061991 CC WS Min
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
WEDNESDAY, JUNE 19, 1991
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
1 . CONVENE
Mayor Brancel called the meeting to order at 7:00 P.M.
ROLL CALL
Present: Mayor Brancel, Councilmembers stover, Gagne, Lewis,
city Administrator Hurm and Police Chief Richard Young.
Absent: Daugherty.
2. PREPARE FOR CITY ENGINEER INTERVIEWS
Administrator Hurm reviewed for the Council the process which had
been used by the engineer selection committee to reduce the number
of firms under consideration from fourteen to three. The committee
consists of Administrator Hurm, Don Zdrazil, Brad Nielsen, Alan
Orsen (Administrator/Engineer of Wayzata) and Lloyd Pauley
(Director of Operations and Maintenance City of Minnetonka). The
engineering evaluation questions which will be used for the
interviews were reviewed along with the proposed procedure for the
interviews. It was the consensus of the Council that the
interviews would be held by the committee during the day and video
taped for review by the Councilmembers who would not be able to
attend. The committee will recommend the firms to the Council in
priority order and explain the reasons for the recommendations.
Preliminary dates selected were July 17th or July 18th.
Administrator Hurm reported that he had talked with Councilmember
Daugherty who indicated a real concern for the method of billing
for engineering services. The method of billing will be
specifically identified in writing. Project design work will be
done on a hourly basis with a not to exceed cap.
3. PREPARE FOR LEGAL SERVICES INTERVIEWS
Chief Young was present for this discussion. The Chief was asked to
investigate and make recommendations to the Council on one or two
attorney's which would do a good job in the area of prosecutions.
This report will be given before the interviews of the four
finalists which are scheduled for the evening of Wednesday,
July 17. If an attorney can be identified to offer prosecution
services only, those services would then be removed from the City
attorney. A list of five draft questions for the interviews were
reviewed and approved. The interviews will consist of a
presentation and a series of questions asked of each firm by the
City Council. The interviews will be scheduled at 6:30 pm, 7:15
pm, 8:00 pm and 8:45 pm.
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CITY COUNCIL WORK SESSION MINUTES
WEDNESDAY, JUNE 19, 1991 - Page Two
4. DISCUSSION ON CAPITAL IMPROVEMENT PROGRAM AND BUDGET FORMAT
Administrator Hurm reviewed for the Council the proposed steps of
the Capital Improvement Program/Budget Process. Also, reviewed was
a memorandum and schedule for the Public Works facility. It was
the consensus of the Council that the staff should pick two
architectural firms to be sent requests for proposals for design of
the facility. This should be done as quickly as possible. It
should be the goal of the City to not only complete the site
grading work but also complete the salt storage facility in 1991.
5. PRELIMINARY DISCUSSION ON WATERMAIN POLICY
The Council reviewed a work sheet on special assessment policies
for watermain installation as well as a check list of items to be
considered when watermain is petitioned.
6. SCHEDULE OF WORK SESSIONS
There was a consensus of the Council that the following schedule is
established for the consideration of the various elements of the
Capital Improvement Program.
. Monday, July 8
Tuesday, July 9
Tuesday, July 23
Monday, July 29
Monday, August 12
Monday, August 19
7 . ADJOURNMENT
6:30 P.M. Personnel matters (Conference Room)
7:00 P.M. Cancel Regular Council Meeting
Water Policy - Public Facilities
7:30 P.M. Joint Meeting with Park Commission
on Park CIP
7:00 P.M. Sanitary Sewer - Water Continuation
7:00 P.M. Streets - Drainage
7:00 P.M. Cancel Regular Council Meeting
Eauipment - Water and Other
Continuation
7:00 P.M. continuation
The City Council Work Session was
ESPECTFULLY SUBMITTED
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James C. Hurm
. City Administrator