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040896 CC Reg Min . . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, APRIL 8, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Bean called the meeting to order at 7:32 p.m. A. Roll Call Present: Mayor Bean; Councilmembers Benson, McCarty, Shaw, Stover; City Administrator Hurm; and Acting City Attorney Wahlgren. B. Review Agenda Mayor Bean informed the Council of a last minute request to add agenda item 7 A which is to discuss the potential approval to levy water connection fees for Anthony and Jill Pink, 27000 Beverly Drive. Stover moved, Benson seconded to approve the agenda for April 8, 1996, as presented. Motion passed 4/0. 2. APPROVAL OF MINUTES A. City Council Special Meeting Minutes - March 6, 1996 McCarty moved, Benson seconded to approve the City Council Special Meeting Minutes of March 6, 1996. Stover and Shaw abstained. Motion passed 3/0. B. City Council Joint Work Session with Excelsior City Council Meeting Minutes - March 6, 1996. Benson moved, Mayor Bean seconded to accept the City Council Joint Work Session with Excelsior City Council Meeting Minutes of March 6, 1996. Stover and Shaw abstained. Motion passed 3/0. C. City Council Special Meeting Minutes - March 7, 1996. McCarty moved, Benson seconded to approve the City Council Special Meeting Minutes of March 7, 1996, as amended on Page 1, Item No.2, Line 1, delete "asked" . Stover and Shaw abstained. Motion passed 3/0. D. City Council Regular Meeting Minutes - March 11, 1996. Benson moved, Shaw seconded to approve the City Council Regular Meeting Minutes of March 11, 199~. Stover abstained. Motion passed 4/0. E. City Council Special Meeting Minutes - March 12, 1996. Benson moved, Shaw seconded to approve the City Council Special Meeting Minutes of March 12, 1996. Stover abstained. Motion passed 4/0. . . . REGULAR CITY COUNCIL MINUTES APRIL 8, 1996 - PAGE 2 F. City Council Regular Meeting Minutes - March 25, 1996. Stover moved, Benson seconded to approve the City Council Regular Meeting Minutes of March 25, 1996. Mayor Bean abstained. Motion passed 4/0. G. City Council Joint Work Session with Victoria City Council Minutes - March 28, 1996. McCarty moved, Shaw seconded to approve the City Council Joint Work Session with Victoria City Council Minutes of March 28, 1996. Mayor Bean abstained. Motion passed 4/0. 3. CONSENT AGENDA Mayor Bean read the Consent Agenda for April 8, 1996. McCarty moved, Stover seconded to approve the Motions on the Consent Agenda and to adopt the Resolutions therein: A . Motion Approving an Agreement with Lake Restoration, Inc., for the 1996 Inspections of Eurasian Water Milfoil - Christmas Lake for an amount of $1,534. B . Motion Approving an Independent Contractor Agreement with Vicki Stromberg, 5510 Wedgewood Drive, Shore wood, for Desktop Publishing Services. C. RESOLUTION NO. 96-29, "A Resolution Making Appointments for 1996 to the Lake Minnetonka Cable Commission and the Shorewood Liquor Committee." Motion passed 5/0. 4. MATTERS FROM THE FLOOR - None. 5 . PARKS - Report by Representative Park Commissioner Dan Puzak reported on the Park Commission meeting held Tuesday, March 26th. The Commission recommended unanimously that the Council reconsider the issue of installation of the trail along Smithtown Road. They felt the trail would be used by many for a multitude of uses. The Commission also recommends that the Council authorize matching donations of up to $500 for trees in Manor Park. The snowmobile survey has been mailed and approximately 475 have been returned to date which is an excellent response. Puzak reported that the Hennepin County Park Board rescinded their action to prohibit walking, etc., on the regional trail in the winter. The Park Commission and staff will continue to work with the Hennepin County Park Board to clear up the misunderstanding regarding the multi-use of the trail. REGULAR CITY COUNCIL MINUTES APRIL 8, 1996 - PAGE 3 . Hurm reported the Park Board intends to host a joint meeting with the cities involved to discuss a new plan whereby cities would be allowed to determine winter use of the trail provided they take full responsibility, including holding the County Park Board harmless. Hurm suggested this meeting be conducted in the spring, and that annual review not be necessary. Puzak reported the Minnetonka Youth Hockey Association has requested to temporarily table their request to build a refrigerated ice sheet in Freeman Park until they work out details on financing. Puzak explained improvements scheduled for Badger Park this year include moving the hockey rink 30 feet, installation of playground equipment, picnic facilities, a horseshoe pit and landscaping. Mayor Bean questioned the matching funds for trees. Hurm explained funds have been budgeted to meet this Park objective. He noted that Bob Boyer, a resident, is coordinating donations and the celebration. Mayor Bean endorsed the idea provided an upper limit of $500 in matching funds be established. INTRODUCTIONS Mayor Bean noted City Attorney Tim Keane was being represented by Sharna Wahlgren, Larkin, Hoffman, Daly & Lindgren, Ltd. He also introduced Cheryl Wallat, the new recording secretary. 6. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION REGARDING FINANCING OF THE SENIOR COMMUNITY CENTER . Hurm explained the resolution being considered allows the execution of the Non-Appropriation Lease Purchase Agreement with Norwest Investment Services. Such agreement is for a term of either 10 years or 12 years at an interest rate not to exceed 6.2 percent or 6.32 percent per annum respectively. The lease payments are subject to annual appropriation by the City and are not considered a debt service liability of the City. Interest would be tax exempt. Hurm informed the Council the difference is that at 10 years, the payment would be $41,000 and at 12 years, it would be $37,164 per year. Budgeted for this year was $35,000. The 12-year lease would result in almost $26,000 more in interest. Legal counsel will review all of the necessary documents. Mayor Bean commented that the 12-year term would keep the payments near the budget. He also felt the Council would need to move quickly due to rising interest rates so the City may lock-in with Norwest. Councilmember Stover agreed it would be nice to have the annual budget where they presumed it would be. Mayor Bean commented that the letter from Norwest dated March 28th indicates this interest rate is a proposal, and is not locked in until final approval is given. Councilmember Benson asked if the City of Excelsior was going with the 12-year term. Hurm related that was his understanding. Stover moved, McCarty seconded to adopt RESOLUTION NO. 96-30. "A Resolution Approving Financing for the Senior Community Center and Authorizing the Execution of Lease Documents." Motion passed 5/0. . REGULAR CITY COUNCIL MINUTES APRIL 8, 1996 - PAGE 4 . 7. CONSIDERA TION OF A MOTION AUTHORIZING THE PURCHASE AND INSTALLATION OF A VOICE MAIL SYSTEM FOR CITY HALL IN THE AMOUNT OF $6,530. Administrator Hurm explained this was an item that was considered briefly in the budget considerations for 1996, and it is considered a contingency item. The installation of a voice mail system would upgrade the. present telephone system. Staff will continue to answer all calls during office hours. He also stated this new system will also be helpful to residents in obtaining information. Mayor Bean asked if the caller would be offered the option of leaving a message on voice mail. He asked if messages could be retrieved off-site. Administrator Hurm stated that callers would be given the option of leaving a voice mail message, and staff will have the option of off-site retrieval. Mayor Bean asked if any staff members were currently using pagers, and if so, could the system be set to trigger a message on the pager when a voice mail message is left. Hurm indicated he would research that option. . Councilmember Stover commented she appreciates the emphasis on staff being available to answer telephone calls during regular business hours rather than voice mail. Councilmember McCarty remarked that a voice mail system will help communication with the residents in that they will have access to an information line to find things out and they can also leave messages and suggestions. She stated it would be one more thing that helps the City and Council be accessible. Mayor Bean asked if the Councilmembers should be added to the mail boxes. Councilmember Stover remarked she would rather have residents call her at home so they would receive a much quicker response. Administrator Hurm commented that for the voice mail system to be effective, staff must train themselves to check regularly. Councilmember Stover stated she would have no objection to the information line giving out home phone numbers for Councilmembers. Administrator Hurm mentioned there would be a 30-day trial period of the system. Additional features could be added after that trial period. Benson moved, McCarty seconded to Authorize the Purchase and Installation of a V oiceMail System from ESI Communications for City Hall in the Amount of $6,530. Motion passed 5/0. 7A. REQUEST TO LEVY WATER CONNECTION FEE, 27000 BEVERLY DRIVE, JILL AND ANTHONY PINK Administrator Hurm explained Jill and Anthony Pink have connected to municipal water. The Pinks are asking the City to consider levying the $5,000 connection fee. He further explained these types of fees have been assessed in the past. The Pinks have completed a petition for local improvement and the City could add that on to whatever special assessments there would be this fall and the resident could pay it over 15 years at the appropriate rate. If the Council decided they were not willing to approve that assessment of fees, the residents are aware they may need to make other arrangements. . . . . REGULAR CITY COUNCIL MINUTES APRIL 8, 1996 - PAGE 5 Councilmember Stover indicated she could support a motion to approve assessing the water charges for this resident or any resident. Stover moved, Benson seconded to direct staff to prepare a Resolution regarding the Levy of the Water Connection Fee, 27000 Beverly Drive, Jill and Anthony Pink. Motion passed 5/0. . 8. ADMINISTRATOR AND STAFF REPORTS - None. 9. MAYOR AND CITY COUNCIL REPORTS - None. 10. ADJOURNMENT SUBJECT TO PAYMENT OF CLAIMS Shaw moved, Stover seconded to adjourn the regular City Council meeting to a Work Session format at 8:11 p.m. subject to payment of claims. Motion passed 5/0. RESPECTFULL Y SUBMITTED, Cheryl Wallat, Recording Secretary TimeSaver Off Site Secretarial ATTEST: '\ J " __L~{~':?i13}~~~_____ ROBERT B. BEAN, MAYOR MI&4 t 1~~'L________ C. HURM, CITY ADMINISTRATOR