040896 CC WS Min
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CITY OF SHOREWOOD
WORK SESSION
MONDA Y, APRIL 8, 1996
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
FOLLOWING REGULAR MEETING
MINUTES
1. CONVENE WORK SESSION MEETING
Mayor Bean called the meeting to order at 8:27 p.m.
A.
Roll Call
Present:
Mayor Bean; Councilmembers Stover, McCarty, Benson and Shaw; and
Administrator Hurm
B.
Review Agenda
There were no changes to the agenda as noticed.
2. REVIEW AND CONFIRM COUNCIL COMMITMENTS
The Council commitments were reviewed and amended. The fmal consensus form for the
commitments is attached to and made a part of these minutes.
3.
REVIEW FIRST QUARTER REPORT ON 1996 BUDGET
OBJECTIVES
Stover indicated that she would like to see more communications with residents, perhaps in
the form of newsletters being sent more often.
Hurm stated that the voice mail system, just approved by the City Council, will include an
information component which will offer a number of information lines to residents. In
addition, the administration is in the process of establishing a volunteer citizen committee to
help establish a Home Page for an internet presence for the City.
4. REVIEW AND DEVELOP CONSENSUS ON GOAL STATEMENTS
The operational goals were discussed and revised into one as follows. The organizational
goal of the City is to be recognized by Shorewood citizens as a model of good government
by:
A. Providing a value in high quality services. Service excellence will be
achieved by respecting employees as the City's greatest assets, and as team
members with a shared vision of increasing productivity and accountability.
B.
Serving in such an efficient, friendly manner that residents feel good about
being citizens of the Shorewood community; continuously striving to keep
citizens informed and asking for and listen to feedback; and utilizing "user
friendly" municipal systems, processes and documents. Association with
the City, in any capacity, should be as enjoyable and focused as possible.
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City Council Work Session
April 8, 1996
Page 2 of 2
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Working closely with other governmental jurisdictions as well as the private
and non-profit sectors to effectively address south Lake Minnetonka area
issues and City goals.
D. Maintaining policies, plans and procedures which will secure fmancial
stability for all City funds.
5/6. DEVELOP A COMPREHENSIVE LIST OF ISSUES FOR 1996 AND
A CONSENSUS AND PRIORITY OF THE ISSUES AND WORK
PROGRAM ITEMS
Attached and made a part of these minutes is the comprehensive list of issues that were
identified and listed in priority with the lowest number being the highest priority.
7. CONSIDERATION OF EXPANDING THE SURVEY TO INCLUDE
WORK PLAN IMPLEMENTATION ITEMS
There was a consensus among members of the City Council that the Park Commission
should be asked to revalidate the trail plan. Perhaps a survey should be undertaken to
determine whether the assumptions made in 1981 and 1992 are still valid and that building
the trails as proposed is still the right thing to do. This could be done by a surveyor
neighborhood meetings. The City Council needs better facts and figures. There was not a
consensus reached on any other issue areas which a survey would be helpful.
8. SHARED VISION EXERCISE
This item was deferred.
9. ADJOURNMENT
There being no further business the meeting was adjourned at 10:15 p.m.
ATTEST:
/,) tJ .t-.,:::>/) 'j
~~'-'I~(J"'f~_ee,~
ROBERT B. BEAN, MAYOR
MI~\M l1hvvw
JA S C. HURM, CITY ADMINISTRATOR
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SHOREWOOD C~TY COUNC~LMEMBER COMM~TMENTS
I, , as a member of the Shorewood City
Council, recognizing the important responsibility I am undertaking
serving as a member of the City Council of the City of Shorewood,
hereby personally pledge to carry out in a trustworthy and
diligent manner all the duties and obligations inherent in my role
as Councilmember.
MY ROLE
I acknowledge that my primary role as a Councilmember
contribute to the defining of Shorewood I s mission and
the fulfillment of that mission, and (2) to carry
functions of the office of City Councilmember.
is (1) to
governing
out the
My role as Councilmember will focus on the development of broad
policies that govern the implementation of city plans and
purposes. This role is separate and distinct from the role of the
Administrator to whom is delegated the determining of the means of
implementation.
MY COMMITMENT
As a member of the City Council I will:
1.
Represent Shorewood in a positive and supportive manner at
all times and all places.
2. Represent the interest of all people served by the City, and
not favor special interest inside or outside of this public
organization.
3. Not use my service on this Council for my own personal
advantage or for the advantage of my friends or supporters.
4. Keep confidential information confidential.
5.
Approach all Council issues with an open mind.
make the best decisions for everyone involved.
Prepare to
6. Do nothing to violate the trust in those who elected me or to
the Councilor to those we serve.
7. Focus my efforts on the mission of the City and not on my
personal goals.
8 .
Never exercise authority as a
acting in a meeting with the
delegated by the Council.
except
or as
when
I am
Councilmember
full Council
9 .
Establish as a high priority my attendance at all meetings of
the Council and Commissions on which I serve.
4/96
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10. Come prepared to contribute to the discussion of issues and
business to be addressed at scheduled meetings, having read
the agenda and all background support material relevant to
the meeting.
11. Observe the City's parliamentary procedures and display
courteous conduct at all meetings.
12. Refrain from intruding in administrative issues that are the
responsibility of management, except to monitor the results
of actions taken.
13. Avoid conflict of interest between my position as a
Councilmember and my professional life by carefully complying
with the City's Code of Ethics (Section 105.04). If such a
conflict does arise, I will declare that conflict before the
Council, and refrain from voting on matters of which I have a
conflict.
14. Understand that issues are appropriately debated at City
Council meetings. Once a City Council decision is made the
debate ends and the majority decision is respected.
15. Agree to serve as a liaison on Commissions or an affiliated
organizations as requested by Council. As a Council liaison
I will:
· Attend meetings as appropriate.
· Make reports of all meetings to the City Council at
their next regularly scheduled meeting as necessary.
16. Participate in scheduled strategic planning sessions, Council
self-evaluation programs, and whenever possible attend
Council development workshops, seminars, and other
educational events that enhance my skills as a Councilmember.
DATED:
( signature)
4/96
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High Priority
Assessment policy for street reconstruction when water is not part of the project
Set aside land which is considered suitable for senior housing and rigorously
pursue a senior housing project
City Street Policies: establish design criteria, and MSA street designation
Improve communications - pamphlets (i.e. signs)
Ramifications of affordable housing legislation (be proactive)
Address snowmobile related issues
Revise and update the planning commission ordinance
Medium/High Priority
Completing Trail Plan along collector routes
Improve image/relations among cities
Increase the provision of facilities and services on a joint use basis between units
of government
Work on changing the sewer services method for charging for Inflow and
Infiltration
Fire Department - joint services strategy
Establish a Shorewood improvement program to address issues of motivation
and productivity of Shorewood employees including consideration of some form
of merit pay
16 Develop a commercial maintenance code
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Medium Priority
18 Improving administration technical efficiency (cost effective)
18 Update the City's comparable worth pay plan
18 Improve audio visual in chambers
18 Rescue response time
18 "Our Community. . .Our Youth" initiative - youth involvement
19 Continue to identify problem areas of the sanitary sewer system for televising,
sealing and repair
19 Attempt to more fairly match mass transit service with taxation for mass transit
19 Work with Excelsior and the other south lake cities in reviewing the police
contract and address discrepancy in police service requirements of the various
cities
19 Charging utilities for use of right-of-ways
Least Priority
Undertake a City visioning process
Rethink budget philosophy
Develop regulations which limit the extent of damage done to city streets by
garbage trucks or initiate the process of establishing refuse collection districts,
awarding contracts to low bidding private haulers
City Council - policy book
Work with soccer, hockey and baseball youth organizations in providing
additional facilities
27 Develop a truth in housing code
27 Update existing personnel relationship policy handbook
28 Address the issue of whether there should be lights installed at the softball fields
in Freeman Park
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25
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29 Establish a policies and procedures manual
29 Work with LMCD to identify a suitable location for public access to Lake
Minnetonka
1-7
8-14
15-23
24-33
High Priority
MediumlHigh Priority
Medium Priority
Least Priority