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032591 CC Reg Min CITY OF SHOREWOOD ~EGULAR CITY COUNCIL MEETING MONDAY, MARCH 25, 1991 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 1 . M I NUT E S CALL TO ORDER Mayor Brancel called the meeting to order at 7:00 P.M. PLEDGE OF ALLEGIANCE ROLL CALL Present: Mayor Brancel, Councilmembers, Stover, Daugherty and Lewis, City Attorney Froberg, Acting City Administrator Nielsen, City Engineer Dresel. Absent: Councilmember Gagne REVIEW AGENDA Daugherty moved, Stover seconded to approve the Agenda with the following corrections: . 1 . 2. Nielsen asked that item 2A be postponed_<Mar. 5th minutes) Brancel added item 19 - an Executive Session to discuss the pending Kennelly litigation. Motion carried - 4/0 APPROVAL OF MINUTES A. Regular City Council Meeting - March 11, 1991 Stover moved, Lewis seconded, to approve the City Council Minutes of March 11, 1991. Motion carried - 4/0. CONSENT AGENDA Lewis moved, Stover seconded, to approve the following Consent Agenda: A. Approve Route - 11th Annual Easy Race B. Approve Payment Voucher No. 1 - Visu-Sewer . Motion carried - 4/0 1 CITY OF SHOREWOOD 'REGULAR CITY COUNCIL MEETING MONDAY, MARCH 2~, 1991 COUNCIL CHAMBERS ~755 COUNTRY CLUB ROAD PAGE 2 . PARK COMMISSION REPORT Park Commission Liaison Vogel said the Park Commission did not meet last week. PLANNING COMMISSION REPORT Planning Commission Liaison Stover said the Planning Commission did not meet. FINDINGS OF FACT - SIMPLE SUBDIVISIONI COMBINATION AND VARIANCE RESOLUTION NO. 28-91 APPLICANT: LOCATION: Minnetonka Country Club 24575 Smithtown Road Stover moved, Lewis seconded, to adopt RESOLUTION NO. 28-91 "A Resolution Approving the Subdivision and Combination of Real Property and Granting a Variance Therefore for Minnetonka Country Club." Motion carried - 4/0 . FINDINGS OF FACT - VARIANCE FOR TWO DWELLINGS ON ONE LOT RESOLUTION NO. 29-91 APPLICANT: LOCATION: Dennis Clark 20880 Radisson Road Stover moved, Daugherty seconded, to adopt RESOLUTION NO. 29-91 "A Resolution Approving a Variance for Two Dwellings on One Lot for Dennis Clark." Motion carried - 4/0 FINDINGS OF FACT - C.U.P. TO ALLOW AGRICULTURAL RESOLUTION NO. 30-91 USE IN THE R-1A ZONING DISTRICT. APPLICANT: LOCATION: Cliff Brandhorst 27225 Smithtown Road Stover moved, Daugherty seconded, to adopt RESOLUTION NO. 30-91 "A Reso.lution Granting A Conditional Use Permit Providing for Agricultural Use in a Single-Family Residential District for Cliff Brandhorst." . Motion carried - 4/0. 2 . . . CITY OF SHOREWOOD 'REGULAR CITY COUNCIL MEETING MONDAY. MARCH 25. 1991 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 3 UPDATED FEASIBILITY REPORT - GLEN ROAD DRAINAGE PROJECT RESOLUTION NO. 31-91 Acting City Administrator Nielsen informed the Council that the Engineer has updated the feasibility report for the Glen Road_drainage project.__He said the updated report makes better use of the topography of the site and will result in less site alteration, Nielsen said the Staff suggests the Council call another public hearing for all affected property owners. Stover moved, Lewis seconded to adopt RESOLUTION NO. 31-91 "A Resolution Accepting the Updated Feasibility Report for the Glen Road Drainage Project and calling a Public Hearing for April 22, 1991." Motion carried - 4/0. S. E. AREA WATER TREATMENT PLANT A. Approve Plans and Specifications and Direct Notice to Bidders (Plans and Specifications Availabl~ for Review at City Hall) Noel Vogen. Associated Consultants. presented the plans for the S. E. Area Water Treatment Facility. He said the plant will be a 1000 GPM pressure filter system. The pipe will be expanded and the iron is oxidized and is then filtered. The water can be chlorinated at this point. There is a periodic backwash in the system. He consulted with the Park Commission and they suggested the building be redesigned to make it more obscure. The building will be dug into the hill and be constructed of rock face concrete block. Railings will be added to the retaining walls for safety. Lewis asked if there was any attempt to match the existing building. Vogen said they tried to make the building blend in with the surroundings. Lewis said the building is too large to be obscure and when Silverwood Park is developed the building will be very visible. Stover suggested they show the plans to the neighbors. RESIDENT - MRS. VOGEL asked who would pay for the sludge that is pumped into the sewer from the water treatment plant. Stover said the City pays. Brancel said there is no definite charge per gallon of water used. Nielsen said the sewer flow is estimated because not all residents are on City water. Vogel said she would like to see some figures indicating the increase in flow. Lewis asked Vogen is he could get the figures. Vogen said he would. 3 CITY OF SHOREWOOD 'REGULAR CITY COUNCIL MEETING MONDAY, MARCH 2~, 1991 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 4 . Lewis moved, Stover seconded, to table the discussion on the water treatment facility until the plans can be shown to the neighborhood and the construction and other matter discussed. Motion carried - 4/0. Nielsen asked if the City should send out notices. Lewis said the Staff should do that within 10 days and he would discuss the time and place with Nielsen. Vogen will be present to present the material. FEASIBILITY REPORT - PINE BEND WATERMAIN EXTENSION RESOLUTION NO. 32-91 Engineer Dresel estimated the cost at $4800 per household and that includes the use of some street funds. Stover moved, Daugherty seconded, to adopt RESOLUTION NO. 32-91 "A Resolution Receiving the Feasibility Report on the Pine Bend Watermain Extension and call ing for a Publ ic Hearing on Apri I 22, 1991." Motion carried - 4/0 . SHADY HILLS DRAINAGE PROJECT - PROPOSED LOT LINE ADJUSTMENT Nielsen said the residents of Shady Hills whose property abuts the drainage pipe wish to have the City approve a minor lot line adjustment in exchange for the necessary easements for the drainage project. The Staff proposes the City initiate the lot line adjustment and schedule it for review by the Planning Commission at their April 2nd meeting. Stover moved, Lewis seconded, to approve initiating the lot line adjustment for the Shady Hills Drainage Project and send the matter to the Planning Commission for review. Motion carried - 4/0 FREEMAN PARK PUMP HOUSE Nielsen the Staff had considered a new design for the roof of the Freeman Park pump house. The roof will be a standing seam, steel roof with a slight pitch. It will not look very different from the previous design but will keep the building within the $2000 . established by the Council. 4 r CITY OF SHOREWOOD "REGULAR CITY COUNCIL MEETING MONDAY, MARCH 2~, 1991 COUNCIL CHAMBERS 57~~ COUNTRY CLUB ROAD PAGE 5 . CHURCH ROAD IMPROVEMENT PROJECT - R.O.W. ACQUISITION . . Nielsen said he and City Attorney Froberg met with Mr. Dale Johansen and Mr. Johansen agreed to sell his lot at the end of Church Road for $23,000 with the provision that the City be responsible for abandoning the well on the property. Nielsen said the State of Minnesota will require the well to be abandoned at a cost of $300 to $600. City Attorney Froberg said the seller has accepted the City's offer. He will provide a warranty deed, abstract of title. The seller will pay real estate taxes for_1991. He will payoff the balance on the current mortgage and will pay the filing fees. Daugherty asked how the value of the land was determined and if it was in line with values in the area. Froberg said a professional appraisal was obtained. Nielsen said the feasibility reported valued the lot at $24,000. Lewis asked if there will be any additional expense for the well abandonment and what is involved in abandoning the well. Nielsen said the pipe has to be pulled and the hole filled by a licensed well driller or supervised by one. Froberg said the City must obtain a permit from the State if the well is not sealed before the closing. Stover moved, Daugherty seconded, to approve the agreement to purchase the property of Dale Johansen and to set a closing date for the date the well is capped, providing the cost to the City for capping the well does not exceed $600. Motion carried - 4/0. STREET LIGHT REQUEST - WOOD DRIVE/HIGHWAY 7 Nielsen said NSP has informed the City that there is no power available to the location for the Street Light on HwY 7 and Wood Drive. He said the policy is to pay for the monthly electric bill for the light but not any other costs. The Council agreed to keep the current policy and to inform the petitioners that they must pay to have the power provided to the site. APPOINT JOE PAZANDAK BUILDING OFFICIAL RESOLUTION NO. 33-91 Nielsen said he has ~ecided not to pursue recertification as a Building Official. He recommends the City appoint Joe Pazandak as Building Official for the City of Shorewood. He said Pazandak has a Class II certification. 5 . . . CITY OF SHOREWOOD 'REGULAR CITY COUNCIL MEETING MONDAY. MARCH 25. 1991 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 6 Stover moved. Lewis seconded. to adopt RESOLUTION NO. 33-91 "A Resolution Appointing Joe Pazandak as Building Official for the City of Shorewood." Motion carried - 4/0. MATTERS FROM THE FLOOR. STAFF REPORTS: A. ATTORNEY I S REPORT Froberg said he had no report except what would be discussed in the Executive Session. B. ENG INEER I S REPORT Dresel said he has two tapes the Council might want to view. One tape was narrated by Mike Fairbourne and concerned pavements. The other tape was the sewer video. Brancel suggested the Council view the tapes 1/2 hr. prior to their next meeting. C. PLANNING DIRECTOR'S REPORT Nielsen said the RFPs for Engineer and Attorney will be due the week after the new Administrator takes office, about May 1. He said the new Administrator should be involved in the discussion. He asked the Council how they felt about this. Daugherty and Stover agreed with him. Brancel and Lewis did not think it was necessary to wait. COUNCIL REPORTS. A . MAYOR BRANCEL Brancel had no report. C. COUNC I LMEMBER STOVER Stover had no report D. COUNCILMEMBER LEWIS Lewis reported on the Task Force for the Old Market Road. He would like to have Benschooft & Associates do a report on the intersection. Stover asked if a task force has been appointed. Lewis said Jim Berdahl has been appointed Chairman. 6 CITY OF SHOREWOOD ~REGULAR CITY COUNCIL MEETING MONDAY, MARCH 2~, 1991 COUNCIL CHAMBERS ~7~~ COUNTRY CLUB ROAD PAGE 7 . Lewis said no clear consensus was reached on who should be appointed. He said there have been volunteers. Stover said the Council usually appoints the people on a task force. Brancel asked for a list of people. Lewis said he does not want to delay the implementation of the task force. Brancel does not want to spend money for the task force until Trivesco actually starts the project. Daugherty said the project should include a study of the traffic problem in the entire area. Lewis said the Task Force goal should be to alleviate concern that Old Market Road will become a collector street. Lewis moved, Daugherty seconded, to approve '3000/'4000 budget to hire Benschooft & Associates to study the traffic conditions at Old Market Road contingent upon Trivesco purchasing the bonds for the Waterford I II project. Motion carried - 4/0. E. COUNCILMEMBER DAUGHERTY . Daugherty asked Brancel if there has been an meeting between the Police Dept. and the snowmobile group. Brancel said the meeting is set for April 10th. ADJOURNMENT The Council adjourned to Executive Session at 8:13 P.M. to discuss the pending Kennelly litigation. RECONVENE AFTER EXECUTIVE SESSION The Council was reconvened in open session at 9:20 P.M. ADJOURNMENT SUBJECT TO THE PAYMENT OF CLAIMS Daugherty moved, Stover seconded, to adjourn the meeting at 9:21 P.M. subject to the payment of claims. GENERAL AND LIQUOR FUNDS - ACCOUNT NUMBER 00-00166-02 Checks issued since March 6, 1991 . LIQUOR '40,158.24 TOTAL CHECKS ISSUED GENERAL $ 24,676.48 $ 64,834.72 7 CITY OF SHOREWOOD , . ,~REGULAR CITY COUNCIL MEETING MONDAY, MARCH 2~, 1991 . Checks for Council approval Checks No. 6416-6458 CHECK REGISTER FOR MARCH 12. 1991 PAYROLL Checks no. 204962/205000 LIQUOR $3,078.89 . RESPECTFULLY SUBMITTED Katie Snyder Recording Secretary ACTING CITY ADMINISTRATOR BRADLEY J. NIELSEN . 8 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 8 TOTAL CHECKS FOR APPROVAL $122,585.22 TOTAL CHECK APPROVAL LIST $187,419.94 GENERAL $11,754.27 TOTAL CHECKS ISSUED $14,833.16