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061493 CC Reg Min ,. ....~, "'CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, JUNE 14, 1993 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 p.m. . MINUTES 1. CONVENE CITY COUNCIL MEETING The meeting was called to order by Acting Mayor Daugherty at 7:00 p.m. A. Pledge of Allegiance B. Roll Call Present: Councilmembers Benson, Daugherty, Lewis, and Stover; Administrator Hurm, Engineer Dresel, Attorney Keane, and Planning Director Nielsen. Absent: Mayor Brancel C. Review Agenda . Benson moved, Stover seconded to approve the Agenda for June 14, 1993, with the postponement of Consent Agenda Item 3.A., postponement of the first policy issue discussion under Item 7. and postponement of the Work Session with the Planning Commission. Motion passed 4/0. 2. APPROVAL OF MINUTES A. Board of Review Meeting - May 12, 1993 Stover moved, Benson seconded to approve the Board of Review minutes of May 12, 1993. Motion passed 4/0. B. Reconvene Board of Review Meeting - May 24, 1993 Lewis moved, Benson seconded to approve the Reconvene Board of Review minutes of May 24, 1993. Motion passed 4/0. . 1 . ; I'; ...-, . . . REGULAR CITY COUNCIL MINUTES JUNE 14, 1993 - PAGE 2 C. City Council Regular Meeting Minutes - May 24, 1993 Lewis moved, Stover seconded to approve the City Council meeting minutes of May 24, 1993. Motion passed 4/0. 3. CONSENT AGENDA Acting Mayor Daugherty read the Consent Agenda for June 14, 1993. Stover moved, Daugherty seconded to approve the Consent Agenda and to adopt the Resolutions and Motions contained therein: A. Postponed. B. RESOLUTION NO.55-93 "A Resolution Approving A Revised Concept Plan, Development Stage Plan and Preliminary Plat for Seasons P.U.D. C. Appeal Notice to Remove Appellant: Wilda Goggans Location: 26960 West 62nd Street Motion to deny the request for extension and to direct the Public Works Department to bring the property into compliance. D. Right-of-Way Permit Applicant: Lisa and Eric Munkeby Location: 5705 Eureka Road Motion to approve a right-of-way permit at 5705 Eureka Road subject to the three conditions listed in the staff memorandum dated June 9, 1993. E. RESOLUTION NO. 56-93 "A Resolution Authorizing the City Engineer to Submit an Application for a Grant to Address Inflow and Infiltration from MWCC." Motion passed 4/0. 4. PARK A. Report on Park Commission Meeting - June 8, 1993 Park Commissioner Wilson reported on the Commission's discussions and actions taken at its June 8 meeting and answered Councilmembers' questions. He stated that by a 7/0 vote the Commission voted to recommend that the Council approve the 1993 Project Management Agreement with Hoisington Koegler Group Inc. and the Joint Agreement with the City of Chanhassen relating to the maintenance of Cathcart Park. 2 . . . ~ . REGULAR CITY COUNCIL MINUTES JUNE 14, 1993 - PAGE 3 B. 1993 Park Project Management Agreement Stover moved, Benson seconded to approve the Letter of Understanding with Hoisington Koegler Group Inc., dated May 20, 1993, regarding 1993 park improvement project management. Motion passed 4/0. C. Joint Agreement with the City of Chanhassen Regarding Cathcart Park Hurm reviewed the provisions of the Joint Agreement with the City of Chanhassen regarding maintenance of Cathcart Park. Lewis commended the Park Commissioners and the Administrator for the development of a very good agreement. Lewis moved, Stover seconded to approve the Joint Agreement Between the City of Chanhassen and the City of Shorewood in Regard to the Operation and Maintenance of Cathcart Park. Motion passed 4/0. 5. PLANNING A. Report on Planning Commission Meeting Planning Commissioner Malam reported on the discussions and actions taken by the Commission at it's June 1 meeting and answered Councilmembers' questions. He stated the Commission unanimously voted to recommend that the Council approve the preliminary plat for Allen Larson at 6035/6050 Ridge Road, and voted 5/1 to recommend that the Council approve the Final Plat-Waterford 5th Addition. Malam reported that the Commission completed it's study of the Transportation Plan Chapter of the Comp Plan at it's June 8 study session. B. Consider Preliminary Plat - Allen Larson at 6035/6050 Ridge Road Nielsen noted that approval of the grading plan by the City Engineer is included in the recommendation. Stover requested clarification regarding the two nonconforming accessory buildings on the site located near the Christmas Lake shoreline. Nielsen stated that one of the buildings may be relocated. The owner wanted to keep the pump house since it serves the existing home with water; however, Nielsen stated that use of surface water for domestic purposes is against the City's Codes. 3 .. -. I . . . . . REGULAR CITY COUNCIL MINUTES JUNE 14, 1993 - PAGE 4 The Councilmembers discussed concerns related to residents' use of water from the lakes and recommended that the Ordinance be strictly enforced and that residents be appropriately notified of the Ordinance and the dangers related to domestic use of lake water. Benson moved, Stover seconded to direct the staff to prepare a findings of fact resolution approving the Preliminary Plat requested by Allen Larson, 6035/6050 Ridge Road, subject to the staff recommendations outlined in the Director's May 27, 1993 memorandum and subject to approvals required by the City Engineer. Motion passed 4/0. C. Final Plat - Waterford 5th Addition Applicant: Trivesco Location: Outlot D, Waterford (5590 Vine Hill Road) Nielsen stated that subsequent to the Planning Commission meeting, a question arose as to whether Outlot D was a part of the Waterford project and whether the protective covenants applied to that Lot. He reported that the development agreement specifically omitted Outlot D from those covenants because it was anticipated that Outlot D would be developed in conjunction with the Covington Vine Ridge project. However, due to certain watershed district restrictions, Outlot D was not incorporated into that plat. It has been recommended to the developer that similar covenants be attached during this platting to ensure that the architectural review process would remain the same as the Waterford project. Lewis referred to the Planning Commission's recommendation that the property remain a single lot precluded from future subdivision. Keane stated that would not be an appropriate condition since under the current ordinance framework, a variance request to accommodate subdivision could be presented to the Council for action. Stover moved, Benson seconded to adopt RESOLUTION NO. 57-93, "A Resolution Approving the Final Plat of Waterford 5th Addition," subject to the Attorney's approval of the Declaration of Restrictions. Motion passed 4/0. D. Consider Zoning Ordinance Text Amendment - Regulations for Detached Garages Nielsen explained that the amendment to the Zoning Ordinance will allow one attached garage and limit detached garage structures to one per dwelling. 4 < " . . . . . REGULAR CITY COUNCIL MINUTES JUNE 14, 1993 - PAGE 5 Lewis moved, Stover seconded to adopt ORDINANCE NO. 276, Amending Chapter 1201 of the Shorewood City Code Relating to Zoning Regulations. Motion passed 4/0. 6. RESIDENT REQUEST TO BLOCK OFF STREET - BLOCK PARTY. BRENTRIDGE DRIVE Stover noted that the Fire Chief, Chief of Police, and Public Works Director have reviewed and approved the request for closure of Brentridge Drive. Stover moved, Lewis seconded to approve closing Brentridge Drive on June 27, 1993 from 4 p.m. to 10 p.m. for the purpose of a block party as requested in a resident's letter dated May 20, 1993. Motion passed 4/0. 7. DISCUSSION ON POLICY ISSUES Zoning and Land Use Issues Relating to a Potential Senior Center at the City Hall Property Hurm reviewed the background to the issue and the current status of concepts developed by the Senior Center Task Force regarding use of a Senior Center that may be located on the City Hall property. The Task Force is now requesting policy direction and guidance regarding zoning and land use. Specifically, policy direction is requested with regard to using the property for adult day care for over 10 persons which would involve re-zoning and use of the property for commercial purposes including allowing liquor service, which would involve an ordinance change. Nielsen indicated that survey work and soil borings are being conducted and policy direction from the Council would assist in planning of the next steps in the process. Robert Gagne, member of the Senior Center Task Force, reiterated that these issues are strictly City policy decisions. He stated that at the present time, the Task Force is not considering offering use of the senior center/community center for adult day care. In addition, the task force is studying methods to ensure that the center would be adequately funded. He thanked Administrator Hurm for the volunteer assistance he has provided to the task force. During discussion, it was noted that limited re-zoning would allow flexibility for use of the building; allowing liquor service conflicts with the use of the recreational park adjacent to the site; and commercial use of the property may contribute to traffic-related concerns. Further, the Council encouraged the idea of a self-supporting facility and, in general, the Council supported the overall concepts and location of a Senior/Community Center. 5 . . . . REGULAR CITY COUNCIL MINUTES JUNE 14, 1993 - PAGE 6 8. MATTERS FROM THE FLOOR - None. 9. ADMINISTRATOR AND STAFF REPORTS Revised Public Improvement Process Chart Incorporating Citizen Contact Hurm reviewed a chart developed to identify citizen contact points to improve communications during the process related to public improvement/special assessment projects. The Councilmembers provided additional policy direction designed to improve public information regarding projects. Citizen Satisfaction Survey Hurm brought the Council's attention to the results of the Service Evaluation Questionnaire. He noted that a summary will be printed in the City's newsletter. The Council agreed to discuss, at a work session, issues related to the animal control program and the physical condition and lighting of streets. Hurm referred to the report of the 1993 City clean-up charges and noted that the next quarter per household cost will be $7.00. Hurm requested input from the Council regarding the special assessment policy summary article for publication in the City's newsletter and noted that a public information meeting on the policy is scheduled for Monday, July 26. Hurm reviewed upcoming meeting dates: Council meeting and work session with Planning Commission meeting on June 28; a fire protection contract negotiation meeting on June 29; a fire department budget meeting and Met Council staff meeting on June 30. Keane, Dresel and Nielsen - None. 10. COUNCIL REPORTS Benson requested clarification of signage located at the Waterford site. Nielsen indicated that 1 construction sign and 1 real estate sign is permitted; the others must be removed. Lewis inquired about the status of completion of the sewer-related work in the Covington Road area. Dresel stated the work was 99% completed. Lewis requested the staff to research and report on the cause of the continuing noxious odor in that neighborhood. 6 -'"" , ..;J ~ . . . \' . REGULAR CITY COUNCIL MINUTES JUNE 14, 1993 - PAGE 7 Stover indicated that she plans to attend the local workshop scheduled by the MWCC the cost allocation system for sewer service charges. 11. ADJOURNMENT SUBJECT TO APPROVAL OF CLAIMS Stover moved, Benson seconded to adjourn the City Council Meeting at 8:25 p.m., subject to the approval of claims. Motion passed 4/0. RESPECTFULLY SUBMITTED, Arlene H. Bergfalk Recording Secretary TimeSaver Off Site Secretarial ATTEST: ~~~~ ROB DAUGHERTY, ACTING MAYOR C. HURM, CITY ADMINISTRATOR 7