062893 CC Reg Min
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CITY OF SHOREWOOD
REGUlAR CITY COUNcn.. MEETING
MONDAY, JUNE 28, 1993
COUNcn.. CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
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MINUTES
1. CONVENE CITY COUNCIL MEETING
The meeting was called to order by Acting Mayor Stover pro tern at 7:00 p.m.
A
PLEDGE OF AllEGIANCE
B.
ROIL CAlL
Present:
Councilmembers Benson, Lewis and Stover; Administrator Hurm, Engineer
Dresel, Attorney Keane, and Planning Director Nielsen.
Absent:
Mayor Brancel and Councilmember Daugherty.
c.
REVIEW AGENDA
Benson moved, Lewis seconded to approve the amended agenda for June 28, 1993, with
removal of Item C. from the Consent Agenda; addition of Item 8.D.; and cancellation of the
. Work Session with the Planning Commission following the meeting.
Motion passed 3/0.
2. APPROVAL OF MINUTES
A. Regular City Council Meeting - June 14, 1993
Lewis moved, Benson seconded to approve the minutes of the City Council meeting of June
14, 1993.
Motion passed 3/0.
3. CONSENT AGENDA
Acting Mayor Stover read the Consent Agenda for June 28, 1993:
Lewis moved, Benson s.econded to approve the Consent Agenda and to adopt the
Resolutions and Motions therein:
A
Motion to Approve Ten Naab to the Position of Deputy Clerk/Executive
Secretary.
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B.
RESOLUTION NO. 58-93 "A Resolution Granting Preliminary Plat Approval
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REGULAR CITY COUNCIL MINUTES
JUNE 28, 1993 - PAGE 2
B.
RESOLUTION NO. 58-93 "A Resolution Granting Preliminary Plat
Approval for Christmas Lake Ridge."
C. Removed
D. RESOLUTION NO. 59-93 "A Resolution Accepting Streets, Sanitary
Sewer and Storm Sewer in the Plat of Shorewood Suburban Estates."
E. Motion to Approve a Right-of-Way Permit for Howard's Point Marina,
5400 Howard's Point Road.
Motion passed 3/0.
4. PARK - Report of June 22 Meeting
Steve Dzurak, Park Commission Chair, reported on discussions and actions taken by the
Commission it's June 22 meeting and answered Councilmembers' questions. The
Commission reviewed two bids received for playground equipment for Manor and
Freeman Parks and voted to recommend that the Council approve the purchase of
playground equipment from Landscape Structures Inc. for an amount not to exceed
$20,000 for Manor and $20,000 for the north play area of Freeman, as budgeted. The
Commission reviewed a concept outline of a Freeman Park Foundation designed to
provide funds for capital improvements and operating expenses for Freeman Park. Bids
are being developed for tennis courts and landscaping for Silverwood Park.
A. Motion Authorizing the Purchase of Playground Equipment for Freeman
and Manor Parks
Lewis moved, Benson seconded to authorize the purchase of playground equipment
by Landscape Structures Inc. of up to $20,000 for Manor Park; and up to $20,000
for the north side of Freeman Park contingent upon firm written commitments of
$7,000 of additional donations for Freeman Park.
Motion passed 3/0.
B. Presentation of a Concept for the Maintenance and Improvement of
Freeman Park
Dzurak described the concept of the Freeman Park Foundation. During discussion, the
Councilmembers pointed out policy and administrative considerations and generally
encouraged the Park Commission to study, research and discuss further all aspects of
the Freeman Park Foundation concept.
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REGULAR CITY COUNCIL MINUTES
JUNE 28, 1993 - PAGE 3
5.
PLANNING
Nielsen reported the Planning Commission met in a Work Session on June 8 to complete
its review of the Transportation Chapter of the Comprehensive Plan. The Council and
staff agreed to re-schedule the joint Work Session to consider the Transportation Plan
with the Planning Commission to Monday, July 12, 1993.
6. CONSIDER A RESOLUTION ACCEPTING THE FEASIBILITY REPORT -
SEASONS P.U.D.
Dresel presented the "Feasibility Report and Cost Estimate for Seasons Elderly Housing
Project - Sanitary Sewer, Watermain and Storm Sewer for the City of Shorewood," dated
June 1993. He stated the purpose of the report is to outline the feasibility of constructing
and extending public utilities to the proposed Seasons Elderly Housing project. Dresel
reviewed the details of each specific utility and related cost estimates: extending the
southeast area water system; running lateral sanitary sewer to the new units; and
replacing/extending the storm sewer system from Highway No. 7 to Old Excelsior
Boulevard. The total project cost is estimated at $277,300.
Dresel described the current negotiations with MNDOT regarding its participation in the
cost of replacing the existing storm sewer located within MNDOT's easement. Because
of the uncertainly of MNDOT funding for this portion of the project, Dresel recommended
that the Council accept the report with delay of further action until such time that all
funding issues are resolved.
During discussion, the Council encouraged staff to support the developer's efforts to
resolve the funding problems with MNDOT, keeping in mind, however, that the
responsibility for resolution lies wholly with the developer of the project.
Benson moved, Lewis seconded to adopt RESOLUTION NO. 60-93, IIA Resolution
accepting the Feasibility Report and Estimate of Costs-Sanitary Sewer, Watermain
and Storm Sewer Improvements-Seasons Elderly Housing Project-City of
Shorewood, Minnesota,1I dated June 1993, transmitted with Dresel's June 24, 1993
letter.
Motion passed 3/0.
7. DISCUSSION ON POLICY ISSUES
- Funding Formula for a 5 Year Contract with the Excelsior Fire Department
Stover stated the Council's discussion of a funding proposal for fire protection developed
by the Administrators on behalf of the Cities of Deephaven, Shorewood and Tonka Bay
in response to Excelsior's formula proposal will provide input for a meeting on June 29
to present the proposal to the City of Excelsior.
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REGULAR CITY COUNCIL MINUTES
JUNE 28, 1993 - PAGE 4
Hurm briefly reviewed the background relating to the Cities' concern over the current
funding formula and described the proposed formula. The proposed formula will be
based on 50% tax capacity and 50% usage (manhours) and during an interim period,
each City would contribute on a flat percentage basis to avoid a significant impact on the
respective budgets, reaching full implementation of the new formula after 3 years.
During discussion, the Councilmembers supported the proposed formula and agreed that
it provides a reasonable and equitable method for funding the fire department. The
Council generally encouraged an accelerated phase-in of the formula, agreed to
adjustment of the fire department's facilities rental costs to a fair market price, and
agreed that special locations be required to pay for their usage (man-hours).
8. LAKE MINNETONKA CONSERVATION DISTRICT - Bob Rascop
A. Review of LMCD 1994 Preliminary Draft Budget
B. Update - Boulder Bridge
C. Intergovernmental Relations Among the 14 Cities
Bob Rascop, LMCD member, updated the Council on activities of the LMCD and
answered their questions. He reviewed the status of a possible reorganization of the
Board and urged the Council to express its views on the matter to legislators. Rascop
reviewed the preliminary budget for 1994. Shorewood's administrative levy and
contribution for the milfoil program for 1994 is estimated at $16,937. Rascop reviewed
the current milfoil program. With regard to the Boulder Bridge application, Rascop
reported the matter has been referred back to the water structures committee for
reconsideration and review and the existing license has been renewed.
Hurm pointed out that the combined administrative levy and milfoil share exceeds the
spirit of the levy limit and suggested that the LMCD review the matter. Rascop
acknowledged that the milfoil program, which he described as a maintenance program,
has perhaps been integrated inappropriately into the LMCD budget and agreed to bring
the matter to the Board's attention.
D. Deeding of Right-of-Way
Nielsen reviewed a recommendation for conveyance of right-of-way in connection with
construction of a home at 25350 Mann Lane. The owner/builder wishes to avoid a
variance and agreed to dedicate the 10' right-of-way. The effect of this will move the
house away from the wetland, make Mann Lane the front of the lot, and allow the City
to acquire right-of-way on a substandard street.
Lewis moved, Benson seconded to accept the deeding of a 10' right-of-way
easement to the City on property at 25350 Mann Lane.
Motion passed 3/0.
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REGULAR CITY COUNCIL MINUTES
JUNE 28, 1993 - PAGE 5
9.
MATTERS FROM THE FLOOR - None.
10. ADMINISTRATOR AND STAFF REPORTS - None.
11. COUNCIL REPORTS
Benson requested information on negotiations regarding insurance coverage of a
residents' recent damage claim. Keane stated the claim has been re-tendered to the
insurance carriers and he will provide a recommendation regarding the matter at the
Council's next meeting.
12. ADJOURNMENT SUBJECT TO APPROVAL OF CLAIMS
Benson moved, Lewis seconded to adjourn the meeting at 8:55 p.m., subject to the
approval of claims.
Motion passed 3/0.
RESPECTFULLY SUBMITTED,
Arlene H. Bergfalk
Recording Secretary
TimeSavers Secretarial Services
ATTEST:
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KRISTI STOVER, ACTING MAYOR
Pro Tem
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S C. HURM, CITY ADMINISTRATOR
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