110893 CC Reg Min
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CITY OF SHOREWOOD
REGULAR CITY COUNCIL MEETING
MONDAY, NOVEMBER 8, 1993
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 p.m.
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MINUTES
1. CONVENE CITY COUNCIL MEETING
The meeting was called to order by Acting Mayor Daugherty at 7:05 p.m.
A.
Pledge of Allegiance
B.
Roll Call
PreSe!lt:
Acting Mayor Daugherty; Councilmembers Benson, Lewis, and Stover;
Administrator Hurlll, Engineer Dresel, Attorney Keane (entered at 7 :20 p.m.),
and Financial Director Rolek.
Absent:
Mayor Brancel.
C.
Review Agenda
Stover moved, Lewis seconded to approve the Agenda for November 8, 1993.
. Motion passed 4/0.
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes and Work Session Minutes -
October 25, 1993.
Lewis moved, Stover seconded to approve the October 25, 1993 City Council Minutes as
submitted and the October 25, 1993 Work Session Minutes as amcnded with deletion of the
2nd sentcnce in the 3rd paragraph, page 1.
Motion passed 4/0.
3. CONSENT AGENDA
Acting Mayor Daugherty read the Consent Agenda for November 8, 1993.
Benson moved, Stover seconded to approve the Consent Agenda and to adopt the
Resolutions contained therein:
A.
RESOLUTION NO. 93-101A "A Resolution Granting Preliminary Plat
Approval for Brynmawr Place." Applicant: Pemtom Land Company. Location:
South of "Voodside Road & west of Howard's Point Road.
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REGULAR CI1Y COUNCIL MINUTES
NOVEMBER 8,1993 - PAGE 2
B.
RESOLUTION NO. 93-102 "A Resolution Granting Preliminary Plat
Approval for Robert S.c. Peterson 2nd Addition." Applicant: Robert S.C.
Peterson. Location: 5480 Carrie Lane.
Motion passed 5/0.
4. PUBLIC HEARING 7:30 P.M. - REGARDING ASSESSMENTS FOR THE
IMPROVEMENTS FOR SEASON'S DEVELOPMENT
A. A Motion to Adopt a Resolution Approving Special Assessments for
Improvements for Season's Development
Dresel indicated that because final costs are not known at this time, the contingency amount
has been included in the assessment, but if the actual cost is substantially less, the City could
abate the amount not used.
Lewis inquired whether the contingency covers all possibilities. Stover inquired what would
happen if the project came in over the budget. Dresel stated the contingency covers all
normal items and there is no recourse for the developer if the cost is more and he would
be liable for that obligation. Dresel noted that MNDot has agreed in writing to cover
$37,000 of the costs. Dresel stated the project is about one-fourth completed to date and
will be completed in approximately three weeks.
Acting Mayor Daugherty opened and closed the Public Hearing at 7:39 p.m. there being no
comments from the public.
Dresel stated the contingency amount is 10% and reiterated that the Council may wish to
consider abatement of any substantial amount not used. Rolek explained that assessments
must be certified to the County at this time in order that collection of assessments may
begin in 1994, otherwise the City would have to finance the bonds for a one-year period, and
that project was financed with the sale of the General Obligation Improvement Bonds.
Keane stated a re-assessment may be made if the project encounters unusual additional
costs.
Lewis moved, Stover seconded to adopt RESOLUTION NO. 93-105 "A Resolution Approving
Special Assessments for Project No. 93-2, Season's Elderly Housing Project Improvements."
Motion passed 4/0.
PUBLIC HEARING 7:35 P.M. - REGARDING ASSESSMENT FOR THE SEWER
EXTENSION TO 25840 HIGHWAY 7
B.
A Motion to Adopt a Resolution Approving A Special Assessment for Sewer
Extension to 25840 Highway 7
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REGULAR CITY COUNCIL MINUTES
NOVEMBER 8, 1993 - PAGE 3
.' Dresel reviewed details of the special assessment for sewer extension to the property of
Robert and Margaret Osha. The extension is from the Shorewood Oaks extension and will
provide service to the Oshas. The agreement will also provide an easement across the Oshas
property to serve the park should the Council decide to extend sewer. Hurm stated an
agreement is in place with the Oshas providing for assessment of 1/2 the cost of the project,
which is estimated to total $15,000. The agreement also provides that if the cost is less than
$15,000, the Oshas will receive an abatement. Keane stated the Oshas have formally
submitted an objection to paying more than 1/2 of the actual total amount.
Acting Mayor Daugherty opened and closed the Public Hearing at 7:44 p.m. there being no
comments from the public.
Stover moved, Benson seconded to adopt RESOLUTION NO. 93-106 "A Resolution
Approving Special Assessments for Extension of Sanitary Sewer Service to 25840 Highway
7."
Motion passed 4/0.
5. A MOTION TO ADOPT RESOLUTION NO. 93-103 AWARDING BIDS FOR THE
SALE OF $325,000 GENERAL OBLIGATION IMPROVEMENT BONDS. SERIES
1993A
. Mr. Robert Thistle, representing Springsted, reported the City's credit rating was recently
upgraded by Moody's from A to At He stated it is a rare honor for a City of Shorewood's
size to achieve that high a credit rating and the residents of the City should be comforted
that the policies of the City's financial and administrative divisions have brought Shorewood
to such a level. The significance of the higher rating is that when the City needs to borrow
money, the interest rate will be lower. Mr. Thistle reviewed the factors upon which the
rating revision is based according to Moody's: City's debt burden is expected to remain
below average; City has a well-defined 5-year capital improvement plan in place requiring
nominal debt financing; City exhibits a strong socioeconomic profile with high income levels
and housing values; and City's sound financial operations complement a General Fund
balance maintained at a favorable level. He commended the Council and staff for achieving
the City's current status.
Mr. Thistle described the proposed issuance of $325,000 in general obligation debt, $230,000
of which will refund 1987 A general improvement bonds. The transaction will result in a net
present value savings to the City of approximately $31,000. It was noted the transaction
provides funds for public improvements related to the Seasons's Elderly Housing project in
order to reduce insurance costs on the bonds. Mr. Thistle recommended awarding the bid
to the low bidder, John G. Kinnard & Company Incorporated, at an interest rate of
4.5018%.
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Acting Mayor Daugherty called for questions and/or comments from the Councilmembers.
There were no questions or comments.
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REGULAR CITY COUNCIL MINUTES
NOVEMBER 8, 1993 - PAGE 4
Stover moved, Lewis seconded to adopt RESOLUTION NO. 93-103 "A Resolution Awarding
the Sale of $325,000 General Obligation Improvement Bonds, Series 1993A Fixing Their
Form and Specifications; Directing Their Execution and Delivery; and Providing for Their
Payment" to John G. Kinnard & Company Incorporated.
Motion passed 4/0.
6. A MOTION TO AWARD A CONTRACT FOR CONSTRUCTION OF A WARMING
HOUSE/SHELTER BUILDING AT MANOR PARK .
Hurm stated that following the October 25 Council meeting, 2 additional quotes were
received for the construction of the warming house at Manor Park which fell within the
$25,000 budgeted amount. He recommended the Council award the contract to Seamans
Construction for $23,125. It is anticipated the work could be completed, with the exception
of the outdoor concrete work to be completed next spring, by mid-December for the 93/94
skating season.
Daugherty inquired why a furnace was not included in the bid. Following consultation with
staff, Hurm clarified that the Seamans quote does include installation of a furnace.
Benson moved, Stover seconded to award a contract to Seamans Construction not to exceed
$23,125 for construction of a warming house/shelter building at Manor Park, including
installation of a furnace.
Motion passed 4/0.
7. A MOTION TO ADOPT RESOLUTION NO. 93-104 APPROVING A CHANGE
ORDER AND AUTHORIZING EXPENDITURE OF STREET RECONSTRUCTION
FUNDS FOR OLD EXCELSIOR BOULEVARD
Dresel stated that in conjunction with the Season's project, it had been anticipated that
placing a polyethylene liner within the existing metal storm sewer pipe under Excelsior
Boulevard would provide a simple cost-effective repair. However, he reported during
construction it was discovered the south half of the existing pipe is almost completely
destroyed making installation of the proposed liner an unacceptable long-term approach.
Dresel recommended a new casing pipe with PVC pipe inside be placed under the road and
erosion control be placed at the outlet. The total change order for this work is $30,525, to
be funded from the street reconstruction account.
The Councilmembers agreed that the option recommended is the most prudent approach.
Lewis moved, Stover seconded to adopt RESOLUTION NO. 93-104 "A Resolution Approving
a Change Order and Authorizing Expenditure of Street Reconstruction Funds for Excelsior
Boulevard, City Project No. 93-2."
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REGULAR CITY COUNCIL MINUTES
NOVEMBER 8,1993 - PAGE 5
. Motion passed 4/0.
8. PLANNING - Report by Representative - None, November 2 meeting canceled.
9. MATTERS FROM THE FLOOR - None.
10. ADMINISTRATOR AND STAFF REPORTS - None.
11. MAYOR AND COUNCIL REPORTS
A. Report on Request to Remove Parking Restrictions on Old Market Road
Daugherty stated he contacted about one-half of the petitioners regarding their request to
remove parking restrictions on Old Market Road and indicated he will contact the
remainder within the next two weeks. He indicated the residents generally would like
parking but would also desire maintaining the current 25 mph speed limit. Daugherty
inquired whether such an option is feasible.
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Keane reiterated that State statutes state that motor vehicles are prohibited from use of any
portion of the bikeway. The bikeway allows the 25 mph posting on the road. The staff
agreed to research additional options that may be legal and feasible prior to the Council's
taking action on the petitioners' request.
B. MWCC Task Force Report - None.
12. ADJOURNMENT TO WORK SESSION FORMAT SUBJECT TO APPROVAL OF
CLAIMS
Benson moved, Stover seconded to adjourn the City Council Meeting to a Work Session at
7:52 p.m., subject to the approval of claims.
Motion passed 4/0.
Daugherty stated the Council will convene in an Executive Session following adjournment
of the Work Session.
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REGULAR CITY COUNCIL MINUTES
NOVEMBER 8, 1993 . PAGE 6
. RESPECTFULLY SUBMITTED,
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Arlene H. Bergfalk
Recording Secretary
TimeSaver Off Site Secretarial
ATTEST:
." {~ (/1, "'" I.
,\.,\1\1 \, .~ '-' /i/v v VII
. HURM, CITY ADMINISTRATOR
RO~A~~AcrING MAYOR
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