062695 CC Reg Min
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CITY OF SHOREWOOD
REGULAR CITY COUNCIL MEETING
MONDAY, JUNE 26, 1995
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
MINUTES
1. CONVENE CITY COUNCIL MEETING
Mayor Bean called the meeting to order at 7:35 p.m.
A.
Roll Call
Present:
Mayor Bean; Councilmembers Benson, Malam, and McCarty; Administrator Hurm,
City Attorney Keane, and Finance Director Rolek.
Absent:
Councilmember Stover.
B.
Review Agenda
McCarty moved, Malam seconded to approve the agenda for June 26, 1995 as
presented. Motion passed 4/0.
2 . APPROVAL OF MINUTES
A.
City Council Regular Minutes - June 12, 1995
Benson moved, Malam seconded to approve the June 12, 1995 City Council
Regular Meeting Minutes as presented. Motion passed 3/0. (McCarty abstained as
she was not present at the June 12, 1995 meeting.)
B. City Council Work Session and Executive Session Minutes - June 7, 1995
Malam moved, McCarty seconded to approve the June 7, 1995 City Council Work
Session Minutes as presented. Motion passed 4/0.
Benson moved, McCarty seconded to approve the June 7, 1995 Executive Session
Minutes as presented. Motion passed 4/0.
3. CONSENT AGENDA
Mayor Bean read the Consent Agenda for June 26, 1995. He indicated Item 3D had been removed
from the agenda as the request had been postponed.
Malam moved, Benson seconded to approve the Motions on the Consent Agenda
and to adopt the Resolutions therein:
A. RESOLUTION NO. 95., tt A Resolution Amending the 1995 General Fund
Budget and Authorizing the Transfer of Funds. tt
B.
Motion to Approve a Block Party Request for July 4, 9:30 a.m. to 11:30
a.m. subject to staff recommendations regarding street closure. Applicant:
Gela Kantro. Location: Shorewood Oaks Drive and Oak Leaf Trail.
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REGULAR CITY COUNCIL MINUTES
June 26, 1995 - PAGE 2
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C.
Motion to Approve a Block Party Request for July 15, 10:30 a.m. to 1:00
p.m. subject to staff recommendations regarding street closure. Applicant:
Sweetwater Family Picnic Committee. Location: Intersection 0 f
Sweetwater Curve and Silver Lake Trail.
Motion passed 4/0.
4. MATTERS FROM THE FLOOR - None
5 . PARKS - Report by Representative
Commissioner Wilson reviewed the actions taken and recommendations made at the Commission's
June 13, 1995 meeting. He reported the Commission had received proposals and presentations
from Earl F. Andersen, Inc. and Minnesota Playground for playground equipment at Cathcart
Park. The Park Commission unanimously recommended the Council accept the quote of Earl F.
Andersen for landscape structures in the amount of $20,000. He reported there was also general
consensus to ask for an additional $450 for an additional roof to supply shade.
Benson moved, McCarty seconded to accept the quote of Earl F. Andersen, Inc.
for Landscape Structures at Cathcart Park in the amount of $20,450. Motion
passed 4/0.
6. PLANNING
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Councilmember Benson reviewed the actions taken and recommendations made at the Planning
Commission's June 20, 1995 meeting.
7. CONSIDERATION OF A FEASIBILITY REPORT FOR WATERMAIN
PROJECT
Ed DeLaforest and Paul Hornsby, Orr Schelen, Mayerson & Associates, Inc. furnished the
Council with a copy of the feasibility report and gave an overview of the fmdings. Mr. DeLaforest
reported the watermain construction is scheduled to be completed in 1995 and the water tower is to
be completed in 1996. He indicated all areas were consistent with the Comprehensive Water Plan.
McCarty moved, Malam seconded to adopt RESOLUTION 95-55, "A Resolution
accepting the Feasibility Report and Setting the Public Hearing for the Water
Improvements for July 24, 1995 at 7:45 p.m. and July 25, 1995 at 7:30 p.m.
Motion passed 4/0.
Malam moved, McCarty seconded to adopt RESOLUTION 95-56, "A Resolution
Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment
and Ordering an Assessment Hearing. Motion passed 4/0.
8. CONSIDERA TION OF APPROVAL OF SUMMARY OF ORDINANCE NO.
300
McCarty moved, Malam seconded to approve Summary of Ordinance No. 300
amended by removing "roles" and replacing with "rolls". Motion passed 4/0.
9. LMCD - Report by Representative Bob Rascop
. Bob Rascop was not present at the meeting.
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REGULAR CITY COUNCIL MINUTES
June 26, 1995 - PAGE 3
10. ADMINISTRATOR AND STAFF REPORTS
A.
Report on Spring Clean Up
Finance Director Rolek reported the Spring Clean up went very smoothly. He indicated the
volume increased this year. He also reported the cost of $7.00 per household has been maintained
at the same level for the past three years which is below the $10.00 per household ceiling the
Council set for clean-up charges.
B . Report on Status of Seal Coating Petitions
City Administrator Hurm reported he had received a report from Public Works Director which
indicated there were four options available to the City for correction of the sealcoating issue. He
indicated the residents on Vine Ridge Road who were part of the test site are pleased with the
results. He reported the budget for sealcoating is $35,000 and this project would cost
approximately $21,000. He stated there were no other sealcoating projects scheduled for this year.
Councilmember Benson questioned if there was a liability issue with either the contractor or the
manufacturer of the oil. He indicated he thought the project failed or was misapplied.
Councilmember Malam asked if a performance bond had been secured for this project.
City Attorney Keane reported he had consulted with the City Engineer and the Public Works
Director and there appeared to be two components to the possible deficiencies in the job. One issue
was the size of the rock and the other the bond of the seal itself. He indicated the Public Works
Director acknowledged the City specified this size of rock. The larger rock provides for a more
durable, harder, longer wear but is not best suited for lightly traveled roadways. He stated the City
Engineer thought the correction for the high gauge rock with a finer grit will smooth out the
roadway surface and re-bond what is currently there. He stated a performance bond had not been
obtained as this project had been a cooperative effort and was done under the supervision of the
Tonka Bay City Engineer. He reported it would be difficult to pursue a claim against the contractor
or manufacturer as there are so many variables involved. Keane recommended the City perform
the correction and indicated he would confer with the City Engineer and take another look at the
possibility of a claim.
Benson moved, McCarty seconded to accept the bid of $21,732.80 and direct the
Public Works Department to have the southeast area residential streets re-
seal coated as done on Vine Ridge Road. Motion passed 4/0.
Hurm reported he had been approached by the employees of City Hall and the Public Works
Department requesting City Hall be closed on Monday, July 3rd. There was Council consensus
that City Hall be closed on Monday, July 3, 1995. This would be vacation time with no additional
cost to the City.
11. MAYOR AND CITY COUNCIL REPORTS.
Councilmember McCarty indicated there was a stop sign enforcement problem on Shorewood
Oaks Drive. She stated there were two stop signs one block apart. .
Hurm indicated he would provide a map for the City Council to consider where the stop signs
could be moved to increase their effectiveness and also the Police Department could be asked to
enforce the area more closely.
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REGULAR CITY COUNCIL MINUTES
June 26, 1995 . PAGE 4
12. ADJOURNMENT TO WORK SESSION FORMAT SUBJECT TO
APPRO V AL OF CLAIMS
McCarty moved, Malam seconded to adjourn the City Council meeting to Work
Session Format at 8:40 p.m., subject to approval of claims. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Lorri L. Kopishcke
Recording Secretary
TimeSaver Off Site Secretarial
ATTEST:
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ROBERT B. BEAN, MAYOR