042792 CC WS Min
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CITY OF SHOREWOOD
CITY COUNCIL WORK. SESSION
MONDAY, APRIL 27, 1992
COUNCIL CHAMBERS
5755 COUNlRY CLUB ROAD
PAGE 1
MINUTES
1. CONVENE CITY COUNCIL WORK. SESSION
A ROIL CAlL
Present:
Mayor Brancel and Councilmembers Daugherty, Gagne, Lewis and Stover.
Also present were Administrator Hurm, Engineer Dresel, Planning Director
Nielsen, Finance Director/Treasurer Rolek and Public Works Director
Zdrazil.
Mayor called the meeting to order at 7:00 pm.
Administrator Hurm reviewed for the Council a draft of the Capital Reserve Fund Plan
which listed potential capital fund allocations for the years 1992-1997. Projections were
made on revenues so the Council would have a feel for what resources would be available
for certain projects over the coming years.
The equipment replacement schedule was also reviewed. There were a few changes to the
schedule listed in the 1992-1996 Capital Improvement Program (CIP).
Administrator Hurm very briefly reviewed for the City Council the CIP being considered by
the Park Commission to be recommended to the City Council as an alternative CIP should
a referendum election for park improvements not be successful.
Brad Nielsen reviewed for the City Council certain public facilities needs. In particular
there was discussion on whether or not a buffer was needed on the north side of Badger
Park. There was a general consensus that a buffer was not needed and should not be used.
It was noted that the two Public Works buildings are programmed to be removed after the
Public Works facilities are moved to the new site. The Pump House would need to remain.
It is likely that the City Hall/Badger Park parking lot would be designed, overlayed and
improved with trees etc. in 1993.
Joel Dresel discussed sanitary sewer needs with the Council. He stated that we are still
planning to upgrade two lift stations per year. The 1992 lift stations are currently being
designed and will be constructed during July and August of 1992. We have met with the
Metropolitan Waste Control Commission (MWCC) to discuss current and proposed billings
by the MWCC to the City. The MWCC's current position is that Shorewood has a
continuing inflow and infiltration problem and they can foresee potentially drastic cost
increases in the near future. Because this would have a significant impact, we are having
Munitech monitor the run times on those lift stations with counters. In addition, the
MWCC is starting a program of flow monitoring in their trunk systems going through
Shorewood. There was a consensus among the Council that we should continue our pursuits
in this direction.
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SPECIAL CITY COUNCIL WORK SESSION
MAY 18, 1992 - PAGE 2
Joel Dresel presented to the Council a draft CIP schedule for the improvement of MSA
streets. He reviewed a summary of the current State Aid system and proposed changes to
the system. There was significant discussion on a scheduling of construction. There was
concern that Smithtown Road was not on the schedule for early reconstruction. The
Council directed staff to provide additional data and give the rational for their
recommended schedule of improvements.
Non-MSA road improvements were then discussed. A visual aid was used which shows the
different cross sections: (1) existing bituminous surface; (2) proposed curb and bituminous
surface; and (3) a rural cross section with ditch.
Discussion then turned to financing alternatives. It is very common for municipalities to
assess for street improvements. Currently the annual allocation of MSA funding is $250,000
per year. Currently the general fund allocation for overlays is $200,000 per year. Given this
amount of funding the question becomes one of how much, if any, should be assessed to
benefiting residents.
The surface water management program which had been identified in our current CIP was
discussed. Attached to these minutes for reference is a copy of the funding outline for the
Shorewood Storm Water Program. There was a consensus among the Council that the steps
outlined should be pursued.
The Council discussed whether or not new developments should be forced to hook on to
Shorewood's municipal water system. There are a number of factors which have to be taken
into consideration. What are the probable limits of extension of the current systems?
Should property owners along the way to the new subdivision be assessed or should a
deferred assessment be considered? And if so at what point would deferment end? Should
the City be responsible for any portion of the cost of such an extension? What is a
reasonable amount to expect the developer to contribute toward the extension? Should
petitions for water installation be treated any differently? The Council will discuss these
items further at later work sessions.
The Council determined that the next work session will be held Monday, May 18, 1992 at
7:00 pm with emphasis on streets and water system issues.
ADJOURNMENT - There being no further business Mayor Brancel adjourned the work
session at 8:59 pm.
RESPECTFUlLY SUBMITTED,
James C. Hurm, City Administrator
ATTEST:
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S C. Hurm, City Administrator
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