbor of Mr. Schmidt, stated he was in favor of the vacation. Haugen called three times for any further input from the audience and then closed the Public Hearing at 8:47 P.M. Nielsen and Norton had looked at the street and recommended the City maintain enough easement for utilities. . . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 7 Stover moved. Watten seconded. to adopt RESOLUTION NO. 119-90 "A Resolution to Vacate a Portion of a Public Street." subject to the City being granted the utility easement." Motion carried - 5/0 on a roll call vote. ORDINANCE NO. 233 - AMENDING SECTION 1102.03 OF THE SHOREWOOD CITY CODE - AMENDING THE WETLANDS MAP OF SHOREWOOD - REMOVING LOT 19: LINDEN PARK OUTLOT C. MARILYNWOOD ORDINANCE NO. 233 Haugen asked if there was any discussion on the amendment that was discussed at the last meeting. There was none. Gagne moved. Brancel seconded. to adopt ORDINANCE NO. 233. "An Ordinance Amending Section 1102.03 of the Shorewood City Code. II amending the wetlands map for Linden Park and Marilynwood. Motion carried - 5/0 on a roll call vote. Bob Rascop asked if the wetland could be restored. Haugen and Watten said it cannot; it was filled in 1976. HARDING ACRES SECOND ADDITION - RELEASE LETTER OF CREDIT RESOLUTION NO. 120-90 Nielsen said the addition is done and the developer is gone. Western Bank wants the letter of credit released. He recommends the City ask for certain conditions before the letter is released. 1. Maintain a bond of $10.717.00 2. Obtain lien waivers from the General and Subcontractors. 3. Pay the City expenses of $3153.06 4. Pay City expenses of $169.82 for Street Signs. Haugen asked if the curbs were installed and if anything else was unfinished. Norton said the Addition has rolled blacktop curbs. The Contractor was told to restore and repair them. Watten asked Norton if he has accepted the curbs. Norton said that. from an Engineering standpoint. they have done a good job short of replacing them. Blacktop curbs just are not as durable as concrete curbs. Gagne and Haugen asked if they should be replaced. Norton said. if they wanted the curbs in the original condition. they should be replaced. This would cost up to $10.900 for the whole street and this type of curb will be easily damaged again. Nielsen said the money is not available in the letter of credit to do this nor does the Ordinance require it. CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, OCTOBER 22, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 8 . Stover moved, Gagne seconded, to adopt RESOLUTION NO. 120-90 "A Resolution Accepting Improvements and Releasing the Letter of Credit for Harding Acres Second Addition," subject to the conditions listed by the City Planner. Motion carried - 5/0 on a roll call vote. POLICY ON ABATEMENT OF WATER USE CHARGES . Haugen explained that the water meters on some resident's houses were showing discrepancies between the inside and outside meters. Whittaker said the only meters with major discrepancies were those with stuck meters. He recommended the City policy should be to charge for two years or to the time of purchase for these meters, and credit the amount the resident paid in the last two years. Haugen asked who was responsible for monitoring these meters? Whittaker said it is Munitech's responsibility now. However, they were not instructed to monitor them until recently. Whittaker said that Munitech has been instructed to check the inside meters once a year and replace defective meters and calibrate them with the outside reader. Whittaker said the staff reported the problems to Munitech. The previous computer system flagged 75% of the accounts; so it was hard to identify the problems. The current system is more efficient and discriminates more. Resident from the audience. The resident said a remote reader can still be read to determine the meter reading. They should be calibrated together, but the remote can be used for a reading. BREAK - 9:20 - 9:27 Haugen said residents should have the meters read at the time of sale. Whittaker said Munitech has been directed to do that now. Whittaker also said that Munitech had only found three meters with large discrepancies after reading the inside meters. The problem was not as great as expected. The City Council agreed the City should have a policy to abate that part of current water bills which was added to customers' bills to cover the difference between the inside meter readings and the outside reader except in cases where the meter was stuck. Where the meter was stuck, the City should bill the customers for the difference between the amount paid over the last two years and the average use for all water customers over a normal two-year period or back to the point when a property changed hands if that is less than two years. Watten moved, Gagne seconded, to accept the Administrations's recommendations on Abatement of Water Use Charges for Discrepancies Between Outside Readers and Inside Meters and For Stuck Meters. . Motion carried - 5/0 on a roll call vote. UPDATE ON ALTERNATIVES FOR GLEN ROAD DRAINAGE IMPROVEMENTS CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 9 . A. Watershed District Report Haugen and Norton met with the officials of the Minnehaha Creek Watershed District. They asked if Pond 2 could be shallower to allow for a larger pond, less excavation and the retention of more trees. The pipe between ponds two and three would be enlarged from 12" to 15". The storage in pond three would be larger. Norton said the Watershed Dist. would walk the area and compute the figures. Stover asked how long this would take? Haugen said she would give them one week and then call them. Gagne said the Council needs the meeting on October 29th to decide on how to pay for drainage problem before having a hearing on this project. Stover and Haugen said the decision had already been made to use Special Taxing Districts. Gagne and Brancel said they thought the decision was not final. Watten said the minutes should be examined. Whittaker said the Council had decided taxing districts were the best way; but there has been much discussion since then. Haugen asked Gagne if he was changing his mind. Stover said she has no objection to reconsidering the subject. . Gagne said said there the vote. workshop. there are problems with taxing districts. Haugen had been a 5/0 unanimous decision at the time of The Council agreed to discuss it further at a Whittaker said they could expedite the Glen Road process by updating the Feasibility Report and asking for a permit from the Watershed District. Brancel said, otherwise, the City would be in the position of waiting for the Watershed District to redesign the project again. B. Setting Boundaries for Taxing District Resident. Brian Maghan. 5670 Christopher Road . He wants something decided before the election so people can vote appropriately. He said the taxing district amounts to condemnation of property and this is a discriminatory practice. He said the Glen Road drainage problem is the responsibility of the City Council for not dealing with the water problem. He stated that the proposed revised project seems better. He said the Council should deal with the hydrology issue up front as land develoPs.Haugen said the Council has done so in recent years. Maghan said the drainage problems should be funded through Capital Funds or a City-wide tax. Haugen said she has brought up levYing 1 mill for drainage problems. The City is trying to figure out ways to pay for the projects. CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 10 . Stover said, if the City approves taxing City-wide for drainage problems, those who have already paid will pay again. Maghan said there will be inverse condemnation suits against the City. He doesn't think it fair that he pay for the City's negligence. The City should be able to determine how each property benefits. The City did not require Ecoff to build a pond. Nielsen said the development of Christopher Road prompted this study. The Council decided to pursue this project at that time. If there is no drainage project, Mr. Ecoff will be required to build a pond. Deb Farrell - 24695 Glen Road She is concerned that a larger pond will back-up into the Livingston house and they would be right back where they started. Norton said there would be a larger pipe between pond 2 and 3; this will handle the overflow. A swale will also be used. Maghan asked if any cost estimates have been compiled. He also asked for a copy of the Feasibility Study or a summary of the study. Whittaker said the Study is available for inspection at the City Hall. It should be available Nov. 9, 1990. . Gagne moved. Stover seconded. to instruct the Engineer to update the Feasibility Report on Glen Road. Motion carried - 5/0. WATER TREATMENT PLANT ALTERNATIVES Stover moved. Gagne seconded. to table the water treatment discussion until the next meeting. Motion carried - 5/0. SHOREWOOD FINA MART - LANDSCAPING COMPLAINT LOCATION: 24365 SMITHTOWN ROAD COMPLAINT: RICHARD MORE . Jim Heiland addressed the Council concerning the landscaping of the Fina Mart on HwY 19 and Country Club Rd. Mr. Heiland said the tree that was planted in the northeast corner of the Fina lot is obstructing the view of Tonka Motors. He thought the trees would only be two feet high and said that visibility is important to his business. Nielsen's report stated that the landscaping design was on the original site plan and Fina is completing the requirements. Gagne said that auto dealers are now required to berm their sites; he looked at the site and doesn't feel it blocks the sign. Neilsen said it would be difficult to move the tree; much of the rest of the site is blacktop. . . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 11 Heiland said the concerns he expressed when Fina Mart was planned had not been addressed. The Council said they had been addressed and the tree is part of the approved plan. ACCEPT BIDS AND AWARD CONTRACT FOR SEWER INSPECTION AND REHABILITATION RESOLUTION NO. 121-90 Norton said bids were received from three companies and Visu-Sewer was the low bid. He recommended they award the contract to Visu-Sewer. Gagne moved, Brancel seconded, to adopt RESOLUTION NO. 121-90. "A Resolution Awarding the Contract for Sewer Televising and Rehabilitation to Visu-Sewer Clean & Seal, Inc. in the amount of $25,555.95. Motion carried - 5/0 on a roll call vote. REPAIRS TO AMES BURY WELL PUMP Norton said the repairs to this pump have become an annual affair. The pump starts and stops. He has looked into a variable frequency drive. This drive regulates the pump speed based on the level of water demand, It keeps the pump from starting and stopping every time there is a demand. The Council has talked about connecting the water tower to this water system, which. would also solve this problem. He would like to look into the alternatives to solve this problem. Stover asked if this had been talked about before. Norton said they had discussed the problem but nothing was done. Gagne wanted to know about the cost of running a water pipe under Hwy. 7 to the Amesbury Well. Gagne moved to obtain an estimate of the cost of the pipe to the Amesbury Well. Motion withdrawn due to no second. Whittaker said the City should avoid the cost of a major repair to the pump. Norton said he could ask for quotes on the project. Stover moved. Watten seconded. to authorize the City Engineer to prepare a report on the alternatives to solve the pump failures in the Amesbury Water System. Motion carried - 5/0 MATTER FROM THE FLOOR Haugen asked three times for matter from the floor. There were none. STAFF REPORTS A. PLANNING DIRECTOR'S REPORT CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, OCTOBER 22, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 12 . 1. Rental Housing Code Committee Nielsen said seven people are interested in being on the Rental Housing Code Committee. They are all landlords. Nielsen wanted to know how the City should be represented. Brancel said the landlords felt the Code was too stringent. She asked what they would come up with. Nielsen said they want nothing. Brancel and Gagne said they will have a Code. Nielsen said he thought the Code was adequate. Brancel said the landlords can comment on the Code and make recommendation for change but she does not want to start over with a new Code. Nielsen said the fees could be reduced as inspections are only required every 3 years. He felt the City should cover their expenses for enforcement of the Code. Nielsen asked if a Councilmember or Planning Commission member wanted to be on the committee. Haugen said Gagne and Brancel had the experience to do this. Haugen moved, Watten seconded, to appoint Councilmembers Gagne and Brancel to the Rental Housing Code Committee. Motion carried - 5/0. . 2. Junk Boat Ordinance Nielsen said he went through the files and found six or seven junk boat complaints and most of these were nuisance complaints or zoning complaints. He will not ask for a change in the Ordinance and will handle these problems as nuisance problems. The Council agreed the Ordinance does not need to be amended. B. ATTORNEY'S REPORT 1. Update on Rapid Oil Change Sign Froberg said he is waiting to see if the sign comes down as promised. Lariat Corp., the property owner, has told Naegele Company to take down the sign. Gagne said something should be done to the company if the sign is not down, such as a fine. Froberg said he will look into the City's alternatives for pursuing Naegele. Haugen asked if Naegele has been notified. Froberg said they had. 2. Review Amendment to City Code Requiring Sprinkling ORDINANCE NO. 234 . Chapter 1305.6905 - Special Fire Suppression Systems; should be changed to read: II and abut t i ng on a street, alley, right-of-way or easement in which there is located a municipal water trunk or lateral facility." . . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, OCTOBER 22, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 13 Brancel moved, Stover seconded, to adopt ORDINANCE NO. 234 "An Ordinance Amending Section 1001.01 of the Shorewood City Building Code, II adding the sprinkling standards to the Building Code. Motion carried - 5/0 on a roll call vote. C. ENGINEER'S REPORT 1. Status of Bracketts Road Norton said he talked to the developer last week and asked him when the blacktop would be in. He reminded him they had talked in the Spring and the developer had assured him the blacktop would be in this season. But, the developer cannot, now, do it this year. The Staff has agreed to give the developer notice by registered mail and if the job is not completed the City will do it. It should be done by June of 1991. Norton asked if this road has been plowed. Haugen said it has never been plowed by the City and should not be until the improvements have been accepted by the City. 2. Grant Lorenz Drainage Norton said the Grant Lorenz drainage project is proving to be more costly than anticipated. He will discuss the project on Oct. 30, 1990. D. PUBLIC WORKS DIRECTOR'S REPORT 1. Quotes for Underground Tank Removal Whittaker said the City has three quotes for the under- ground tank removal. They do not include the cost to clean up the soil. Zdrazil recommends using Westside, the low bidder. Stover asked if there are any further tests to determine if the tanks are leaking. What will happen if the City can prove the contamination was not caused by the City. Haugen said the City will know if the soil is contaminated when the tanks are removed. Whittaker said an independent consultant will observe the tank removal and determine where the soil contamination originated Brancel moved, Gagne seconded, to accept the proposal from Wests ide Equipment for $2950 for the removal of two underground tanks. Motion carried - 5/0. E. ADMINISTRATOR'S REPORT 1. Set the date for the Election Canvas . . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, OCTOBER 22, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 14 Watten moved, Gagne seconded, to set Thursday, Nov, 8, 1990 at 7:30 P.M. for the Election Canvas. Motion carried - 5/0. 2. Appoint Senior Housing Task Force Gagne said the Senior Housing Task Force met and four people attended: Bob Reutiman, Bill Maddy, Bill Nilsen, Bob Gardner, as well as Judith Marshk, Consultant. Gagne felt they should have more people involved. The next meeting is Nov. 14th during the day. He said the Council may not want to appoint anyone yet. Haugen said they should appoint the people who attended. Watten said he would like to be involved. Gagne moved, Brancel seconded, to appoint Bob Reutiman, Bill Maddy, Bill Nilsen and Bob Gardner and Vern Watten to the Senior Housing Task Force. Motion carried 5/0. 3. RFP/Alternatives for Recycling in 1991 Already discussed. 4. Park Dedication Fees in S. E. Area and Silverwood Park Exp. Whittaker said Finance Director Rolek had summarized Park Dedication Fees and Silverwood Park Expenses for the Council. Whittaker recommended the Council send this report to the Park Commission and ask for their recommendations on the use of Park Dedication fees. The Council agreed. 5. Acquisition of Bishop Property Whittaker recommended the City stop efforts to purchase the Bishop property. Haugen asked what the City paid for the back 1/2 of the Cross property. Froberg said $150,000 for 5 1/2 acres. Gagne said the City has sufficient space for what the City needs now. Haugen said she would call Mr. Bishop, thank him, and tell him the City will not purchase the property at this time. 6. Policy on Charges for Agendas and Minutes vs Publishing Whittaker said too many people are asking for the agendas and minutes. He recommends the City provide agendas free of charge to all residents but charge non-residents $25.00 per year for agendas and charge everyone $100.00 per year for minutes. . . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 15 Gagne moved. Stover seconded to adopt the Administrator's recommendations for charges for Agendas and Minutes. Motion carried - 5/0 7. Water Meter System Whittaker said the City should review proposals for a new water meter system after considering proposals from Munitech and Excelsior for maintenance of the water and sewer systems in December. The Council agreed. 8. Joint Use Sanitary Sewer Rental Agreement Between Shorewood and Excelsior. Whittaker said it is not unreasonable for Excelsior to want payment for the Sanitary Sewer use and the rates were reasonable. Haugen said she has been irate for many years. She says the Metropolitan Waste Control Commission has been overcharging the City for years. Watten asked what the growth curve was for the City? Nielsen and Haugen said the population has not kept pace with MWCC projections. Haugen said the City should talk to the MWCC. Gagne said the MWCC will ask the City how much water it uses and this will determine the Sanitary Sewer rate. Whittaker said it took Excelsior two years to change the MWCC charges. He said the City should probably invest the money to fight the rates. Norton said Shorewood can determine their average water use and determine where excess sewer flows originate. Brancel moved. Watten seconded. to pay Excelsior $3703.68 for 1989 and $4.011.12 for 1990 for Sanitary Sewer use subject to an agreement with Excelsior on the maintenance of these shared lines. with Excelsior drafting the agreement. Motion carried - 5/0. Froberg said the City cannot charge residents for City Council Minutes unless they are published in the official newspaper. Watten moved. Stover seconded. to delete the section pertaining to charging Shorewood residents for City Council Minutes. from the previous motion. Motion carried - 5/0. 9. Preliminary Budget Approvals Under Truth in Taxation a. LMCD b. Cable Commission c. West Hennepin Human Services . . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, OCTOBER 22, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 16 d. SLMPSD Whittaker said that these agencies require approval of their budgets before the City approves their own budget. All these budgets should be subject to truth in taxation laws. The City should ask them to amend their by-laws. Bob Rascop, from the audience, said the City should take this matter up with the League of Minnesota Cities. Haugen asked Whittaker to call the League and the AMM. Whittaker asked the Council to tell him their concerns on the Excelsior Comprehensive Plan. The Staff thinks it is well done and he will have a summary for the next meeting. COUNCIL REPORTS A. Mayor Haugen None B. Councilmembers Watten asked when the house on Smithtown Road will be burned. He would like to see the trees saved. Nielsen said the burning is good practice for the fire department and will be done as soon as all title questions on the house are cleared. Stover said that on Nov. 14, 1990 from 5-7 P.M. at Excelsior School, there will be an open house concerning the changes proposed for HwY 7 and Christmas Lake Road intersection. ADJOURNMENT SUBJECT TO THE PAYMENT OF CLAIMS Watten moved, Stover seconded, to adjourn the meeting to Executive Session at 11:52 P.M. subject to the payment of claims. Motion carried - 5/0. GENERAL AND LIQUOR FUNDS - ACCOUNT NUMBER 00-00166-02 Checks issued since October 05. 1990 LIQUOR $37,172.54 GENERAL $26,846.29 TOTAL CHECKS ISSUED $64,018.93 Checks for Council approval Checks No. 5472-5519 TOTAL CHECKS FOR APPROVAL $151,955.69 . . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, OCTOBER 22, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 17 -~~ TOTAL CHECK APPROVAL LIST $215,974.62 PAYROLL REGISTER FOR OCTOBER 10, 1990 PAYROLL Checks no. 204502/204539 LIQUOR $3,113.53 GENERAL $11,874.87 TOTAL CHECKS ISSUED $14.988.40 The Council reconvened at 12:32 A. M., Gagne moved, Brancel seconded, to adjourn the Regular City Council Meeting at 12:32 A.M. Motion carried - 5/0. RESPECTFULLY SUBMITTED Katie Snyder Recording Secretary ADMINISTRATOR/CLERK LAURENCE E. WHITTAKER