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CITY OF SHOREWOOD
SPECIAL CITY COUNCIL MEETING
MONDAY. NOVEMBER 18. 1991
COUNCIL CHAMBERS
5755 COUNTRY CLUE ROAD
PAGE 1
M I NUT E S
1.
CALL TO ORDER
Mayor Erancel called the meeting to order at 7:32 P.M.
A. ROLL CALL
Present: Mayor Brancel. Councilmembers Gagne, Stover and
Daugherty, City Administrator Hurm. City Engineer Dresel,
Park Planner Koegler.
Absent:
Councilmember Lewis
2.
CAPITAL IMPROVEMENT PROGRAM
Administrator Hurm presented an outline of the Water section
of the Capital Improvement Program (CIP).
At the Nov. 4, 1991 Water Informational Meeting, the majority of
of those present indicated they did not want a city-wide water
system. Hurm said the Council has agreed to remove the manditory
City-wide water component from the CIP. He said the issue would,
therefore. not be presented.
Hurm asked residents to sign a Public Input Form if they wished to
speak or write comments to the Council.
CAPITAL IMPROVEMENT NARRATIVE/ 1992-1996
WATER
OEJECTIVE
1. Determine a clear course of action for the future of the water
system(s) in the City.
Hurm said. at this time. the Capital Improvement Program does
not include a city-wide water system.
POLICY CONSIDERATIONS
1. Determine the physical parameters of current water system
expansion and consider restricting hook-ups and expansion in
the future.
2. Should any future expansion be designed to be consistent with
the overall system plan?
3.
Consider making system modifications to make the existing
equipment more efficient and viable.
4. Consider divesting of all City owned water systems.
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SPECIAL CITY COUNCIL MINUTES
NOVEMEER 18. 1991 - PAGE 2
Hurm said the Council has many directions to go with the water
policy. They will have to make decisions regarding petitions for
water connection and the timing of the connection.
Hurm said a CIP is like a budget and is reviewed every year to
determine what should be in the plan for the next five years. The
City will study the water objectives every year to determine the
most cost effective approach.
There are five water systems in the City at this time and are as
follows:
1. Southeast Area Water System.
2. Amesbury Water System.
3. Eadger Field Service Area.
4. Woodhaven Service Area.
5. Boulder Bridge Service Area
STREETS
City Engineer Dresel presented the Street section of the CIP.
OEJECTIVES
1. Development of a systematic approach to roadway maintenance
and reconstruction.
Dresel said the City will try to do early maintenance on
roads and look at software that updates maintenance. to
reduce costs.
2. Further refinement of our Municipal State Aid System.
Dresel said Shorewood became part of the MSA system in 1990
when the population reached 5000. He said one
consideration with the MSA system. is the rigid guidelines
and standards for construction of roads. There will be no
MSA construction in 1992, Dresel explained. the City will
obtain public input concerning the type of roads they want
constructed.
POLICY CONSIDERATIONS
1.
Adoption of a standard section (width, curb & gutter. etc.)
for reconstruction of existing roadways.
2.
Adoption of section to be used along the various MSA routes.
Dresel said the minimum MSA street width is 28 Ft. He said
Smithtown Road conforms with this width. however. many roads
in Shorewood do not.
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SPECIAL CITY COUNCIL MINUTES
NOVEMBER 18. 1991 - PAGE 3
3.
Consideration of an assessment policy to be used for all
street reconstruction.
In past years. approximately $200.000 has been ear-marked from
the general fund for street repair and upgrading. Dresel said
many cities assess residents for a portion of the road in
front of their house. He said one way of assessing would be
an equal per front footage charge to equalize the cost of road
construction throughout the City.
OBJECTIVES
DRAINAGE
1 .
2.
3.
4.
Solve existing private flooding problems
Improve the quality of water runoff to the lake through
detention.
Control the quantity of water runoff to the lake.
Help recharge aquifers
Help control lake levels
Help decrease erosion and sediment to the lake
Direct water from street surfaces which saves street
maintenance dollars.
Dresel said water runoff directly affects streets. He said
poor or waterlogged soil are two major reasons for roads
deteriorating.
POLICY CONSIDERATIONS
1. Determine who is responsible to pay for installation and
replacement of driveway culverts.
2. Establishment of Special Drainage Districts under Section
444 of State Statutes which allows district wide ad valorem
taxes to pay for drainage projects.
Dresel said there is a Comprehensive Stormwater Management
plan in place already. The City proposes to establish 16
watershed districts and when a specific drainage project is
undertaken. 70% of the project would be assessed to the
district. These districts would only be established once.
3.
Establishment of a City wide Drainage Utility District which
would allow a special City wide charge for drainage
improvements.
A $15.00 per year charge to each household would provide
funds for smaller projects. This would eliminate time and
administrative costs to assess residents for these
smaller projects.
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SPECIAL CITY COUNCIL MINUTES
NOVEMBER 18. 1991 - PAGE 4
SANITARY SEWER
OBJECTIVES
1. Improvement of the economic efficiency of our sanitary system.
2. Reduction of clearwater Inflow and Infiltration for economic
and environmental reasons.
Dresel said the Metropolitan Waste Control Commission charges
the City for water flow through the sanitary sewer. The City
should prevent rainwater and groundwater from entering the
system.
He also said excess water in the sewer can cause environmental
probems by overloading the MWCC treatment plant, when this
happens, untreated water may enter the Mississippi River.
POLICY CONSIDERATIONS
1. Selection of two Lift Stations per year for rehabilitation.
Dresel the Lift Station pumps are being replaced with one
man pumps which reduces costs and accidents.
2.
Direction to staff to continue investigation of causes for III
and monitoring of systems for locations of areas with high
rate of III.
Dresel said discharge of sump pumps into the sewer is a
problem and runoff through manholes.
Resident - asked what I & I means. Dresel explained that it
means the Infiltration of groundwater into the sewer and the
Inflow of rainwater.
3. Increased regulation and policing of sump pump discharge to
sanitary system.
Dresel said the MWCC has said the discharge of sump pumps
into the sewer can be one of the biggest cause of I & I.
PUBLIC FACILITIES
OBJECTIVES
1. Relocation of the public works garage to a new builidng which
totally meets City Code.
2.
Provide an enclosed area for the storage of road salt.
Hurm said money has been set aside for the saltlsand storage
shed. Grading has been done and the construction will be
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SPECIAL CITY COUNCIL MINUTES
NOVEMBER 18. 1991 - PAGE 5
done in the spring. The new Public Works garage will be done
in 1992. Funds have also been set aside for the garage.
POLICY CONSIDERATIONS
1. Final facility plan and budget needs to be determined upon
completion of the needs assessment by the Architects.
2. The construction bid process must be followed and construction
contract awarded.
3. Plans need to be finalized on the new configuration of the
City Hall/Badger Park site without the Public Works Facility.
Hurm said the plans for the site will include repair of the
parking lot and discussion of the use of the current Public
Works garage.
EQUIPMENT
OBJECTIVES
1 .
Maintain a schedule of equipment purchases and replacement
which maintains an economical public works fleet which meets
the City's needs.
Hurm said funds have been set aside for equipment purchases.
POLICY CONSIDERATION
1. Establishment of a carefully defined Capital Reserve Fund.
2. Consider using five year equipment cerfificates to purchase
equipment in years that needs exceed available equipment
replacement funds.
Hurm said the Capital Improvement Program is not intended to
increase property taxes. He said the City has a
responsibility to maintain the levy effort in the area of
Capital Improvements. Hurm said Cities can let improvements
go and this eventually catches up with them.
PARK
OBJECTIVES
1 .
Provide neighborhood park facilities adequate to serve the
needs of the surrounding residential population.
Park Planner Koegler listed the major neighborhood parks in
Shorewood.
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SPECIAL CITY COUNCIL MINUTES
NOVEMBER 18, 1991 - PAGE 6
1.
2.
3.
4.
Silverwood
Manor
Badger
Cathcart
2. Provide community park facilities adequate to serve both the
active and passive recreational interests of Shorewood's
residents. Such facilities should also be used to supply
Shorewood's share of fields for area-wide organized athletic
programs.
Koegler said Freeman Park is the community park facility in
Shorewood.
3. Provide park facilities which can be considered the center of
Shorewood community life.
Koegler said the Park Commission developed a Park Capital
Improvement Plan in 1990. In 1991, they held a series of
neighborhood meetings to discuss the plan. The majority
opinion, at that time, was positive for the park plan but
there was concern about the costs.
The Park Commission revised the CIP in four ways:
1. Undertake improvements over a longer period of time.
2. Involve the private sector
3. Plan a longer term bond issue (increase from 10 to 20
years)
4. Focus on improvements to current park land rather than
on land acquisition.
POLICY CONSIDERATIONS
1. If one of the funding components of the Park Plan becomes
unavailable (donations or City funding) or if the referendum
on borrowing for park improvement fails to receive voter
approval, what will the "fall back" position be?
Koegler expained the three sources of funding for the Park
CIP.
1. Referendum
2. Group and Individual donations.
3. Park Capital Fund (park dedication fees and
contributions from the general fund)
He said the revised CIP proposes $1,300,000 for park
improvements. Of this amount. $967,000 or $865,000 net
proceeds will be borrowed and must be approved by a
referendum. The annual tax impact on a $150,000 house will be
$39.00.
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SPECIAL CITY COUNCIL MINUTES
NOVEMBER 18. 1991 - PAGE 7
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Private and group donations a targeted to provide $86,700 for
improvements and the Park Capital Fund will provide $421.875.
cost of .
2.
Is the City prepared to support it's investments in park
facilities with increased expenditure in maintenance efforts?
Koegler listed the improvements to each park as follows:
1. Freeman Park - has ball fields. irrigation and a trail
and will be developed in the next 10 years with major
emphasis in the next few years.
2. Silverwood Park - undeveloped at the present time but
is scheduled to be built beginning in 1992.
3. Cathcart - ballfield to be reoriented to make room for
on site parking and replace outdated play equipment.
4. Manor - park is fully developed but needs updating and
a permanent warming house.
5. Badger - update and replace equipment. New trail will
be built.
. Koegler totaled the park improvements if the referendum succeeds:
1. 1992 - $382.750
2. 1993 - $512.000
3. 1994 - $101.800
4. 1995 $ 51,700
5. 1996 - $ 58.000
Mayor Brancel opened the hearing to public comment at 8:13 P.M.
RICK BROWN - 5635 HARDING LANE
Mr. Brown said he moved to Harding Lane in October of 1990. He told
the Council that there is water runoff from the lot adjacent to his
property which runs through his back yard making it unusable at times.
Brown passed out pictures to the Council to emphasize his problem.
Dresel said this problem is a good example of the use of the drainage
utility charge. He said. this type of project is small. by City
standards. and would be easily fixed if there was a sum of money
available. Dresel said the utility charge would generate $30.000 to
$40.000 per year for these projects.
DON WILLIS - 24835 YELLOWSTONE TRAIL
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Mr. Willis wanted to discuss the water component of the project.
Mayor Brancel reminded him that the municipal water project was no
longer part of the CIP.
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TONY BREWS EN - 5955 RIDGE ROAD
Brown asked Koegler to show him the proposed expenditures for Silverwood
Park. Koegler provided the information and said the neighbors were
asked for input regarding the facilities at the park. He said in 1992.
$136.800 is proposed to be spent for improvements.
Brown said he would like to add his support for proceeding with this
expenditure in 1992. He said most area residents now go to Minnetonka
parks for their recreation.
LOHR LESUEUR - 5925 RIDGE ROAD
LeSueur thanked the Council for listening to resident's concerns about
the water sytem.
He asked the Council if a park referendum will be held in the spring.
Hurm said the referendum is part of the CIP and is being reviewed.
However. it is the next step for the Park CIP.
LeSueur said he supports the referendum and the sooner the better.
LeSueur asked Dresel if the utility fund will be used for improving
private roads. Dresel said that is a policy decision that must be made
by the Council.
. CLIFF BRANDHORST - 27225 SMITHTOWN ROAD
Brandhorst asked the Council if a walking/biking trail is proposed along
Smithtown Road. He said there are many people that walk and bike on the
road and it is becoming dangerous.
Dresel said the City is trying to coordinate using MSA funds. He said
MSA funds will pay for a 5' wide walking path. However. the Park
Commission has recommended a 6 to 8 foot path. He also indicated to
Brandhorst that this project will not be done immediately.
PENNY VOGEL - 19795 EXCELSIOR BLVD.
Vogel asked if all residents are paying for one person's drainage
problem. She also asked if drainage problems are compounded by
allowing people to build on poor sites.
Dresel said State statutes allows assessments to property providing
benefit can be proved. He said it is hard to prove benefit on a
drainage problem. therefore. special drainage districts are established
to assess an entire drainage area for the problem.
Dresel said the City currently requires the permission of the Watershed
District before a house is built.
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Hurm said poor drainage costs the whole City. He said. without good
drainage. the City has to continually patch roads instead of repairing
them properly.
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SPECIAL CITY COUNCIL MINUTES
NOVEMBER 18. 1991 - PAGE 9
Brancel said there will be a formal hearing before the Planning
Commission on Nov. 19, 1991 at 7:30 P.M.
Councilmember Gagne said he relates the drainage assessment question to
school referendums. Residents help each other out by everyone
contributing to support schools and the same is true with drainage
situations.
Councilmember Daugherty said the Park Commission looked at a number of
ways to improve the park system and the current proposal is presented
with thought to the economic impact.
TONY BREWSEN asked if the referendum is not passed what will happen to
Silverwood Park.
Koegler said a lot of rethinking will have to be done. He said $500,000
will be available over the next 10 years, but without the referendum all
parks will suffer. He said not as much will be done and not as rapidly.
Brewsen asked if the park will be done in 1992. Koegler said some money
will be put into the park in 1992.
Brewsen asked if a ballfield can be added to the plan. Koegler said
they are prevented from building a ballfield by the topography of the
park and the adjacent wetland.
ADJOURNMENT
Gagne moved. Daugherty seconded to adjourn the meeting at 8:40 P.M.
RESPECTFULLY SUBMITTED
Katie Snyder
Recording Secretary
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