Loading...
050994 CC Reg Min . . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, MAY 9, 1994 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING The meeting was called to order by Mayor Brancel at 7:43 p.m. A. Pledge of Allegiance B. Roll Call Present: Mayor Brancel; Councilmembers Benson, Daugherty, Lewis and Stover; Administrator Hurm, City Engineer Dresel, City Attorney Keane, and Finance Director Rolek. C. Review Agenda Benson moved, Daugherty seconded to approve the agenda for May 9,1994. Motion passed 5/0. 2. APPROVAL OF MINUTES City Council Regular Meeting and Work Session Minutes - April 25, 1994 Lewis moved, Benson seconded to approve the Regular Council Meeting Minutes of April 25, 1994, amended on page 4, paragraph 1, beginning on line 3, by deleting the words: "indicated that he tended to agree that larger density is more desirable," and the Work Session Minutes. Motion passed 5/0. 3. CONSENT AGENDA Mayor Brancel read the Consent Agenda for May 9, 1994. Lewis moved, Benson seconded to approve the Consent Agenda and to adopt the Resolutions and Motions therein: A. RESOLUTION NO. 94-40, "A Resolution Approving Intoxicating Liquor License- Sunday & Club." American Legion Post #259, 24450 Smithtown Road; June 1, 1994- May 31, 1995. .. . . . REGULAR CITY COUNCIL MINUTES May 9, 1994 - PAGE 2 B. RESOLUTION NO. 94-41, "A Resolution Approving Intoxicating Liquor License On- Sale of Intoxicating Liquor & Special Sunday Sales." Minnetonka Country Club, 24575 Smithtown Road; June 1, 1994-May 31, 1995. C. RESOLUTION NO. 94-42, "A Resolution Approving Non-Intoxicating Malt Liquor License." Vine Hill Market, 19215 State Highway 7; June 1, 1994-May 31, 1995. D. Motion to Authorize the Hiring of a Part-time Clerical Assistant (contingent upon successful completion of a background check and reference check). E. RESOLUTION NO. 94-43, "A Resolution Approving a License for Tree Trimmers." Aaspen Tree Service, 970 Wayzata Blvd.West; May 9, 1994-December 31, 1994. F. Motion to Approve a Supplemental Agreement with Hardrives, Inc., Plymouth, MN, for an amount not to exceed $83,870.00, for City Hall Bituminous Parking Lot, Storm Sewer and Appurtenant Items, City Project No. 93-1. G. Motion Approving an Agreement with GME Consultants, Inc., Minneapolis, MN, in the amount of $1,390 for Soil Testing Service in Freeman Park. Motion passed 5/0. 4. 1993 ANNUAL AUDIT REPORT - ABDO, ABDO & EICK - Presentation by Gary Groen Mr. Gary Groen, representing ABDO, ABDO & EICK, Certified Public Accountants, Minneapolis, MN, presented its audit report of the "City of Shorewood, Minnesota Comprehensive Annual Financial Report for the Year Ended December 31, 1993." Groen noted that the City received a certificate of achievement for excellence in financial reporting for 1993 and that its bond rating was upgraded from A to A1 by Moody's Investor Service during the year. Groen reviewed the financial report. 5. CONSIDERATION OF TECHNOWGY UPDATE - Presentation by Dave Hartley Mr. Dave Hartley indicated he has been working with the staff to establish a strategy to deal with use of technology for the City. He referred to the report/recommendations prepared and pointed out that the City's challenge is to meet the expectations of the public to deliver information in a timely fashion and process information through technology and the skills of the staff. While the staff has been innovative in its use of the current system, they are limited by the available technology. Therefore, the strategy presented is designed to provide the necessary tools over a 3-year period. The Councilmembers discussed the plan and asked questions. Concerns expressed included: the number and cost of recommended license purchases, status of current financial software (Unix), obsolescence of the City's current technology, and funding for upgraded hardware REGULAR CITY COUNCIL MINUTES May 9, 1994 - PAGE 3 . and software. Following discussion, the Councilmembers agreed to meet with Hartley and selected staff to discuss and assess their needs and the cost of upgrading prior to making any decisions on the recommendations presented. 6. PARK - Report by representative Consideration of Approval of Plans for Old Market Road Trail and Authorization to Advertise for Bids Hurm reported that the Park Commission will begin its annual tour of the City's Parks on May 10. Hurm stated that a public information meeting was held to discuss the proposed plans for constructing a concrete sidewalk along the east side of Old Market Road following which the Park Commission met and recommended that the Council approve the plans for the trail. Dresel described the location of the trail. State Aid will cover about 85% of the costs of construction. Dresel and Hurm answered Councilmembers' questions. Construction plans are available for viewing at City Hall. It was noted that landscaping of the project is covered by a separate contract. Daugherty moved, Benson seconded to approve the plans for Old Market Road Trail, City Project 94-2 and to authorize advertisement for project bids. Motion passed 5/0. . 7. PLANNING - Report by representative Commissioner Pisula reported on the actions taken at the Planning Commission's May 3, 1994 meeting. A Motion to Adopt a Zoning Ordinance Amendment Regarding Parking Requirements for City Parks This amendment, previously considered by the Council, designed to allow flexibility in completing paving, curbing and striping in the City's Parks, now includes language to provide that funding for such improvements will be included in the Capital Improvements Program and reviewed annually by the Council. Lewis moved, Stover seconded to adopt ORDINANCE NO. 291 "An Ordinance Amending Chapter 1201 of the Shorewood City Code Relating to Zoning Regulations." Motion passed 5/0. 8. REPORT ON TRAFFIC STUDY FOR CHASKA ROAD . Hurm explained that in response to a resident's letter dated April 6, 1994 regarding traffic in the Chaska and Mayflower Roads area, a traffic study was conducted using the SMART unit to monitor speeds and the number of cars. Based on the study, Police Chief Young indicates a traffic problem in the area exists primarily from cut-through traffic and suggests that the traffic enforcement specialist, once hired, concentrate on the area. In addition, the REGULAR CITY COUNCIL MINUTES May 9, 1994 - PAGE 4 . legal speed limit for Chaska Road is 35 mph opposed to the posted 30 mph and in order for the Council to reduce this speed by resolution, the area must be considered urban. The Chief suggests that if a speed study is requested, a similar study also be conducted for Smithtown Road where it is posted 30 mph but is actually 40 mph. Following discussion, the Council accepted Chief Young's recommendations to conduct traffic studies on Chaska and Smithtown Roads with a view to determining and establishing appropriate speeds and directed the traffic enforcement specialist to monitor traffic on Chaska Road. 9. CONSIDERATION OF A REOUEST FOR ABATEMENT OF UTILITY PENALTY CHARGE Rolek reviewed the request for abatement of penalties assessed to the utility account of Phil and Susan Johnson, 4460 Enchanted Drive. He explained that apparently bills beginning in April 1993 were not received by the Johnsons. Late penalties of $41.53 were added to the Johnson's account between April 1993 and March 1994. Rolek clarified the charges made since the Johnsons moved into their home in April 1993 and recommended against abatement of the penalty. . Mr. Phil Johnson explained his request as outlined in his April 12, 1994 letter to the City of Shorewood. He stated that some mail delivery problems have occurred in the Enchanted Point area. The Council discussed the circumstances and noted that the Council has not previously abated utility penalties, that the City is not responsible for the performance of the Postal Service, and that scheduled utility billings were mailed by the City to Mr. Johnson. Lewis moved, Stover seconded to approve a compromise, in this instance, to remove the penalty for the most current billing period and work out a payment schedule for the outstanding utility bill and prior penalties to be paid in full by August 1, 1994. Motion passed 5/0. 10. CONSIDERATION OF AMENDMENT TO THE JOINT POWERS AGREEMENT FOR POLICE SERVICE Mayor Brancel reviewed the background of her request to the Coordinating Committee that a moratorium be placed on the Joint Powers Agreement. The proposed amendment provides that a City having special police needs bring its proposal to the Committee for review and majority approval prior to instituting its plans. . During discussion, Stover inquired whether this amendment would apply to Shorewood's plans to hire a traffic enforcement. specialist. Since the proposed amendment has not yet been acted upon by the Coordinating Committee, it will not have any bearing on Shorewood's plans in progress. . . . REGULAR CIlY COUNCIL MINUTES May 9, 1994 . PAGE 5 Daugherty moved, Stover seconded to approve an amendment to Section 7 . Financial Matters of the Joint Powers Agreement for Police Service: "All parties involved recognize that any special policing needs that are unique to a particular party be reviewed by the Coordinating Committee of the Joint Powers Police Contract." Motion passed 5/0. 11. MATTERS FROM THE FLOOR Consideration of a Request for a "Caution Children Playing in the Area" Sign-Howard's Point Road Mr. Jeffrey Fox, 5270 Howards Point Road, reviewed the traffic concerns of the Howards Point residents related to safety of the children in the area. The residents request that a sign be posted on the "dead end" portion of the Road to alert traffic that children may be playing in the area. Daugherty moved, Lewis seconded to approve placing a sign "Children at Play/Slow" at the dead end of Howards Point Road. Motion passed 5/0. 12. DISCUSSION ON POLICY ISSUES Discussion on LMCD Lake Access Task Force Report - Rob Daugherty, Liaison Mr. Bob Rascop, LMCD representative, directed the Council's attention to the Summary and Conclusions of the Draft Report of the 1992 Lake Minnetonka Lake Access Task Force previously circulated to the Councilmembers. A public review of the report is scheduled for May 11, 1994. Rascop stated that under the State constitution, Lake Minnetonka is a public water owned by the citizens of the State of Minnesota. Therefore, the DNR and the State Legislature have determined that there will be free public access available to the public waters of the State of Minnesota. Under a DNR formula, it has been determined that provision of 700 high quality, free reliable car/trailer parking spaces is fair and reasonable for. Lake Minnetonka. Rascop reviewed the plans for providing the prescribed parking spaces. He responded to questions during the Council's discussion. Stover moved, Daugherty seconded to accept the 1992 LMCD Lake Minnetonka Access Task Force Report. Motion passed 5/0. The Mayor recessed the meeting at 9:40 p.m. and reconvened at 9:45 p.m. 13. ADMINISTRATOR AND STAFF REPORTS - None. 14. MAYOR AND CI1Y COUNCIL REPORTS - None. 12. ADJOURN TO WORK SESSION FORMAT SUBJECT TO APPROVAL OF CLAIMS Q . . . REGULAR CITY COUNCIL MINUTES May 9, 1994 - PAGE 6 Mayor Brancel stated the Work Session will be re-scheduled. Lewis moved, Daugherty seconded to adjourn the City Council meeting subject to approval of claims at 9:48 p.m. Motion passed 5jO. RESPECTFULLY SUBMITfED, Arlene H. Bergfalk Recording Secretary TimeSaver Off Site Secretarial ATTEST: J J C/ l Vl/)/1/1'l S C. HURM, CITY ADMINISTRATOR