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032392 CC Reg Min , .. ,. . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, MARCH 23, 1992 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 PM MINUTES 1. CALL TO ORDER The meeting was called to order at 7:00 PM by Acting Mayor Daugherty. A. PLEDGE OF ALLEGIANCE Acting Mayor Daugherty lead those present in the pledge of allegiance. B. ROLL CALL Present: Acting Mayor Daugherty, Councilmembers Stover, Gagne, and Lewis; Engineer Dresel; Planner Nielsen; Administrator Hurm; and Recording Secretary Grahek Absent: Mayor Brancel C. REVIEW AGENDA Acting Mayor Daugherty reviewed the Agenda for the current City Council Meeting of March 23, 1992. Stover moved, Gagne seconded, to approve the agenda. Motion carried unanimously. 2. APPROVAL OF MINUTES Acting Mayor Daugherty reviewed the minutes from the City Council Meeting of March 9, 1992. Gagne moved, Stover seconded, to approve the Council Minutes of March 9, 1992. ~ . . . .. SHOREWOOD COUNCIL MINUTES MONDAY, MARCH 23, 1992 - Page two 3. CONSENT AGENDA ORDINANCE NO.252 RESOLUTION NO. 28.92 ORDINANCE NO. 253 Gagne moved, Stover seconded to approve the Consent Agenda, and to adopt the Resolution and Ordinances therein. A. A motion to approve permanent appointment Secretary/Receptionist Beverly Von Feldt B. A motion to approve the contract for Recording Secretary C. Ordinance No. 252 - "An Ordinance Amending the Municipal Fee Schedule" D. Resolution No. 28-92 - " A Resolution Establishing Spring Cleanup Fees" E. Ordinance No. 253 - "An Ordinance Amending Shorewood City Code Relating to Special Intoxicating Liquor License for Sunday Sales" F. A motion accepting a Policy to Standardize Monthly Payroll Motion carried unanimously. 4. A RESOLUTION AMENDING RESOLUTION NO. 1-92 - MAKING VARIOUS APPOINTMENTS A. Consideration of Appointment of City Attorney Councilmember Gagne expressed his mixed feelings with regard to continuing with the firm of Larkin, Hoffman, Daly & Lindgren, Ltd. and utilizing the services of Tim Keane, as opposed to continuing to use David Sellergren who has moved his practice to Doherty, Rumbel & Butler. He asked for input from the other members of the Council. Councilmember Stover pointed out that the fees charged by David Sellergren when he was at Larkin, Hoffman represented an increase what the City had paid the previous firm. She reminded the Council that there had been attorneys who served the City well in the past, and had billed at a lower rate. Councilmember Lewis asked Administrator Hurm if the fee problems had been discussed with the Larkin, Hoffman firm. ... . . . , SHOREWOOD COUNCIL MINUTES MONDAY, MARCH 23, 1992 - Page three Hurm indicated that they had discussed several items of concern, most specifically: the need for Tim Keane to familiarize himself with all the contracts, the need for him to be available for City business, and the City's concern that the fees were too high. Hurm appraised the Council that the question of double billing had been resolved in the City's favor; that the January and February fees had also been adjusted in favor of the City; that Tim Keane had agreed to a lower hourly rate for all future billings; and to not charge for bringing himself up to speed on the City contracts; and finally, that he felt the staff had better coordinated their efforts in an attempt to decrease the amount of phone time with the law firm. Hurm reminded the Council that they had ceased to invite the attorney to the last few Council meeting where there was a Consent Agenda and a work session. Action Mayor Daugherty expressed his feeling that the City should not undertake the exhaustive process of searching for another law firm, when we knew Tim Keane and were impressed with his work. He asked that the Council stay with the Larkin, Hoffman firm and have Tim Keane represent the City. Gagne moved, Stover seconded, to re-affirm the contract with Larkin, HotTman, Daly & Lindgren, Ltd., and to insert the name of Tim Keane as Counsel for the City. Motion carried unanimously. B. Consideration of Official Depository Councilmember Gagne asked that the Council vote to leave the depository where it is. Stover agreed. Council member Lewis stated that he felt the recap from the staff had indicated that the $500-700 potential savings from transferring to another was definitely offset by the increased service they were presently receiving. Stover felt there was little advantage in changing banks, and hoped that the City would retain the present bank for 4 or 5 years. Gagne, Daugherty and Lewis agreed. Stover moved, Gagne seconded, to keep the First State Bank of Excelsior as the Official Depository. Motion carried unanimously. Acting Mayor Daugherty asked that a motion be made to accept the Resolution as a whole, with the previously identified insertions. It . . . SHOREWOOD COUNCIL MINUTES MONDAY, MARCH 23, 1992 - Page four Stover moved, Lewis seconded, to adopt Resolution 29-92, a Resolution amending Resolution No. 1-92 - Making Various Appointments - with the following insertions: 1. "Official Depositories:" insert First State Bank of Excelsior 2. "City Attorney:" insert Timothy J. Keane for Larkin, HotTman, Daly & Lindwen, Ltd. Motion carried unanimously. 5. ADJOURN REGULAR CITY COUNCIL MEETING SUBJECT TO THEAPPROV AL OF CLAIMS Gagne moved, Stover seconded, to adjourn the regular City Council meeting at 7:20 PM. Motion carried unanimously. GENERAL AND LIOUOR FUNDS - ACCOUNT NO. 00-00166-02 Checks issued since March 6, 1992 Check No. 8680 - 8753 Liquor General $ 58,077.64 $ 31,015.42 $ 89,093.06 TOTAL CHECKS ISSUED Checks for Council approval Check No. 8757 - 8798 TOTAL CHECKS FOR APPROVAL $103,055.71 $192,148.77 TOTAL CHECK APPROVAL LIST CHECK REGISTER FOR MARCH 10, 1992 PAYROLL Check No. 205995 - 206034 " . . . . SHOREWOOD COUNCIL MINUTES MONDAY, MARCH 23, 1992 - Page five Liquor General $ 3,121.62 TOTAL CHECKS ISSUED $ 14,727.01 $ 17,368.63 RECONVENE Acting Mayor Daugherty reconvened to a Work Session at 7:30 PM. 1. DISCUSSION OF COMPREHENSIVE PLAN - GOALS AND OBJECTIVES Council: Acting Mayor Daugherty, Stover, Gagne and Lewis (Brancel Absent) StatT: Administrator Hurm, Engineer Dresel, City Planner Nielsen, Public Works Director Zdrazil, and Finance Director Rolek Planning Commission: Chairman Benson, Malam and Borkon Park Commission: Chairman Wilson, Lindstrom, Dzurak, and Laberee City Planner Nielsen explained to the group how the Policy Plan works, how it is used to make future plans and respond to new developments, and why it is the foundation on which everything else is built. He suggested two options for reviewing the plan. Acting Mayor Daugherty requested that the members review the Plan on a page by page basis. Nielsen proceeded to review the five Community Goals as stated in the Policy Plan dated September 1981. He told the members that while objectives and policies may change, goals should be basic and fundamental and tend not to change much with the passage of time. .t . . . SHOREWOOD COUNCIL MINUTES MONDAY, MARCH 23, 1992 . Page six After some discussion, the members agreed that they were satisfied with the goals, and that they felt they had made some progress as a Community towards achieving the goals. Nielsen then covered the section on Environmental Objectives. He suggested including a separate section on Housing issues. Then he explained the progression of developing a plan, and the desire to avoid specifics at this stage. While the process is flexible, one should be able to take the finished Policy Plan and apply it to each specific situation. Following much discussion by the members with regard to inclusions and to the format of the goals and objectives section, the members agreed that a statement covering all topes of pollution, (water, soil, visual, noise, etc.) should be included in the next draft. Nielsen next explained the section covering the Land Use Objective noting that while the 1980s placed a heavy emphasis on the use of vacant and undeveloped land, the current level of land development (approximately 80%) may change the position of these Land Use Objectives in favor of a concentration on Transportation and Community Facility Objectives. Heavy discussion followed which centered on the trade-off between maintaining an individual identity as the City of Shorewood, and the need to sacrifice some of that uniqueness in an effort to cooperate with the other communities in the lake area. city Administrator Hurm appraised the members of the ongoing efforts to coordinate with other communities beyond the 21 areas in which we currently share services. He suggested the Community challenge itself to continue to find new arenas for future cooperation. Additional discussion culminated in the decision to flag Item #13 which refers to the pursuance of a "sound tax base for the City". This item will be reviewed as the process progresses to ensure it is in line with the other priorities in this area. The next review covered the Transportation Objectives. The members again expressed their interest in modifying the format of the Policy Plan to include a general philosophy, followed by the goals and objectives in each sub-section. Nielsen will attempt to reformat the Plan before the next Work Study Session. , . . . " SHOREWOOD COUNCIL MINUTES MONDAY, MARCH 23, 1992 . Page seven Following an explanation of how MSA monies can be used for local road construction and the accompanying restriction, the members agreed they wanted to separate the objectives and goals for local transportation within the community, from the objectives for non-local transportation into and out of Shorewood (Le. Highway 7). The next to last section dealt with Community Facilities/Services Objectives. Nielsen described all the components which are covered under this heading. The members identified the ways in which the Plan could better present the goals and objectives. The decision was made to use the term "suburban" throughout the document in the interest of consistency. The idea to plan Parks for use by multiple communities was raised. The importance of Public safety and timely services was discussed as it relates to shared community services (ambulance, police, fire, etc.). The final discussions addressed the Administrative Objectives. Nielsen mentioned that this Plan was last updated twelve years ago, and that the Administrative Objectives were no being met with this time table. He suggested that it is generally agreed upon practice to look at the plans about every five years. Administrator Hurm felt that along that line, it would be advisable to review the Capital Improvement Diagram and the Executive Summary annually. Discussion followed with regard to the value of both short term and long term plans as a means of achieving goals, and assessing the progress made toward the objectives. The idea of having an Action Plan and time scale was brought up. The use of a matrix or time line as part of the Executive Summary was raised. Nielsen recapped the session and offered to rework the sections with comments, while striving for a better overall sense of format. He mentioned that the Policy Plan section was the next step in the process, and that the Transportation and Community Facilities sections re to be done jointly. Administrator Hurm appraised the Councilmembers that the seconded meeting in April will cover the Capital Improvement Program, and that the Policy Plan is slated for the second meeting in May. :,. ,. ,. ,.~ . . . SHOREWOOD COUNCIL MINUTES MONDAY, MARCH 23, 1992 - Page eight 2. ADJOURNMENT OF WORK SESSION Prior to adjournment Gordon Lindstrom mentioned to the members that the Southshore Softball League had donated a check for $ 1,000 to the City. He presented the check to Rolek. Stover moved, Gagne seconded, to adjourn the work session at 9:42 PM. Motion carried unanimously. RESPECTFULLY SUBMITIED, Debbie Grahek Recording Secretary (Retyped by SN) M ~~ hAir / Acting Mayor Robert Daugherty ATIEST: Ja k~