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110695 CC WS Min '" . . . ,A CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, NOVEMBER 6, 1995 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES 1. CONVENE THE WORK SESSION The work session came to order at 7:40 p.m. Present: Mayor Bean; Councilmembers Malam, McCarty, and Benson; Administrator Hurm, Finance Director Rolek, City Engineer Larry Brown, and Consultant Ed DeLaForest. Absent: Councilmember Stover. 2. DISCUSSION ON THE 1996-2000 CAPITAL IMPROVEMENT PROGRAM Hurm provided the Council with additional handouts, helpful for the discussion of the Capital Improvement Program. Hurm explained the staff hopes to have a proposal for the next five years for Council approval at their next Council meeting. A. WATER SYSTEM Discussion was held on the water system, the water tower and issues related to the City in respect to water. Hurm noted staff basically took the issues to be addressed in the Capital Improvement Program for water and prioritized them. In regard to the issue of Victoria connecting to the Shorewood water system, Mayor Bean indicated discussions are still underway and indicated staff will be drafting an agreement to be forwarded to the City of Victoria. Cost and charges of the project were discussed. Mr. DeLaForest noted Victoria has mentioned a $250,000 up-front capital contribution. Mr. DeLaForest indicated Victoria is still unsure of when they would connect, and he noted Shorewood's system is more than adequate to support the increase. Mr. DeLaForest noted the easements would be at no cost to Shorewood. He indicated it is staffs goal to have an agreement by Thanksgiving for Council approval. Also noted under this discussion was the question of the Shorewood water tower. Hurm noted there has been an inquiry from CAFE Radio, in regard to using the tower for their antenna. Discussion was held in regard to communication antennas on the tower. Mr. DeLaForest suggested the City retain a Communication Consultant for advice. Hurm noted the $250,000 capital contribution and the Senior Project in the TIP district will help the funding of the water tower project. 4 CITY COUNCIL WORK SESSION November 6, 1995 - PAGE 2 . Hurm questioned the Council in regard to Senior Housing within the area to be served by the water tower. Council concurred that it would be in the best interest of the Community to move forward with the Senior Housing. Discussion was held regarding resident issues and the water system proposal. Hurm encouraged the Council to attend a neighborhood meeting scheduled for November 28th in regard to road reconstruction and the water system. B. PUBLIC FACILITIES Discussion was held regarding the Badger well building. Mr. DeLaForest indicated the building is not up to code. Various options are under discussion for the repair of the building until 1997 when the large hydraulic system is no longer needed and the building size can be reduced. Discussion was held regarding the Senior Center. Discussion was held regarding hockey rinks. C. STREETS Mr. DeLaForest reviewed the assessment issues regarding reconstruction of the Shorewood streets. The entire Council expressed concern for assessing the citizens for the water and the streets at the same time. Discussion was held regarding assessments; when and how they would be assessed. Also . discussion was held regarding which roads would be chosen for reconstruction. Discussion was held regarding the bridge to the island and its repair. Mr. DeLaForest noted there are streets in the City that are in need of repair at this time and should be scheduled for reconstruction in 1996. He encouraged the City to start survey work now so the bids could go out in March. It was the consensus of the Council to direct staff to move forward. Hurm noted he would provide information for action at the next Council meeting. Ms. Teri Naab, Deputy Clerk arrived at 9:30 p.m. Discussion was held regarding the audio/video system in the Council Chambers. Ms. Naab reviewed the information she had gathered. The consensus of the Council was to purchase the system in phases over a period of years to spread the cost. It was suggested to resolve the audio problems first and move on later with additional video equipment. C. EQUIPMENT Rolek reviewed the proposed equipment replacement schedule. Hurm indicated staff has been helpful in regard to maintaining the equipment. D. PARKS/TRAILS . Hurm noted the trails that would be MSA (Minnesota State Aid) trails. He indicated there are some standards that need to be followed in order to receive funding for those trails. .- . . . ., , CITY COUNCIL WORK SESSION November 6, 1995 . PAGE 3 It was the consensus of the Council that the trails be constructed to provide safe pedestrian traffic within the City. Discussion was held regarding park improvements. The meeting was adjourned at 10:45 p.m. RESPECTFULL Y SUBMITTED, Ruth A. McLaurin Recording Secretary TimeSaver Off Site Secretarial ATTEST: ("''''\ \ . ).1; .. r, r') _.' , <-6V'ul.V(1 01')-(12lC-. . ROBERT B. BEAN, MAYOR , _I) ( t/ IVVU,4 .. ' UVVVJ ES C. HURM, CITY ADMINISTRATOR