113093 CC Reg MinCITY OF SHOREWOOD COUNCIL CHAMBERS
REGULAR CITY COUNCIL MEETING 5755 COUNTRY CLUB ROAD
TUESDAY, NOVEMBER 30 1993 7:10 PM
Following the adjournment of the regular meeting, the
Council will convene to Work Session format. No action
will be taken at this time.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Pledge of Allegiance
B. Roll Call Lewis
Benson
Mayor Brancel
Stover
Daugherty
C. Review Agenda
2. APPROVAL OF MINUTES
City Council Regular Meeting and Work Session Minutes -
November 8, 1993 (Att. - #2 Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent
Agenda & adopt resolutions therein:
A - A Motion Extending the Contract for Prosecuting
Attorney (Att. - #3A Proposed Contract)
B - A Motion to Allow Larry Niccum to Hold Over
Unused 1993 Vacation Days to 1994
C - A Resolution Amending the Special Assessment
for Sewer Extension to 25840 Highway 7 (Osha
property) (Att. - #3C Proposed Resolution)
D - A Resolution of Merit ( #3D Proposed Resolution)
E - A Resolution Accepting Construction of Lift
Stations 9 and 10 and Authorizing Final Payment
( #3E Proposed Resolution)
F - A Resolution Approving a Simple Subdivision
Applicant: Shirley Frantz
Location: 4815 Suburban Drive
(Att. - #3F Proposed Resolution)
G - A Motion Authorizing Installation of Street
Lights - Brentridge Drive (Att. - #3G Planner's
Memorandum)
H - A Motion to Approve a Foundation Permit for
Gideon's Woods P.U.D. (Att. - #3H — Planner's Memo)
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NOVEMBER 30, 1993 - PAGE 2
. C. RESOLUTION NO. 93-108 "A Resolution Amending Special Assessment Levy
No. 12894 for Extension of Sanitary Sewer Service."
D. RESOLUTION NO. 93-109 "A Resolution Acknowledging Meritorious Service
of Building Official Joe Pazandak."
E. RESOLUTION NO. 93 -110 "A Resolution Accepting the Reconstruction of
Lift Stations 9 & 10 and Approving Final Payment to GHT Construction,
Inc."
F. RESOLUTION NO. 93 -111 "A Resolution Approving Subdivision of Real
Property." Applicant: Shirley Frantz. Location: 4815 Suburban Drive.
G. A Motion Authorizing Installation of Street Lights - Brentridge Drive.
H. A Motion to Approve a Foundation Permit for Gideon's Woods P.U.D.
Motion passed 510.
4. PUBLIC HEARING 7:15 P.M. - TRUTH IN TAXATION
Mayor Brancel introduced State Representative Tom Workman. Mr. Workman briefly
commented on potential distribution of the State budget surplus and stated he is available
for questions regarding the State's budget.
Mayor Brancel requested that members of the public wishing to speak during the public
hearing sign up to do so.
Rolek reviewed the City's annual budget process which culminates in certifying a preliminary
property tax levy used by the County to prepare the coming year's Truth in Taxation notice
for distribution to residents.
With regard to the City's 1994 Budgets and Capital Improvement Program 1994 -1998, Rolek
stated that in September, a preliminary 2.5% increase in the levy was certified. He reported,
however, since that time, the levy has been reduced to a 0% increase for 1994. Rolek
presented and explained changes from 1993 in the line items of the Revenue and
Expenditure Summaries of the City's 1994 General Fund Budget. He stated that while the
expenditures will increase 2.32% over 1993, the property tax levy for 1994 will remain the
same as in 1993, and indicated the increase is less than the City's 2.8% market value real
growth rate. Rolek presented and reviewed the general operating budgets, expenditures per
capita, comparative five -year tax rates, and the effect on taxes of properties with various
market values.
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NOVEMBER 30, 1993 - PAGE 3
is Rolek noted that State law now requires that certain information for public employee
compensation be disclosed at this public hearing. He presented and reviewed information
including the number and expenditures related to independent contractors and the number
of City full time and part time Administrative, Public Works and Park employees.
Rolek reviewed the Capital Improvement Plan for water, streets, drainage, sanitary sewer,
public facilities, equipment, and parks and described some of the projects planned for the
City. He noted that, in general, the City is increasing it's efforts to improve /upgrade and
to accommodate the City's growth.
Mayor Brancel opened the Public Hearing at 7:40 p.m.
Mr. Chris Pehle, 22075 Stratford Place, stated the City's performance in keeping taxes under
control is adequate, but expressed concern regarding the total tax bill. He questioned what
is being done by the Council and City representatives to reduce and control overall taxes.
He described his personal tax situation.
Representative Workman reviewed his perception of the attitude of the State government
and legislature regarding the State's tax and spending programs and stated his position on
those issues. Hurm reviewed the Council's efforts regarding resolution of the dispute with
the Metropolitan Waste Control Commission regarding the City's sewage rates and noted
that the Metropolitan Council will be taking action on December 9 which may affect
Shorewood residents' taxes. Lewis suggested that residents contact State and County
officials and representatives to express concerns regarding tax rates assessed by those bodies.
Hurm stated that the City is also attempting to have the Metropolitan Transit Commission's
levy on Shorewood taxpayers reduced by 9 %.
Mr. Bill Maddy, 5780 Christmas Lake Road, inquired why the City budget does not include
funding for senior citizens. Brancel stated Community Development Block Grants are
generally used for those purposes and it was noted that the City supports work related to
development of proposed senior housing in Shorewood.
Mayor Brancel closed the Public Hearing at 7:55 p.m.
The Public Hearing will be continued at 7:15 p.m., Monday, December 13, 1993, following
which the Council will take action on the City's proposed 1994 Budgets and Capital
Improvement Program 1994 -1998.
5. LIQUOR STORE REPORT - CONSIDERATION OF A PLAN REGARDING THE
SHOREWOOD LIQUOR STORE
Daugherty reported that liquor store #1 at Vine Hill and Highway 7 will be closed on
January 15, 1994 to accommodate road re- construction at that intersection. Other locations
near that area are being considered for re- location of store #1. Daugherty stated the
assistant manager from that store will be transferred to store #2 to maintain a smooth
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NOVEMBER 30, 1993 - PAGE 4
• operation during the transition period. He reported that while this transfer will increase
costs slightly, it is anticipated that about 25% of store #1 customers will shop at the #2
store and that personnel issues will be avoided when a new location is found for store #1.
Daugherty stated his support for the interim transfer of the assistant manager.
Stover moved, Lewis seconded to accept Daugherty's report on the liquor store personnel
restructuring.
Motion passed 510.
6. CONSIDER AN AMENDMENT TO CHRISTMAS LAKE ROAD PARKING
RESTRICTIONS
Nielsen reviewed the request from a resident on Christmas Lake Road, to remove the
parking restriction in front of his residence by granting a blanket permit for parking. Since
the no parking posting in 1986 on Christmas Lake Road, several requests have been
received for temporary parking for special occasions. The restriction is based on concern
that the road would be used for overflow parking for boaters launching at the public access
constructed on Merry Lane. Nielsen pointed out that use of the public access is less than
originally anticipated and parking has not been a problem, but the restricted parking is an
inconvenience for the residents. He recommended removing the no parking signs on the
• west side of Christmas Lake Road since the 24' width is considered inadequate to allow
parking on both sides of the street. He inquired whether Councilmember Benson had an
opportunity to poll his neighbors regarding their acceptability of the recommendation.
Benson indicated he has not yet contacted the residents.
Mr. Bill Maddy, 5780 Christmas Lake Road, stated his appreciation for the Council's
consideration of this request.
Benson moved, Stover seconded to table for 30 days consideration of the request to change
the no parking restrictions on Christmas Lake Road.
Motion passed 510.
6A. CONSIDERATION OF A PERSONNEL RELATED RESOLUTION
Lewis moved, Stover seconded to adopt RESOLUTION NO. 93-112 "A Resolution Relating
to the Assistant to the Deputy Clerk."
Motion passed 510.
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• 7. PARK - Report by Representative
Mary Bensman Park Commissioner, reported on the current business of the Park
Commission including consideration of a Shorewood Park Foundation and an alliance with
organized sports groups, and reviewed the status of park and trail projects. Hurm reviewed
the current plans for a skating area at Silverwood Park. Lewis suggested allowing the users
to determine appropriate use of areas in that Park.
8. PLANNING - Report by Representative
Doug Malam, Planning Commissioner, reported on the Commission's discussions at its
November 16 meeting /study session.
9. MATTERS FROM THE FLOOR - None.
10. ADMINISTRATOR AND STAFF REPORTS
Hurm reported on his attendance at the recent Truth in Taxation meetings of the
Metropolitan Council and the Regional Transit Board. He encouraged interested
Councilmembers to join him in attending the Metropolitan Council's December 9 meeting.
11. MAYOR AND COUNCIL REPORTS
• Brancel brought the Council's attention to a letter received from Congressman Rod Grams
regarding unbudgeted mandates on State and local governments.
A. MWCC Task Force Report
Brancel commented on the recent meeting of the Task Force noting that agreement has not
been reached and the process for levy certification on City residents continues. Rolek
explained the MWCC rate calculations for 1994.
12. ADJOURNMENT TO WORK SESSION FORMAT SUBJECT TO APPROVAL OF
CLAIMS
Daugherty moved, Stover seconded to adjourn the City Council meeting to a Work Session
at 8:22 p.m., subject to the approval of claims.
Motion passed 510.
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NOVEMBER 30, 1993 - PAGE 6
0 RESPECTFULLY SUBMITTED
Arlene H. Bergfalk
Recording Secretary
Timesaver Off Site Secretarial
ATTEST
P
ARBARA RANCEL, MAYOR
JAM #S C. HURM, CITY ADMINISTRATOR
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