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092391 CC Reg Min ~./CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. SEPTEMBER 23, 1991 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 1 . M I NUT E S 1. A. CALL TO ORDER PLEDGE OF ALLEGIANCE B. ROLL CALL Present: Mayor Brancel, Councilmembers Gagne, Stover, Daugherty and Lewis, City Administrator Hurm, City Attorney Sellergren, City Engineer Dresel, City Finance Director Rolek and City Planner Nielsen. C. REVIEW AGENDA Administrator Hurm asked that item 3C of the Consent Agenda be changed to a Motion to Deny an Extension on Notice to Remove for Scott Gysland. He also asked that item 3G and 3H be pulled from the Consent Agenda for discussion. . Gagne moved. Stover seconded to approve the Agenda as corrected. Motion carried - 5/0 2. APPROVAL OF MINUTES A. City Council Meeting - September 9, 1991 Gagne moved, Stover seconded to approve the City Council Minutes of September 9. 1991 with the following corrections: 1. Pg. 9 - Gagne said he would like to see the City mail a calendar of holiday recycling pick-ups to each resident. 2. Pg. 11 - item C - Councilmember Stover - Stover said she received a letter from the Deephaven Mayor concerning the division of costs by the Excelsior Fire Department. Motion carried - 5/0 B. City Council Work Session - CIP 1992-1996 - September 16, 1991 Gagne moved, Daugherty seconded to approve the City Council Work Session Minutes of September 16. 1991. . Motion carried - 5/0 :l . , . REGULAR CITY COUNCIL MINUTES SEPTEMBER 23, 1991 - PAGE 2 . 3. CONSENT AGENDA - RESOLUTION NO. 100-91 RESOLUTION NO. 101-91 RESOLUTION NO. 102-91 Gagne moved. Daugherty seconded to approve the Consent Agenda and Adopt the Resolution Therein. Motion carried - 5/0 Mayor Brancel read the following Consent Agenda. She stated that there will be a hearing for item G on October 28, 1991 at 7:15 P.M. and a hearing for item I on Sept. 30, 1991 at 7:00 P. M. A. Motion Approving Refuse Collector's License - Waconia Sanitation. B. Motion to Approve an Extension on Notice to Remove Appellant: LeRoy Kramer Location: 4474 Enchanted Lane C. Motin to Deny an Extension on Notice to Remove Appellant: Scott Gysland Location: 4812 Ferncroft Drive D. Motion to Adopt RESOLUTION NO. 100-91 "A Resolution Accepting Improvements and Releasing Letter of Credit - Fox Run West. II Applicant: Fullerton Lumber Co. Location: Yellowstone Trail . E. I Motion Accepting 1991 Audit Proposal - Abdo, Ad~O & Eick F. Motion to Adopt RESOLUTION NO. 101-91 "A Resolution Setting a Public Hearing on Proposed Assessments for Project No. 91-11, Watermain Extension, Street, Construction and Appurtenant Work. Pine Bend and Howards Point Roads and setting the date for October 28. 1991 at 7: 15 P.M. II G. Pulled - will be placed on a future agenda. H. Pulled I. Motion to Adopt RESOLUTION NO. 102-91 "A Resolution Approving the Revised Concept Plan for Gideon's Cove P.U.D." Consent Agenda item G - Resolution Setting a Public Hearing for Special Assessments of Church Road Improvements. City Engineer Dresel informed the Council that not all the residents of Church Road have granted easements for the construction project. He said the bid was awarded to Widmer construction during the summer and there is not enough time left to start the project before winter. . Gagne asked how many residents want the project. :;:'~ , _' -'REGULAR CITY COUNCIL MINUTES SEPTEMBER 23, 1991 - PAGE 3 . Gagne asked how many residents want the project. Dresel said he has held meetings with the neighbors and there are eleven who want the project and one that does not. Daugherty asked if the time has expired on the bid from Widmer. Dresel said the bid has already expired. He said the project can be bid again in the winter. Dresel told the Council they may have to condemn the land for the easements. Councilmember Stover asked how long the condemnation process takes and how much will it cost. Dresel said the process takes 90 days and the costs are negotiated with the resident. Stover said this additional cost will be added to the cost of the project. Gagne said, because of the delay, the street will flood again in the spring. ORDINANCE NO. 244 4. ORDINANCE ESTABLISHING A SENIOR HOUSING COMMITTEE Brancel read the purpose of the Senior Housing Task Force. Administrator Hurm added minor changes to the Ordinance. . A. Subd. 2 Meetings: The Task Force shall meet monthly or at the call of the chair, and all meetings shall be open to the public. B. SUNSET CLAUSE - Unless sooner completed the duties of the Task Force shall be completed and the Task Force disbanded by 31 December 1993. Stover moved, Gagne seconded to adopt ORDINANCE NO. 244 "An Ordinance Amending Title 200 of the Shorewood City Code Establishing a Senior Housing and Services Task Force. II Motion carried - 5/0. Stover asked Hurm if he will be contacting the previous Senior Housing Task Force to serve on the new Task Force. Hurm said he will do what the Council wants. Gagne said the positions should be open to everyone in Shorewood who qualifies. The Council agreed. 5. REVIEW LANDSCAPE PLANS - EXCELSIOR COVENANT CHURCH Applicant: Jack Streed Location: 19955 Excelsior Blvd. . ""REGULAR CITY COUNCIL MINUTES SEPTEMBER 23, 1991 - PAGE 4 . Planner Nielsen explained that the Excelsior Covenant Church was granted a C.U.P. to build an addition to the Church. However, the C.U.P. was contingent upon their submitting a landscape plan for approval by the City Council. Nielsen said his staff report recommended landscaping on the north and west sides of the site. He said he talked with Jim Vol ling, Chairman of the Excelsior Covenant Church Building Committee and they propose to transplant arborvitae from the front of the church to the north and west sides. Nielsen said this would be consistent with the landscape plan. Jim Vol ling - addressed the Council and told them he disagrees with Nielsen's report. He said the west side of the church is adjacent to a heavily wooded lot and this screens the west side. Nielsen said the lot has deciduous trees and there will be no cover in the winter. Brancel said she thought someone had tried to develop the lot next to the church. Nielsen said yes, there was a proposal to develop the lot at one time and it is zoned two family, residential. He said there is a gap between the woods and the church and tranplanting arborvitae will fill the gap and not as many will be needed. . Daugherty said he drove by the church and thought the northwest side of the church needed more screening than the west side. Councilmember Lewis asked Nielsen if he had come to an agreement with Vol ling. Nielsen said Vol ling will transplant the trees to the west side if he has to. Lewis asked how many trees will be needed for the buffer. Nielsen suggested six. Brancel said the Council cannot make decisions based on financial hardship. Lewis said it should be possible to satisfy the C.U.P. with existing material and not have to have an added expense. He suggested planting half the existing trees to the west and half to the north of the church. Lewis moved, Daugherty seconded to approve the landscape plan of Excelsior Covenant Church and transplant 4 existing trees from the front of the church to the west side and 4 existing trees to the northwest side. Motion carried - 3/2 (Gagne, Brancel) 6. COMMISSION REPORTS: A. Planning Commission . Stover said there was no Planning Commission meeting. 4 . 'REGULAR CITY COUNCIL MINUTES SEPTEMBER 23, 1991 - PAGE 5 . B. Park Commission Steve Dzurak reported to the Council from the Park Commission. 1. He said the Snowmobile Ordinance was not discussed at the last Park Commission meeting. The Commission is awaiting language from Police Chief Young to incorporate into the Ordinance. They expect to finalize the Ordinance by the Oct. 8 meeting. Dzurak said enforcement of an Ordinance is important and the Commission would like to see a volunteer patrol established under the administration of the Chief of Police and City Administrator. 2. The fee schedule for the use of Park facilities will be finalized at the Oct. 8th meeting. 3. The Park Commission will hold a meeting with area businesses to discuss volunteer opportunities in the Shorewood Park System. 7. MATTERS FROM THE FLOOR. . CHARLES THOMPSON - 5260 ST. ALBANS BAY RD. asked the Council for a 30 day extension of time to file the final plat of his subdivision. He said the signing of some paperwork is being delayed. City Attorney Sellergren said the Council can grant ~ 30 day extension. Gagne moved. Stover seconded to grant a 30 day extension for the filing of a final plat to Charles Thompson. Motion carried - 5/0 LEROY KRAMER - asked about his 30 day extension. Brancel said it was granted. Kramer asked if he could get a 60 day extension to remove an old car. Brancel said they usually grant only 30 days for an extension. 8. STAFF REPORTS: A. ATTORNEY'S REPORT He had no report. B. ENGINEER'S REPORT He had no report. . C. PLANNING DIRECTOR'S REPORT J . . . ""REGULAR CITY COUNCIL MINUTES SEPTEMBER 23. 1991 - PAGE 6 He had no report. D. ADMINISTRATOR'S REPORT 1. Report on Excelsior Fire Department Formula. Hurm said the Excelsior Fire Department is gathering information about the formula used to determine cost basis for each City and will make a presentation to the Council. 2. Resident Letter Requesting Signage in the Covington/Vine Ridge Area. Hurm said "Slow - Children at Play" signs were requested in Shorewood Oaks and have been requested by the Covington/Vine Ridge Homeowners Association. He said Mn/Dot does not approve of these signs because they give a false sense of security and are ineffective. Hurm suggested the Council request more Police patrol in these two areas. He said a sign has been placed at Covington Road directing traffic away from Covington Court. 3. Update on Speed Study - Shorewood Oaks Drive/Oak Leaf Trail. Hurm said Mn/Dot has completed it's speed study of Shorewood Oaks Drive and does not recommend lowering the speed limit. However, they recommend the installation of two "turn ahead" arrow signs. He said speed limit signs have been installed as directed by the Council. He said the residents of Shorewood Oaks want to talk to the Council at the next meeting. Gagne said there are a lot of children in the Shorewood Oaks neighborhood. Daugherty said additional patrol in the Covington and Shorewood Oaks neighborhoods should be added. Steve Dzurak said he lives on Vine Ridge and that most of the speeding problems are from non-residents. He said more police patrol would help the problem. Stover moved. Gagne seconded to request increased Police patrol in the Shorewood Oaks and Covington/Vine Ridge and send a report to the City Counci 1. Motion carried 5/0 4. Policy on Cost Reimbursement for Citizen Request for Minutes, Agendas and Documents. Hurm said a lot of time and money is spent copying and mailing agendas and minutes of City Council meetings. t:1 . . . ,".REGULAR CITY COUNCIL MINUTES SEPTEMBER 23. 1991 - PAGE 7 He suggested the following policy regarding distribution of agendas and minutes. 1. Agendas: $35.00 per year or 25 cents per page. 2. Minutes (After City Council Approval): $75.00 per year or 25 cents per page. Daugherty moved. Lewis seconded to approve the policy on cost reimbursement for Minutes. Agendas and Documents. Motion carried - 5/0 Hurm said 1. 2. he would like to add two items to the Sept. 30th meeting. A presentation by Judith Marshik concerning a public opinion poll. Discussion of R& W Roll Off - concerning fall clean-up. The Council agreed to hold these discussions at the 7:00 P.M. meeting. Finance Director Rolek informed the Council that he asked Springsted, Inc. if the bond issue should be lowered because the Church Road project is delayed. Springsted advised against this. They said the cost of issuing a separate bond for the Church Road project will be higher. In addition, the interest rates are currently at a low point. Gagne asked what will happen if the Church Road project is not done. Hurm and Rolek said the money could be used for other projects. Sellergren said the City may not be able to use the money, it depends on how the bond is structured. COUNCIL REPORTS. A. MAYOR BRANCEL 1. Report on Prosecuting Attorney Selection Committee. Brancel said the Committee will interview the following attorneys on October 2, 1991: A. Kenneth Potts B. William Henney C. Greg Keller D. George Hoff Stover asked if a decision will be made on Oct. 2. Daugherty asked Hurm how much money the City will save on prosecutions. Hurm said the City may pay under $20,000 per year. The formula will be divided among the four cities, similar to the Police Department formula. Shorewood will pay a lump sum only for it's own prosecutions. I . o~REGULAR CITY COUNCIL MINUTES ..' SEPTEMBER 23, 1991 - PAGE 8 . . . 2. Request for City Flag Brancel said the North American Vexillological Association is holding a convention in Minneapolis Oct. 11,12,13 and Mayor Don Fraser has asked for Shorewood's flag. Gagne moved. Lewis seconded to send the City flag to the Vexillological Society convention in Minneapolis. Motion carried - 4/1 (Stover) 3. Parade of Homes Resident Sign Request - Christmas Lake Road. Brancel presented pictures of the parking along Christmas Lake Road during the Parade of Homes. She said there have been numerous complaints. She said the Council should consider the parking problem for next year's Parade of Homes and restrict the parking on substandard streets. Brancel and Hurm said the motion to allow parking for the Parade of Homes did not specify parking on only one side of the street. They sent a clarifying letter to the developer. B. COUNC I LMEMBER GAGNE He had no report. C. COUNCILMEMBER STOVER Stover asked Hurm if the staff routinely sends follow up letters to individuals who have applied for positions within the City. Hurm said yes. She also asked if the Finance Board had received letters. Hurm said yes. Stover also asked if meetings can be held on Nov. 5, Election Day. Hurm said the City can have meetings because Shorewood has no elections. D. COUNC I LMEMBER LEWI S He had no report. E. COUNCILMEMBER DAUGHERTY He had no report. The Council reviewed a list of meetings through the end of the year and decided to cancel the meetings on Nov. 11 and Dec. 23, 1991. ADJOURNMENT SUBJECT TO THE PAYMENT OF CLAIMS Gagne moved. Daugherty seconded to adjourn the meeting at 8:27 P.M. 8 \ '.: :"REGULAR CITY COUNCIL MINUTES .' SEPTEMBER 23, 1991 - PAGE 9 . Motion carried - 5/0 GENERAL AND LIQUOR FUNDS - ACCOUNT NUMBER 00-00166-02 Checks issued since September 10, 1991 Check No. 7505-7558 LIQUOR $ 75,866.03 TOTAL CHECKS ISSUED GENERAL $ 28,946.868 $104,812.89 Checks for Council approval Checks No. 7559-7614 TOTAL CHECKS FOR APPROVAL $ 114,546.14 TOTAL CHECK APPROVAL LIST $219,359.03 . CHECK REGISTER FOR SEPTEMBER 10, 1991 PAYROLL Checks no. 205446/205487 LIQUOR $3,181.77 GENERAL $13,057.16 TOTAL CHECKS ISSUED $16,238.93 RESPECTFULLY SUBMITTED Katie Snyder Recording Secretary . C'\ 7