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113092 CC Reg Min . . . . . '" ..~ CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, NOVEMBER 30, 1992 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING The meeting was called to order by Mayor Brancel at 7:00 p.m. PLEDGE OF AllEGIANCE A ROIL CAlL Present: Mayor Brancel; Councilmembers Daugherty, Gagne, Lewis and Stover; Administrator Hurm, Engineer Dresel, Attorney Keane, Planner Nielsen and Finance Director Rolek. B. REVIEW AGENDA The Council noted the Applicant's request for a 30-day postponement of Agenda Item 6.C, however, the Council members agreed to postpone action on Item 6.C. and related Item 6.B. to its December 14, 1992 meeting. Gagne moved, Stover seconded to approve the agenda for November 30, 1992 as amended with the addition of 4.E. Motion approving the Capital Improvement Program and 4.F. Resolution approving the 1993 Capital Budget; postponement to December 14, 1992 of 6.B. Amendment to the L-R, Lakeshore-Recreational District Requirements of the Shorewood City Code and 6.C. Proposed Rezoning from R-1C to L-R/Variances for Lot Area, Boat Slips, and Front Yard Setback; and postponement to December 14, 1992 of 11.C.1. Variance Request, John Chandler. Motion passed 5/0. 2. APPROVAL OF MINUTES A. Regular City Council Meeting - October 26, 1992 Gagne moved, Lewis seconded to approve the minutes of the Council's October 26, 1992 meeting. Motion passed 5/0. B. Canvass Board Meeting - November 5, 1992 1 . ~ . . . . ., REGULAR CITY COUNCIL MINUTES NOVEMBER 30, 1992 - PAGE 2 Gagne moved, Lewis seconded to approve the minutes of the Canvass Board's November 5, 1992 meeting. Motion passed 4/0. Stover abstained. C. Regular City Council Meeting - November 9, 1992 Stover moved, Gagne seconded to approve the minutes of the Council's November 9, 1992 meeting. Motion passed 5/0. D. Canvass Board Meeting - November 12, 1992 Gagne moved, Lewis seconded to approve the minutes of the Canvass Board's November 12, 1992 meeting. Motion passed 4/0. Daugherty abstained. PRESENTATION OF PIAQUE TO PIANNING COMMISSIONER JANET LESLIE Mayor Brancel presented a plaque to Janet Leslie commending her for 14 years of dedicated service and outstanding work on behalf of the City of Shorewood as a member of the Planning Commission. 3. CONSENT AGENDA Mayor Brancel read the Consent Agenda for November 30, 1992. Lewis moved, Gagne seconded to approve the Consent Agenda and to adopt the Resolutions and Motions therein. A RESOLUTION NO. 115-92 "A Resolution Accepting the Construction of the Salt/Sand Storage Building, City Project No. 91-61." B. A Motion Approving Pay Estimate and Change Order for Site Grading for the Public Works Site. C. RESOLUTION NO. 116-92 "A Resolution Approving the Concept Plan for Seasons P.U.D." D. A Motion to Accept Bid and Approve the Sale of the Public Works Building, 5735 Country Dub Road, to Three Star Trucking. 2 , . . . REGUlAR CITY COUNCIL MINUTES NOVEMBER 30, 1992 - PAGE 3 E. A Motion to Approve a Parking Request on a ''No Parking" Street - December 4, 1992 for Fremont Gruss, 5890 Christmas Lake Road. Hurm brought the Council's attention to a correction to documentation sent to the Councilmembers regarding item A. and noted that the amount of the final payment is $5,220. Motion passed 5/0. 4. 7:15 P.M. - PUBLIC HEARING ON THE PROPOSED 1993 GENERAL, WATER, SEWER AND RECYCLING FUND BUDGETS AND THE 1992 PROPERTY TAX LEVY COLlECTIBLE IN 1993 A. Rolek presented a summary of the 1993 General Fund budget. He pointed out that the total budget shows a decrease of 0.1 % from 1992. The decline in the City's growth rate and of other revenues have made it necessary to increase the City's property tax levy 3.7% in 1993. Since there was no increase in the 1992 levy, the increase is for a two-year period. On the expenditure side, transfers to appropriate departmental units result in decreases in the Municipal Building, Streets and Roadways and Capital Improvements budgets. Using charts, Rolek reviewed the property tax distribution over the past 5 years. He pointed out that the City's portion of property taxes has been decreasing and is currently at 16%. He reviewed: the trend in the City's operating budgets showing a 4% increase in 1992 and a decrease in 1993; the trend in the market values in the City noting, that the rate of growth is currently due to a slowdown in development; the trend in the City's tax levy, showing a 1990 increase related shifts in State aid to school district costs, a zero increase in 1992 and the 3.7% increase in 1993; the effect of property taxes on different valued homes, noting the total tax base has increased while the property tax has decreased; recapped the General Fund budget, noting the 1992 decrease; and explained the 3.7% City property tax levy increase for 1993, which results in a slight increase for properties valued less than $125,000 and a decrease for properties valued $125,000 or higher. Rolek reviewed the Water budget which shows a 75-80 cent per quarter increase in 1993. He noted that the largest increase appears in the Sanitary Sewer Service budget for 1993, attributable to the 47% increase in rates assessed the City by the Metropolitan Waste Control Commission. This increase will be passed on to users thru increased sewer rates. Hurm reviewed the Capital Improvement Program noting that the Planning Commission and the Park Commission have recommended approval of the 1993 Program. The Program is a finance plan for capital improvements and purchases over the next five years and beyond, and identifies the years for specific needs for financial resources and identifies where the funds will come from. The Capital Improvement Program includes a list of capital improvement needs over the . next five years for water, streets, storm water management, sanitary sewer, public facilities 3 . . . " REGULAR CITY COUNCIL MINUTES NOVEMBER 30, 1992 - PAGE 4 and equipment, and parks. Hurm reviewed the projects identified for consideration andlor completion in 1993 prioritized by the City Council. These include projects relating to water, reconstruction of streets, drainage, and sanitary sewer rehabilitation, public facilities related to city hall parking, and improvements for selected parks. Hurm reviewed the Capital Finance Plan section of the Capital Improvement Program which outlines projected collection and distribution of the City's funds. Mayor Brancel opened the public hearing at 7:35 p.m. Brancel explained that the Council has not yet made a final determination on the assessment of sewer costs and commented on the continuing negotiations with the Metropolitan Waste Control Commission regarding its proposed 47% increase in the City's sewer costs. LeRoy Bishop, 24140 Smithtown Road: I am concerned with the expenditures for parks. Shorewood's population is 6000 and we have five parks which gives you more park land percentage-wise than the City of Minneapolis perhaps. Seems to me there's an awful lot of money being spent on parks. Do the people of Shorewood use the parks that much. I live across the street from Badger Park and it seems to me there is very little use for the amount of lighting and space there. I was surprised to see the amount of money allocated for parks. Brancel stated the City has considerable unfinished work in the Park system and that some of them currently are virtually raw land. Use of the parks includes organized sports. Bishop questioned the expenditure for trails and trail completions, commented on the disposition of yard waste and rubbish on the trail near his residence, and the potential safety concerns regarding the pond adjacent to the public works facility. Lewis indicated the expenditures proposed for parks and the trail system are based on a successful referendum and the voters will have the opportunity to decide whether the park projects proposed merit their support through the referendum. Dresel stated that the pond is required by the Watershed District and its location is considered safe by engineering standards. Dick Mahaffey, 6020 Chestnut Court: I have a question on the water. We were assessed for improvements in the water system. Have you seen any improvements in your water in the area. I change filters frequently. I wonder when we are going to see improvement. I don't mind paying, if we get some improvement. Lewis stated that according to the tests conducted by engineers on the project, the results are positive and there has been a marked improvement. Considerable sediment in the pipes is taking a while to clean up and a better quality of water is expected in the future. 4 . . . REGUlAR CITY COUNCIL MINUTES NOVEMBER 30, 1992 - PAGE 5 Daugherty stated that in his individual instance, he has not seen improvement in the water, but noted that prior to approving final payment to the Contractor, the Council ordered additional testing to assure that the water quality met standards. Dresel stated that current tests indicate that the level of iron is at an undetectable level, but that flushing of lines and sediment in the lines contribute to the current situation. Stover noted that although formal complaints have not been received, there appears to be general dissatisfaction with the resulting water quality. It is anticipated that within one year the quality will improve. Mayor Brancel closed the public hearing at 7:50 p.m. B. A Resolution Adopting the 1993 General, Water, Sewer and Recycling Fund Budgets and Approving the 1992 Property Tax Levy Collectible in 1993 Daugherty stated that during its work sessions, the Council discussed the budget on an itemized basis to determine specific areas in which reductions in the proposed budget could be made, but concluded that small cuts or sacrifices made now may jeopardize the continuance of a more even and stable budget outlook, therefore the Council chose not to make any reductions to avoid large increases over the next several years. The Council noted the written communications received from residents regarding the 1993 Budget. Gagne moved, Stover seconded to approve RESOLUTION NO. 117-92 "A Resolution Adopting the 1993 General, Water, Sewer and Recycling Fund Budgets and Approving the 1992 Property Tax Levy Collectible in 1993." Motion passed 5/0. C. Consider a Resolution Establishing a Pay and Salary Chart for the Year 1993 Hurm presented the comparable worth chart required by State law establishing the 1993 wage and salary ranges for City employees and recommended approval of Attachment A-I which adjusts the pay ranges by 3%. Stover moved, Lewis seconded to approve RESOLUTION NO. 118-92 "A Resolution Revising the City of Shorewood's Wage and Salary Range Chart for the Year 1993," as outlined in Attachment A-I. Motion passed 5/0. D. Consider a Resolution Establishing a Rate of the City's Contribution toward the Monthly Insurance Premium for City Employees 5 REGULAR CITY COUNCIL MINUTES NOVEMBER 30, 1992 - PAGE 6 . Hurm presented a proposal to increase the City's contribution toward the monthly insurance premium for City employees from $270 to $290 which represents less than one-half of the actual increase for each employee. He noted that this increase will bring these employees in line with the contract employees. Gagne expressed concern regarding the increase and stated that other companies are re- negotiating with insurance companies or passing the increase on to employees. Brancel noted that this proposal is similar to that awarded to contract employees and supported equity among the employees. Stover agreed with the concern expressed by Gagne, but noted however that in terms of equity for employees this adjustment is necessary and stated that careful consideration be given to future negotiations relative to this matter. In response to Daugherty's question, Hurm indicated that most of the 3% wage increase for many employees will be taken by the increase in insurance costs and indicated that specific information could be provided to the Council. Lewis noted that overall health insurance costs are rIsmg and questioned whether competitive bids were solicited. . Hurm stated that the City is under the Logis insurance group. Rolek noted that bids were requested from 63 insurance companies for both the traditional and HMO plans. He stated that while the industry in general is experiencing 18-20% increases, the City's coverage is increasing 11 %. Individual monthly costs range $445-$485 for city employees. In response to Daugherty's question, Rolek indicated that the City could opt out of it's current group plan, but pointed out the benefit of remaining with a larger group. Lewis indicated that in his experience, the monthly rate is about $350 for family coverage. Daugherty and Lewis requested additional information regarding the competitiveness of the rates offered to the City. Gagne moved, Lewis seconded to table action on the Resolution establishing a rate of the City's contribution toward the monthly insurance premium for City employees and requested the staff to provide further information to the Council at its December 14, 1992 meeting. Motion passed 5/0. E. Motion Approving the City of Shorewood Capital Improvement Program 1993-1997 . Daugherty moved, Gagne seconded to approve the City of Shorewood Capital Improvement Program 1993-1997. 6 REGULAR CITY COUNCIL MINUTES NOVEMBER 30, 1992 - PAGE 7 . Motion passed 5/0. F. Consider a Resolution Adopting the 1993 Capital Improvement Budget Hurm read the Resolution adopting the 1993 Capital Improvement Budget. Stover moved, Lewis seconded to approve RESOLUTION NO.119-92 "A Resolution Adopting a Capital Improvement Budget for the Year 1993." Motion passed 5/0. 5. PARK A. Report on Park Commission Meeting of November 24, 1992 - None. B. Consider Adjusting Park Dedication Fees for Elderly Housing Projects Hurm presented for consideration the Park Commission's recommendation that Park Dedication Fees should not be reduced below the amount the City would receive under the current zoning; and that furthermore, the Council should waive fees only to the extent determined necessary by the Council to meet its objectives with respect to attracting senior housing projects. . Nielsen stated that the Park Commission's recommendation has been submitted to the Senior Housing and Services Task Force and they agree with the concept. The Planning Commission suggested that sanitary sewer and park dedication fees not be waived but rather that these fees should be charged on the basis of the current zoning of the property without the density "bonus." He explained that a site developer would pay the normal amount of fees, but would not pay an additional fee for the additional number of units on the site because it is an elderly housing project. Therefore the City would not lose any money and a developer would have an incentive to provide elderly housing. The Council members generally agreed that the formula suggested by the Planning Commission was an appropriate method for application of the Park Commission's recommendation. In response to Brancel's question, Nielsen stated that a P.D.D. remains with a site and any changes to the P.D.D., including those of fees, would require Council aetion. Gagne moved, Stover seconded to direct the staff to prepare an amendment to the City code to enact the recommendation by the Park Commission with respect to reduction of park dedication fees and local sanitary sewer access charges as they relate to senior housing in Shorewood. . Motion passed 5/0. 7 . . . REGUlAR CITY COUNcn. MINUTES NOVEMBER 30, 1992 - PAGE 8 6. PlANNING A. Report on Planning Commission Meetings of November 17 and November 24, 1992 Planning Commissioner Malam reviewed actions taken and recommendations made to the Council at the Commission's meetings on November 17 and 24, 1992. B. Postponed to December 14, 1992 meeting. C. Postponed to December 14, 1992 meeting. D. Conditional Dse Permit - Gideon's Woods P.D.D. (Concept Stage) - Katter Development Corporation - 24590 Glen Road The Planning Commission voted unanimously to recommend approval of the concept stage P.D.D., subject to the staffs recommendations, after considering the residents' concerns heard at the public hearing regarding traffic and the historical aspects of the site. Nielsen reviewed the recommendations of the Planning Commission for concept stage approval: 1) require a detailed landscape plan for the site and a tree inventory, 2) removal of an existing non conforming billboard, 3) plat the unit lots 10' deeper to accommodate decks, etc., 4) maintain a 40' set-back along the west side of the property, 5) reduce site grading 6) require detailed storm water run-off calculations and assure adequate pond size, 7) escrow of a sum of money (about $2500) for a feasibility report for extending City water to the project, 8) increase the turn-around space at the north end of the private road and circulation be subject to approval by the fire marshall, and 9) maintain at least two spaces in front of each garage. In addition, Nielsen stated the State Historical Society has advised that an Environmental Assessment Worksheet (EA W) is mandatory in this case. Nielsen stated that the developer has provided information for an EA Wand the staff will present the document to the Council at the December 14 meeting for consideration of further actions and decisions. Nielsen reviewed the required approval process and its time frame. In response to Gagne's question, Keane stated that disposition of the building could be determined by the EA W process. Council discussed whether to grant concept stage approval subject to determination of the EA W process. Fred Katter, General Partner, Katter Development Corporation, introduced his limited partners, Tom Katter and Bruce Newton. He reviewed the corporation's experience with real estate and the EA W process. He indicated that the EA W is required only because . there is a dwelling on the site. He stated the dwelling is categorized at the lowest level of the historical register that does not require any action to remove, but merely requires notification to the society of its removal. Katter noted that information had been requested from the society several months ago. He stated that it would be appropriate to move forward with the rest of the P.D.D. process since the EA W does not affect environmental 8 . . . REGULAR CITY COUNCIL MINUTES NOVEMBER 30, 1992 - PAGE 9 issues. He further stated that only his corporation would be at risk if the EA W process resulted in not allowing removal of the building. He stated that the other matters brought up by the staff have been addressed and the necessary compliance documentation for concept stage approval will be delivered to the City on December 1. Katter requested concept stage approval at this time in order to remain on the timetable for completion of the project and expressed particular concern regarding the delivery of water to the site. The corporation intends to petition the Council for delivery of water to the site, but will also work with the City of Tonka Bay in order to have both options for water available to them. Katter stated that to delay concept stage approval subject to the EA W would delay the water approval process. Stover asked for clarification of the drainage issues. Nielsen stated that the developer has indicated a willingness to expand the size of the drainage pond to alleviate drainage problems in the area. In response to Stover's question, Dresel stated that the majority of the site is not in the Glen Road drainage basin. The general requirement regarding drainage is that the project handle its own run-off to the point of not discharging at a greater rate than exists and the developer has indicated a willingness to go a step further by building a larger pond than what is required for just his site. Gagne indicated that concerns of the neighborhood regarding drainage issues were voiced at the Public Hearing. He noted that according to the City's CIP, drainage work adjacent to the area is scheduled for 1995. Stover stated that the proposed development is appropriate according to its zoning. Stover moved, Gagne seconded to direct the staff to prepare a findings of fact resolution to approve a concept stage conditional use permit, subject to the staffs recommendations and completion of the Environmental Assessment process, for Gideon's Woods, Katter Development Corporation, 24590 Glen Road, for action at the December 14, 1992 meeting. Motion passed 5/0. E. Variance for Secondary Dock on Residential Lakeshore Property - James Kesler, rep. Dorothy Smith, 27940 Smithtown Road The Planning Commission voted unanimously to recommend denial of this variance primarily because the Code restricts the number of docks per parcel to one and limits use of the dock to the residents of the property on which the dock is located. James Kesler, representing Dorothy Smith, 27940 Glen Road, stated that this was a "buyer beware" situation. An attorney drew up the easement and the Smiths always assumed they had an easement that included docking rights. The Smiths own 160' of lake property; subdivided the property and built a home they are currently trying to sell. If they had known, they would have included the required 50' during subdivision to maintain docking rights. Other than that, it is monetary in that the value will be reduced without the docking rights. 9 REGUlAR CITY COUNCIL MINUTES NOVEMBER 30, 1992 - PAGE 10 . Gagne noted that these types of requests have been discussed in the past and suggested that the Code be followed in this matter. Gagne moved, Stover seconded to direct the staff to prepare a findings of fact resolution to deny the variance requested for a secondary dock on residentia1lakeshore property for James Kesler, rep. Dorothy Smith, 27940 Smithtown Road. Motion passed 5/0. F. Simple Subdivision/Combination - Reifenberger/Morford, 6130/6150 Church Road The Planning Commission unanimously voted to recommend approval of this subdivision/ combination subject to the staffs recommendations. Stover moved, Lewis seconded to direct the staff to prepare a findings of fact resolution to approve a simple subdivision/combination for Reifenberger/Morford, 6130/6150 Church Road, subject to the staffs recommendations, for action at the December 14, 1992 meeting. Motion passed 5/0. G. Simple Subdivision - Douglas Shoutz, 6130 Cathcart Drive . The Planning Commission unanimously voted to recommend approval of this simple subdivision, subject to the staffs recommendations. Stover moved, Lewis seconded to direct the staff to prepare a resolution to approve a simple subdivision, subject to the staffs recommendations, for Douglas Shoutz, 6130 Cathcart Drive, for action at the December 14, 1992 meeting. Motion passed 5/0. H. Amendment to S, Shoreland District The Planning Commission unanimously voted to recommend approval of the proposed amendments. . Nielsen reviewed the proposed amendments to S, Shoreland District regulations. He noted these modifications are required to be consistent with DNR rules and the LMCD Management Plan for Lake Minnetonka. This ordinance will be a complete revision to the . City's shoreland district requirements. Many of the changes are technical in nature referencing various statutory numbers including new definitions adopted by the DNR. Nielsen reviewed the substantive changes as they relate to Shorewood's ordinances. In general, Nielsen stated that Shorewood's ordinances are in compliance. 10 . . . REGULAR CITY COUNCIL MINU1ES NOVEMBER 30, 1992 - PAGE 11 Stover indicated that the Planning Commission has reviewed the changes extensively and noted that although a time extension has been allowed for adoption of the amendments, it is recommended that the Council approve the changes at this time. Gagne noted that Shorewood has been more sensitive to the regulations than other cities and stated concurrence in the amendments. Lewis commended the efforts of previous and the existing Planning Commission. He stated that Shorewood has an excellent ordinance in place as a result of their efforts. Gagne moved, Stover seconded to approve ORDINANCE NO. 261 "An Ordinance Amending Chapter 1201 of the Shorewood City Code Relating to Zoning Regulations." Motion passed 5/0. 7. PRESENTATION BY MINNETONKA SCHOOL COMMUNITY P ARTNERSHIP TEAM Cornell Anderson and John Anderson, members of the Steering Committee of the Minnetonka Schools Business-Education Partnership Team, described the program and invited and encouraged individuals to become part of the program. The partnership is a cooperative relationship between business or community organizations and schools, students or school employees to meet an identified need for mutually beneficial experiences, effectiveness and relationships. The meeting recessed at 9:00 p.m. and reconvened at 9: 10 p.m. 8. REVIEW PROPOSALS TO MAINTAIN SHOREWOOD'S WATER AND SEWER SYSTEMS: City of Excelsior and Munitech. Inc.. AWARD A CONTRACT Hurm stated that the staff recommends extending the contract with Munitech to maintain the Water and Sewer Systems of the City of Shorewood. He expressed appreciation for the work of the City of Excelsior in preparing its proposal for this service and indicated that Shorewood would continue to work further with Excelsior in the future. He indicated that Excelsior's proposal was higher than that of Munitech's. In response to Gagne's question, Hurm stated that Excelsior's proposal is higher for a number of reasons including provision for cleaning of the lines and more extensive record keeping. In addition, Rolek stated that Excelsior would hire additional staff to handle Shorewood's account and would maintain the system to a higher standard. In response to Brancel's question, Rolek stated that other surrounding cities have not offered service to Shorewood. The cost of Excelsior's proposal on an annual basis is $45,000 higher than Munitech's proposal. It was noted that Munitech's proposal reflects no increase in cost over 1992. 11 . . . REGULAR CITY COUNCIL MINUTES NOVEMBER 30, 1992 - PAGE 12 Gagne suggested that staff continue to work with the surrounding cities for the provision of various services for mutual benefits. Daugherty suggested that the staff pursue further negotiations with Excelsior for this specific service. Gagne moved, Stover seconded to accept the proposal from Munitech to maintain the water and sewer systems of the City of Shorewood for the year 1993 and to direct the staff to continue to work with Excelsior to reach an acceptable proposal for this service in the future. Motion passed 5/0. 9. CONSIDER ACCEPTING AGREEMENT FOR FIRE SERVICE - CITY OF EXCELSIOR Hurm brought the Council's attention to page 3 of the Agreement for Services relating to the adoption of regulations to limit building heights to a maximum of 35' as defined by the Uniform Building Code. Hurm stated that provision is not consistent with Shorewood's code and suggested that the sentence be struck. He also stated that Shorewood will provide a current map of the City designating the service areas and exceptions and the address patterns, water main and fire hydrant size and locations. The staff recommends acceptance of the agreement with the change noted. Gagne indicated that some cities have expressed plans to withdraw from the Excelsior services which would greatly increase the cost for the cities remaining in the contract. Brancel stated that a five-year contract and a change in the pricing method to a more equitable formula would be preferred. This would avoid re-negotiation of the contract each year. The Council generally agreed to work with surrounding cities to assure that a dependable and fairly-priced service for fire protection be available. Stover moved, Gagne seconded to accept the Agreement for Services with the City of Excelsior for the provision of fire services for the City of Shorewood, with the deletion of the sentence "The receiver shall also adopt regulations to limit building heights to a maximum of 35' as defined by the Uniform Building Code." on page 3, paragraph 3 of the Agreement. Motion passed 5/0. 10. MATTERS FROM THE FLOOR Robert Rascop, 4560 Enchanted Point, commended the City for its adoption of the shoreland regulations, commended Brad Nielsen for his instrumental work to draft and implement the regulation and briefly updated the Council on lake access issues. 12 REGUIAR CITY COUNCIL MINUTES NOVEMBER 30, 1992 - PAGE 13 . 11. STAFF REPORTS A. Attorney's Report - None. B. Engineer's Report 1. LeRoy Bishop Petition - lighting/drainage/noise Dresel reviewed the changes made regarding issues brought to the Council's attention regarding the new public works site. He reported that back-up horns on heavy equipment are a safety requirement of OSHA, some of the security lights have been disconnected and diffusing shields have been ordered for some of the remaining lights, the drainage pond is being enlarged to reduce the flow rate from the City's site and the silt fence installed downslope of construction has adequately kept eroded soils on site and seeding is scheduled for this fall. Mr. Bishop reiterated his concerns regarding the size of the driveway culvert, potential dangers in the pond site area, landscaping issues and questioned the need for the lights on the site. Dresel stated that security of the City's equipment and property is the primary concern. Brancel offered to meet with Mr. Bishop to further discuss his concerns. 2. Cost of storm sewer in Senior Housing area . Dresel stated that the estimated cost of work related to the City's portion of the storm sewer system in the Seasons senior housing development is $50,000-$60,000. Funding of this work would be distributed among the utilities fund, the general fund and the drainage district. Dresel stated that a quote of $15,200 has been received for installation of a chain link fence around the new public works facility. The budgeted amount is $14,200 and Dresel will offer that amount to the contractor. C. Planner's Report 1. Postponed to December 14, 1992 meeting. 2. 30- Day Extension, Mary Bussaus, Harding Lane Nielsen stated that an inspection of the site indicates that the work has been completed and the matter is considered resolved. D. Finance Director's Report 1. Draft - Sample Sewer Bill . 13 ~ . REGUlAR CITY COUNCIL MINUTES NOVEMBER 30, 1992 - PAGE 14 . Rolek presented, as requested, a sample billing designed to apprise residents of the 1993 rate increase for sewer services. Council members made suggestions regarding content, clarity and brevity and requested the staff to incorporate those suggestions into another sample for the Council's consideration. E. Administrator's Report 1. Financial Analysis of Knutson Services Inc. Hurm reported that Knutson Services Inc. has requested concessions to its original contract with the Lake Minnetonka Recycling Group (LMRG) which extends through December 1994. He reviewed the concessions and the counter-proposal proposed by the LMRG. Mter discussion, the Council members agreed that the counter-proposal is fair and appropriate. Stover moved, Lewis seconded to approve the counter-proposal prepared by LMRG in response to the concessions to the recycling contract requested by Knutson Services Inc. Motion passed 5/0. 2. Report on LMCD Lake Access . Hurm reported that the LMCD requests that an elected official representing Shorewood participate on a task force to develop conclusions regarding lake access. Daugherty agreed to serve in this capacity and attend the remaining meetings of the task force. 12. COUNCIL REPORTS A. Mayor Brancel - None. B. Councilmembers In response to Daugherty's question, Hurm indicated that staff is working on a proposed ordinance to regulate transient merchandisers for the Council's future consideration. Gagne briefly commented on activities related to the Senior Center Committee. . Stover questioned whether a revievl of traffic on Old Excelsior Road has been completed and suggested that attention be gh1en to the increased leY/el of traffic. Dresel indicated conformance signa-ge is being erected by Hennepin County as required. Stover reported that 14 .~ .. REGUlAR CITY COUNCIL MINUTES NOVEMBER 30, 1992 - PAGE 15 13. . ADJOURN TO EXECUTIVE SESSION SUBJECT TO APPROVAL OF CLAIMS , Daugherty moved, Lewis seconded to adjourn the City Council Meeting at 10:10 p.rn., to re- convene in Executive Session, subject to the approval of claims. Motion passed 5/0. RESPECTFULLY SUBMl'l"l'ED, Arlene H. Bergfalk Recording Secretary Northern Counties Secretarial Services J AlTEST: . B .t c. HURM, CITY ADMINISTRATOR Note: The City Council corrections to minutes at the subsequent meeting appear as strikeouts (deletions) and till (additions). "t 15