070891 CC WS Min
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CITY OF SHOREWOOD
CITY COUNCIL MEETING/WORK SESSION
MONDAY, JULY 8, 1991
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
6:30 P.M. - WORK SESSION ON PERSONNEL MATTERS
Mayor Brancel called this work session to order at 6:35 P.M. All
members of the City Council and Administrator Hurm were present.
Administrator Hurm reviewed the proposed job description changes
for City administrative personnel. Following discussions there
was a concensus of the Council that the job descriptions and
various recommendations be adopted by the Council at the July 22nd
meeting.
The work session was adjourned at 7:10 P.M.
1. CONVENE
Mayor Brancel called the Special City Council meeting to order at
7:10 P.M..
ROLL CALL
Present: Mayor Brancel, Councilmembers Stover, Gagne, Lewis,
Daugherty, City Administrator Hurm, Attorney Froberg,
Engineer Dresel and Public Works Director Zdrazil.
REVIEW AGENDA
The agenda was approved as stated.
2. APPROVAL OF MINUTES
A. Gagne moved, Lewis seconded to approve the minutes of the
City Council Work Session of June 19, 1991.
Motion carried - 5/0
B. Gagne moved, Stover seconded to approve the minutes of
the Regular city Council Meeting of June 24, 1991.
Motion carried - 5/0
3. CONSENT AGENDA
Administrator Hurm stated that the motion, under Item 3A, is that
GWK Properties be given approval of an extension on the appeal of
Notice to Remove to July 21, 1991, and the motion under Item 3E, is
to set a Public Hearing to Amend the Zoning Ordinance for 8:00
P.M., at the Tuesday, August 6th Planning commission meeting
Stover moved, Gagne seconded, to approve the Consent Agenda.
Motion carried - 5/0
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ATTACHMENT #2A - MINUTES
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CITY COUNCIL WORK SESSION/MEETING MINUTES
MONDAY, JULY 8, 1991 - Page Two
4. REPORT ON PERSONNEL MATTERS WORK SESSION AND ACTION ON
RECOMMENDATIONS
Gagne moved, Lewis seconded to table Agenda Item 4 to the Regular
City Council meeting of July 22, 1991.
Motion carried - 5/0
5. 7:15 P.M.- CONVENE INTO WORK SESSION ON THE CAPITAL
IMPROVEMENT PROGRAM REGARDING WATER POLICY AND PUBLIC
FACILITIES.
City Administrator Hurm reviewed for the Council the site plans for
the Public Works facility including plans for the facility being
laid out entirely on the westerly parcel (Parcel A) and a layout
utilizing both Parcels A and B. Mayor Brancel stated that she
talked last week with the owner of Parcel B, who indicated that he
would be willing to sell the property to the City for $235,000.
The City would have to pay for all closing costs. It was explained
that the original plan called for the facility be laid out on both
Parcels A and B but when Parcel B was not available Parcel A was
purchased and the project redesigned to fit on Parcel A. If Parcel
B became available it would allow for much better landscaping and
buffering, better entrance to the site, better general aesthetics,
and would allow for expansion, including a site for a future
compost area. There was significant discussion on the merits of
purchasing Parcel B. The general consensus was the Mayor should
again try to talk to the owner of the property stating that the
City would be willing to pay the $235,000 with no strings attached
and no contingencies. The City would pay up to $5,000 fees and
taxes. The City prefers that the payment be spread over a number
of years with no interest. The 1990 appraisal done for the City
valued the property at $210,000. Engineer Dresel stated that the
savings associated with being able to use graded material on site
rather than having to truck it off site which would be required if
Parcel A alone is used would amount to about $30,000. Taking this
into consideration a figure of $235,000 would be justified.
Councilmen Daugherty and Lewis both indicated that the front
portion of the easterly Parcel B is not utilized in either plan and
could perhaps be sold in the future if that land is not needed.
Councilman Lewis stated that he wants an understanding that the
front third of the property can be sold at some point, if it is not
needed, to reduce the costs of the project. The Mayor will talk
again with the owner of Parcel B and report back to the Council.
Administrator Hurm noted that the Excelsior Fire Department, on an
informal basis, has indicated an interest in the possibility of
utilizing the Public Works facility to keep one fire engine on an
interm basis and on a more long term basis to incorporate a garage
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CITY COUNCIL WORK SESSION/MEETING MINUTES
JULY 8, 1991 - Page Three
stall for an engine further to the west, perhaps along with work
that is done near the Minnewashta School for a water tower. He
further noted that the water plan calls for a water tower and
treatment to be located on the west side of the City near the
Minnewashta School. He reviewed a capital improvement finance plan
for the Public Works facility indicating that the facility could be
built in 1993 with funds on hand on sites A and B. The facility
would be able to be built in 1992 if is built only on Parcel A.
Finally he noted that some $30,000 has been set aside for the
improvement of the City Hall parking lot and the City Hall itself
following moving the sand and salt to the new facility.
ci ty Administrator Hurm reviewed for the Council a three page
memorandum entitled "Discussion Outline - Water Facility Expansion
Section, Capital Improvement Program". Reasons for improvement to
the system were reviewed, basic philosophical questions were asked,
including questions on assessment policy. One potential assessment
scenerio was reviewed which included an estimated $275 per unit
assessment for a new treatment plant construction, an estimated
$450 per unit elevated storage and trunk watermain, and an
estimated $3,675 for basic watermain construction. The Council
will meet again for further discussions on the questions raised.
In the interim they asked staff to further develop a unit
assessment charge concept for review in the future.
6. ADJOURNMENT
Lewis moved, Daugherty seconded, to adjourned the work
meeting at 10:15 P.M. subject
RESPECTFULLY SUBMITTED
and
vW\
ames C. Hurm
ity Administrator
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