050691 CC SP Min
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CITY OF SHOREWOOD
SPECIAL COUNCIL MEETING WORKSHOP
MONDAY, MAY 6, 1991
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
CALL TO ORDER
Mayor Brancel called the meeting to order at 7:00 P.M.
ROLL CALL
Present: Mayor Brancel, Councilmembers Stover, Lewis, Daugherty
and Gagne, City Administrator Hurm.
REVIEW AGENDA
The agenda was approved with no changes.
CONSIDERATION OF PROCEDURES IN ACQUIRING PROFESSIONAL SERVICES
A memorandum from Administrator James Hurm, dated May 6, 1991
concerning City Attorney options was reviewed. Questions were
raised concerning contractural arrangements, size of firm,
location, experience, residence, fee structure, services, and a
selection process. There was also a discussion on Administrator
Hurm's memorandum dated May 1, 1991, concerning attorney and
engineer requests for proposals. The Council concurred that
because of the technical nature of the engineering position a
committee should be formed to narrow the field to be interviewed.
The committee would consist of the Administrator, the Planner, the
Public Works Director, and two outside municipal engineers. The
Council would determine later how active they want to be in the
actual interview process.
During the discussion on engineering services Councilmember Lewis
stated that he feels it important that we go through this process
because of the cost of engineering services and because there are
specialized needs for parks, roads and underground improvements for
which different firms may be more qualified. R. Gagne and K. Stover
indicated that they are not interested in change. R. Daugherty
stated it is important that we follow through with the requests for
proposal process. It is important to listen to proposals to see
what is out there. It was the consenses of the majority of the
City Council that the selection process for engineer and attorney
be continued. It is the goal of the Council to hire the best
engineering services and legal services for the city of Shorewood.
The proposals for legal services were distributed to the members of
the Council who will review them individually and rank them. The
rankings will be turned over to the Administrator Monday, May 13th.
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CITY OF SHOREWOOD
COUNCIL WORKSHOP MEETING
MAY 6, 1991 - PAGE 2
The Administrator will then review the results with the composite
rankings with the Mayor. Selection criteria and interview format
will still have to be developed.
The Administrator will begin to establish a selection committee for
engineering services.
ADJOURNMENT
There being no further business the meeting was adjourned at
9:00 P.M.
RESPECTFULLY SUBMITTED,
JJ mes C. Hurm
ity Administrator