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042296 CC WS Min . . . . . - .. CITY OF SHOREWOOD WORK SESSION APRIL 22, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB DRIVE FOLLOWING REGULAR MEETING MINUTES 1. CONVENE WORK SESSION MEETING Mayor Bean called the meeting to order at 9:40 p.m. A. Roll Call Present: Mayor Bean; Councilmembers Stover, McCarty, Benson and Shaw; Administrator Hurm; Planning Commissioner Virginia Kolstad; and Park Commissioner William Colopoulos, Jr. Review Agenda B. There were no changes to the agenda as noticed. 2. DISCUSSION WITH MEMBERS OF THE SNOWMOBILE TASK FORCE ABOUT EXPECTATIONS. Commissioner Kolstad stated the purpose of the meeting was to bring the Council up to date on the work of the Task Force and to discuss the Council's expectations of the Task Force. At the present time, information gathering is completed. Survey results will begin to be available this week. The Task Force will now be moving into the actual policy analysis. They will review the data and reach a recommendation. The Task Force would like the Council's input on how to proceed. Kolstad stated that specifically, they would like to know how the Council sees the decision-making process taking place. She inquired if the Council would be holding a public hearing and how they would like to review the data. Councilmember Benson stated he recalled the Task Force was charged with coming up with all of the data, all of the information and all of the arguments (including majority and minority opinions), and, if possible, a consensus. He further stated the Council's commitment was to take the information and make a decision. Councilmember McCarty stated the Council would be looking for concise information, backed up with facts versus emotions. Councilmember Stover stated that every year the feeling has been it is easier to deal with this issue in the summer. Emotions are higher in the winter on either side. She commented she feels early spring or summer would be appropriate. Mayor Bean stated as far as a public hearing is concerned, there are already 500 surveys in and there would not be a need to hear more testimony one way or the other. Mayor Bean also commented that as far as specific recommendations, the fundamental issue is whether to allow snowmobiles within Shorewood. If there is an overwhelming opinion that comes out of the survey which would drive the discussion one way or the other, if they are going to be allowed in Shorewood, then where in Shorewood would be the next logical point to look at. To . . . CITY OF SHOREWOOD WORK SESSION APRIL 22, 1996 - PAGE 2 the extent snowmobiles would be allowed on the trail or the streets, that issue can be further refined to come up with a recommendation that would minimize the impact of snowmobiles within the city limits, but recognize that access to the lake should be maintained with the possibility of designating certain streets or access points. Mayor Bean went on to state if there were insufficient consensus in the surveyor in the group to make a recommendation, then the Task Force can provide the data stating there is no obvious direction and leave the decision to the Council. If there is significant opinion one way or the other, the Task Force could make a recommendation. Councilmember McCarty stated she would be very interested in the meeting minutes being very detailed so the Council can get a feel for everyone's thought process. Councilmember Stover commented the reason for a yes or no vote would be helpful, particularly the no votes. Mayor Bean asked if the Task Force had a recording secretary at their meetings. Administrator Hurm indicated to date Judy Marshik had been taking notes, however, the plan would be to hire a recording secretary for the decision-making process. Commissioner Colopoulos stated he felt the Task Force had done a very good job in identifying questions and issues. He stated they were having a harder time understanding how they were all going to work together to do something with the information that has been obtained and reach a consensus. Colopoulos stated the Task Force was a good information gathering body for the Council, however he did not feel there would be a valid majority/minority opinion. He felt it would be a very closely split vote on most of the major issues. He stated for practical reasons, the Task Force has to be careful how far they take some of the discussions down the policy avenues. He commented some people will have already made a decision without looking at the data and survey results. The independent report from the consultant who is compiling the information for the Task Force will be very helpful to the Council. Councilmember Stover asked if the Task Force would be more comfortable without making a recommendation, but would prefer to simply provide the data and leave it for the Council to decide. Colopoulos stated that speaking only on his own behalf, he would be more comfortable with that. There are some who would possibly attempt to maneuver the group to support their position. Kolstad stated as a group they should attempt to make a recommendation to the extent they can. Mayor Bean stated if the group is unable to reach a consensus, possibly the discussion could be narrowed and the recommendations qualified. Kolstad stated a concern in the event the Task Force process is not moving in the direction some are comfortable with, there may be attempts to circumvent the process and she felt the Council should be aware of this possibility and asked for Council support and open dialogue in the event that would occur. Kolstad stated she would also recommend the Council consider having a member of the Councilor possibly each of the members come to a future Task Force meeting to observe the process. She stated that would give the Council a better feel for the dynamics of the group. " CITY OF SHOREWOOD WORK SESSION APRIL 22, 1996 - PAGE 3 . Councilmember Benson stated he was somewhat uneasy with regard to this since someone could attempt to draw in the Councilmember. Mayor Bean stated when Councilmembers attend a meeting, they should sit in the back and not participate. He would encourage the Council, if they do start receiving calls that circumvent the process, those people should be referred back to the Task Force. Councilmember Benson stated the Council has not discussed the snowmobile issue at all. The Task Force was charged with the mission without any input from the Council and the Council has not shared anything on the subject. He further stated the Council is open to all of the information the Task Force will be giving the Council. Councilmember McCarty reminded the Task Force members they were formally appointed as a task force. The Council has charged them with a task and they are asked to complete this to the best of their ability. She further stated the Council is depending on them for their work. Motion by Shaw, seconded by Benson to adjourned the Work Session Meeting at 10:05 p.m. Motion passed 5/0. RESPECTFULL Y SUBMITTED, Cheryl Wallat, Recording Secretary TimeSaver Off Site Secretarial ATTEST: . L-dt~. .1 ,'?rr~kkq r- -'-^-"I '-.. ------------------------------ ROBERT B. BEAN, MAYOR t~l~ ~HURM;ClTY-ADMiNlsTRATOR .