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120495 CC WS Min . . . CITY OF SHOREWOOD WORK SESSION MONDAY, DECEMBER 4, 1995 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES 1. CONVENE WORK SESSION MEETING Mayor Bean called the meeting to order at 7:30 p.m. A. Roll Call Present: Mayor Bean; Councilmembers Benson, Malam, and McCarty; City Administrator Hurm, Planning Director Nielsen, Finance Director Rolek, OSM Consultant DeLaForest, and City Engineer Brown. Absent: Councilmember Stover. 2. DISCUSSION ON STATUS REPORT ON 1995 GOALS AND OBJECTIVES City Administrator Hurm outlined the City's goals and objectives for 1995 which had not been accomplished this year. It was determined these goals and objectives would be continued to 1996 and discussion would be held in January or February to prioritize these items. 3. DISCUSSION ON CAPITAL IMPROVEMENT PROGRAM City Administrator Hurm introduced a memo in regard to payment for street improvements. Finance Director Rolek introduced a chart which illustrated the projected funds in the Municipal State Aid Fund andLocal Street Reconstruction Fund to the year 2000. Rolek noted there are two costs associated with installing the watermain. There is the cost of the watermain and the cost of street restoration / reconstruction. Rolek introduced the proposed Shorewood water distribution system implementation plan for the period of 1996 to 2000 and the period of 2001 to 2010. City Engineer Brown noted this schedule had been prepared by considering resident requests for water, trying to establish loop connections which are imperative to the water system, condition of streets, age of wells, new development, interconnection with critical links, and the City of Victoria connection. Rolek introduced the proposed water distribution system implementation plan which included estimated costs of the project for the period of 1996 to 2000 using either street restoration, minimum local street reconstruction, C.I.P. standard local street reconstruction or MSA street reconstruction. Brown noted the minimum street reconstruction costs had been added to the chait as an option available to reduce costs. The minimum street reconstruction would establish a street section which was acceptable but would not give the total life expectancy of the C.LP. street reconstruction. Hurm explained the minimum local street reconstruction would only save 10% in costs. He noted the funds for street reconstruction or restoration for the water project could be derived from the water fund or from the street fund. . CITY OF SHOREWOOD - WORK SESSION MINUTES December 4, 1995 - PAGE 2 Rolek introduced the water system analysis cash flow projections for 1996 to 2025. Rolek explained projections for Phase 1 and Phase 2 of the water project resulted in a positive cash flow. Once Phase 3 was introduced, the cash flow went into deficit in the year 2007. Rolek explained the latter projects were more expensive and the assessments related to these projects only covered an average of 57% of the costs. Staff suggested some possibilities to reduce the deficit included increasing the water rates by small increments at the early stages to generate income as the system builds out; spread the projects over 20 years rather than 15 years; utilize funds from the street fund rather than the water fund for street restoration and reconstruction; apply special assessments for the streets which are reconstructed; raise the water assessment for the areas which have a higher cost involved; increase the levy for streets; and general or capital fund contributions. There was Council consensus that staff recalculate the water system analysis cash flow projections and increase the water rates slightly, increase assessments in high cost areas, spread the project out over a longer period, use some funds from the street fund, and perform restoration of as many streets as possible with reconstruction of streets which have been designated in the C.I.P. when MSA funds are available. OSM Consultant DeLaForest noted it was imperative to link the Boulder Bridge and Badger Field systems to fulfill the terms of the agreement with the City of Victoria. Also the building which houses the hydro-pneumatic system for Badger Field is substandard. As soon as the connection is supplied, the hydro-pneumatic system can be removed and the building replaced. . There was Council consensus to reschedule the Smithtown Road water installation to 1996 and the installation on St. Albans Bay to 1997. 4. CONSIDERATION OF RATE DIFFERENTIAL FOR HIGHER WATER USERS There was Council consensus to not pursue a rate differential for higher water users. Councilmember McCarty excused herself from the meeting at 10:05 p.m. Brown reported the drainage systems for Grant Lorenz Road and Glen Road would be addressed in 1996. The goal for the sanitary system is to maintain the existing system, look into any funds available from the Metropolitan Council and try to establish a plan for the I & I and SAC charges. DeLaForest noted the Shady Island Bridge should also be replaced in 1996. 4. ADJOURNMENT Benson moved, Malam seconded to adjourn the Work Session meeting at 10:20 p.m. Motion passed 4/0. . . CITY OF SHOREWOOD - WORK SESSION MINUTES December 4, 1995 - PAGE 3 RESPECTFULLY SUBMITTED, Lorri L. Kopishcke Recording Secretary TimeSaver Off Site Secretarial ATTEST: } . <-/ '. I .. ,.'\ J , ,.-.th-"L,--h ~):~e(ll'--- ROBERT B. BEAN, MAYOR . .