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012792 CC Reg Min I "C t TY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, JANUARY 27, 1992 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 1 . M I NUT E S 1. CALL TO ORDER A. PLEDGE OF ALLEGIANCE B. ROLL CALL Present: Mayor Brancel, Councilmembers Gagne, Stover, Daugherty and Lewis, City Administrator Hurm, City Attorney Sellergren, City Engineer Dresel, City Finance Director Rolek and City Planner Nielsen. Absent: C. REVIEW AGENDA Mayor Brancel asked that item 7A be added, a discussion concerning No Parking on Howards Point Road. Daugherty moved, Gagne seconded to approve the Agenda as amended. . Motion carried - 5/0 Mayor Brancel introduced Jim Daniels, the new Administrator for the Lake Minnetonka Cable Communications Commission. Daniels said he has just started with the Cable Commission and has met with all the City Councils. He informed the Council that he had 17 years experience in the Cable Television field. Councilmember Gagne asked Daniels to check into the Channel six reception. Brancel said they received a report at the last Cable Commission meeting. Daniels said there might be a factor. Gagne said Channel is a way to enhance the reception, however, cost He said he will work with Triax. six was part of the agreement with the cable company. 2. APPROVAL OF MINUTES A. City Council Executive Session - January 13, 1992 Gagne moved, Stover seconded to approve the City Council Executive Session minutes of January 13, 1992. Motion carried - 5/0 . B. City Council Regular Meeting - January 13, 1992 1 . REGULAR CITY COUNCIL MINUTES JANUARY 27, 1992 - PAGE 2 Stover moved, Daugherty seconded to approve the Regular City Council minutes of January 13, 1992. Motion carried - 5/0 3. CONSENT AGENDA RESOLUTION NO. 6-92 RESOLUTION NO. 7-92 RESOLUTION NO. 8-92 RESOLUTION NO. 9-92 Gagne moved, Stover seconded to approve the Consent Agenda and adopt the Resolutions therein. A. B. C. D. E. F. . G. . Pay Request - A & K Construction - Water Treatment Plant Adopt RESOLUTION NO. 6-92 "A Resolution Adopting General Records Retention Schedule," Motion to adopt a Resolution Accepting a Variance from MnDot on Old Market Road. Adopt RESOLUTION NO. 7-92 "Resolution Approving Amendments to the 1991 Budget,lt Adopt RESOLUTION NO. 8-92 itA Resolution Specifying an Old Market Road on-Street Bike Lane. It Adopt RESOLUTION NO. 9-92 itA Resolution Designating a Speed Limit for Old Market Road and Covington Road. It Motion to Approve Sign Permit Location: 22920 State Hwy 7 Applicant: Hilltop Family Restaurant Motion carried - 5/0 4. RESOLUTION APPROVING FINAL PLAT - SHOREWOOD SUBURBAN ESTATES Applicant: Location: North Suburban Development, Inc. Strawberry Lane Stover moved, Gagne seconded to approve A Resolution Approving the Final Plat of Shorewood Suburban Estates. Motion carried - 5/0 5. A MOTION ADOPTING A RESOLUTION APPROVING AMENDMENTS TO THE 1992 BUDGET INCLUDING TRANSFERS FROM CONTINGENCY FOR COMPUTER SOFTWARE Finance Director Rolek reported that the amendments to the budget are due to adjustments in the purchases of planning and clerical software and personnel salaries. He said the software was not purchased in 1991 and has increased in price due to a change in the operating system. 6. DISCUSSION OF CITY STAFF ENGINEER POSITION :2 . . . ~EGULAR CITY COUNCIL MINUTES JANUARY 27. 1992 - PAGE 3 Administrator Hurm reported that he analyzed the engineering costs for the years 1991. 1990 and 1986 as directed by the Council. He indicated none of these years was a slow year for building in Shorewood. Therefore the analysis did not help in terms of a slow year. He said the Engineering position would be cost effective but the efficiency of the position was the main reason for the recommendation. Hurm said. if the Council is concerned about the timing of the hiring, perhaps it can be looked at over a one or two year period of time. He felt there should be a clear consensus on the City Council to establish such a position. Brancel said she agrees with Hurm, that there should be a consensus among the Councilmembers. Councilmember Daugherty asked what additional benefits will have to be included in the budget for the Engineer. Hurm said these costs were all included in the budget. Councilmember Lewis said he strongly agreed with the staff position regarding a Staff Engineer. He said he is willing to back off and let the review process continue. Hurm said City Engineer Dresel has agreed to make recommendations to lower consulting fees. Lewis said he appreciates OSM's efforts in helping with this review. Daugherty suggested the City monitor the costs for six months and then review. The Council agreed with him. Brancel asked Hurm if a budget amendment will be needed. He said it will. 7. ESTABLISH A DATE TO INTERVIEW COMMISSION APPLICANTS Hurm said applications have been received from some Park and Planning Commission members and the City has advertised in the paper for applicants for these Commissions as well as the Senior Housing Task Force. Stover said the advertisement was somewhat misleading but has since been remedied. The Council agreed to meet on February 19, 1992 at 7:00 P.M. to interview Commission applicants. Stover announced that the City is looking for members on its Planning Commission, Park Commission and Senior Housing Task Force. - o , - REGULAR CITY COUNCIL MINUTES JANUARY 27. 1992 - PAGE 4 . 7A. NO PARKING HOWARD I S POINT ROAD . . Hurm said the police department has asked for a No Parking Sign on one side of Howard's Point Road. He said the issue will be on the February 10th agenda. 8. ADJOURNMENT OF THE REGULAR CITY COUNCIL MEETING SUBJECT TO THE APPROVAL OF CLAIMS. Gagne moved. Stover seconded to adjourn the meeting at 7:30 P.M. Motion carried - ~/O GENERAL AND LIQUOR FUNDS - ACCOUNT NUMBER 00-00166-02 Checks issued since January 10, 1992 Check No. 8309-8381 LIQUOR $ 88,872.87 TOTAL CHECKS ISSUED GENERAL $ 53,935.22 $142,808.09 Checks for Council approval Checks No. 8382-8426 TOTAL CHECKS FOR APPROVAL $ 93,868.85 TOTAL CHECK APPROVAL LIST $236,676.94 CHECK REGISTER FOR JANUARY 14. 1991 PAYROLL Checks no. 205815/205859 LIQUOR GENERAL $15,165.40 TOTAL CHECKS ISSUED $18,539.40 $3.374.00 1. RECONVENE CITY COUNCIL/PLANNING COMMISSION WORK SESSION The joint City Council/Planning Commission work session was reconvened at 7:35 P.M. 4 . . . . REGULAR CITY COUNCIL MINUTES JANUARY 27. 1992 - PAGE ~ Planning Commission Members present: and Hanson. Benson, Rosenberger, Malam Absent: Leslie and Schultz 2. DISCUSS A WORK SCHEDULE FOR UPDATING SHOREWOOD'S COMPREHENSIVE PLAN Planner Nielsen said this is the first of a series of proposed meetings to review the planning process and work program for 1992. Nielsen said the Comprehensive Plan was started in 1977 and adopted by the City in 1981. The Plan has been amended three times. He added that this plan is a starting point. The Council will have to pare down the eight documents and either keep, add, delete or modify them. He said the first stage of the planning process is: 1. Planning Tactics, which identifies issues and establishes a work program. 2. Planning Inventory, which identifies the physical, economic and social attributes of the City and is sorely in need of updating. 3. Policy Plan, which sets broad goals and objectives for the City and determines general and specific policies to achieve the goals. Nielsen said the Staff has developed a suggested Work Program. He said the work program establishes the timing for plans, projects and programs and the implementation of these programs is reflected in areas such as the Zoning Ordinance or the Shoreline Management Plan. Nielsen added, since this is an ongoing process, there should be a section added for an annual update of the plan. Nielsen explained that the Planning Tactics/Strategy and Inventory are the first parts of the Work Program to be done. He said the issues survey has already been given to the Park Commission and Planning Commission and said the Council will prioritize these issues at it's February meeting. The Planning Inventory should be available in April. He said the Policy Plan/Development Framework, which has four components, will be reviewed with some sections, such as Transportation, requiring more work. Stover informed the members that in 1980 the Comprehensive Plan was mandated by the Metropolitan Council and the City "at that time" added sections to comply with the Met. Council's mandate. 5 . . . REGULAR CITY COUNCIL MINUTES JANUARY 27. 1992 - PAGE 6 Nielsen agreed with her but added the revision of the Plan can be more City oriented than the current plan. He said the Met. Council attempted to add the water supply as a 5th metro system but the idea has been dropped. Instead, the Cities will have to address a water supply in their local plans. Nielsen said the Met. Council had more "teeth" in 1980 than it seems to have now. However, he added, they must still review the plan. Hurm said the goal is to key in on what the City wants. He asked for input from the Commission members and Council and indicated five CIP meetings have been scheduled and asked if they thought a joint meeting per month is advisable. Hurm said the Planning Commission is the first to review the revisions but there should be periodic reviews by the Council to obtain their input and decide on form of the report. Lewis said he would like a concise report, not all the material. Rosenburger said the CIP should flow from the Comprehensive Plan. Nielsen said that is why the Planning Inventory is done first and then projects are identified. Gagne said water will still be an issue. He said they just approved a subdivision in which City water was available within 1000 ft. of the project. He said the City should devise a policy for these situations. Daugherty asked the Planning Commission if they follow the objectives listed in the Comprehensive Plan, when making decisions. Rosenberger said he is evolving toward that end. He said he has only been on the Planning Commission for seven months and said the staff has been very helpful. He said the CIP is useful to the Council but it should flow from the Compo Plan. Daugherty said he is glad to have this opportunity to have a joint meeting with the Planning Commission and asked if they had any questions to ask the Council. Benson said he is also glad for this opportunity because it allows more interplay between the two bodies and allows better communication. Nielsen said the City should schedule public meetings to obtain input from residents. Daugherty said he is glad the Plan is not tied to the Met. Council. Stover said a Comprehensive Plan was a good idea of the Met. Council but in 1980 it had to be approved by the surrounding communities. 6 . . . , 'REGULAR CITY COUNC I L MI NUTES JANUARY 27. 1992 - PAGE 7 Hanson said there should be a positive relationship between the Council and Planning Commission because the Council can bring the ideas of the residents to the meetings because they are the elected officials. Hurm asked what the City's position should be toward the types and timing of public input. Stover said the Planning Commission can ask for citizen input but often has to make decisions based on good planning for the whole City. Lewis said the Council can obtain citizen input and then do good planning. Hurm said round table discussions are not a good forum to televise. Rosenberger said Cities often take the position to decide. announce and defend and he thought this had happened with the water situation in Shorewood. He said citizens won't attend meetings until an issue becomes important to them. He said the City should be as open as possible. Stover said citizens often get the wrong idea if work sessions are televised. Statements made in passing can cause misunderstandings. Hurm said they can encourage the written media to attend meetings. Benson said there should be continual meetings not just one Public Hearing on a topic. Lewis said controversial issues should be kept in the Compo Plan so that residents know they have to be addressed. Stover said sometimes residents say they are worn down on an issues when too many meetings are scheduled. Hurm said some of the goals in the work program will extend into 1993 but they will try to work within the plan. Hanson said people often believe what is said on television and it can be very powerful to have the work sessions televised. Malam asked what sections the Met. Council will study. Nielsens said some sections such as the Corridor Study and the MWCC. . . . ~ .REGULAR CITY COUNCIL MINUTES JANUARY 27, 1992 - PAGE 8 ADJOURNMENT OF JOINT PLANNING COMMISSION/COUNCIL WORK SESSION Stover moved, Gagne seconded to adjourn the work study session at 8:52 P.M. Motion carried - 5/0 RESPECTFULLY SUBMITTED Katie Snyder Recording Secretary CI 8