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051297 CC Reg Min . . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, MAY 12, 1997 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor DaWberg called the meeting to order at 7:31 p.m. and announced the City Council will convene in Executive Session following the regular portion of the meeting to discuss pending litigation with the City Attorney. A. Roll Call Present: Mayor DaWberg; Councilmembers Stover, McCarty, O'Neill and Garfunkel; Administrator Hurm; City Attorney John Dean; Planning Director Brad Nielsen; Engineer Larry Brown; Finance Director AI Rolek. Review Agenda B. Administrator Hurm noted Agenda Item No. 7B should read "Report on Park Commission Consideration Regarding Snowmobile Report." The agenda was accepted as presented for May 12, 1997. 2 . APPROVAL OF MINUTES A. City Council Regular Meeting Minutes - April 28, 1997 McCarty moved, Stover seconded approving the City Council Regular Meeting Minutes for April 28, 1997, as amended on Page 2, Item 4, change "Laurel" to "Laurila"; Page 5, change to read "Principal Lloyd Law and Gene George." Motion passed 5/0. B . City Council Work Session Minutes - April 28, 1997 The City Council Work Session Minutes for April 28, 1997, were approved as submitted. . C . City Council Work Session Minutes - May 5, 1997 O'Neill moved, Garfunkel seconded approving the City Council Work Session Minutes for May 5, 1997, as amended on Page 2, Paragraph 1, Sentence 2, change to read, "He was in favor of increasing affordable cost housing without violating existing zoning"; Page 7, Paragraph 6, Sentence 2, change to read, "The 100 percent policy would result in several property owners holding up the system in that neighborhood, or that several property owners will concede regardless 0 f the cost which would be imposed by the bank upon a sale of the property or even if not forced to hook up; Page 8 Paragraph 4, change "100 percent feasibility" to "financial feasibility" and add to the sentence "where objectors do not have to hook up." Motion passed 4/0. (Councilmember McCarty abstained.) . CITY COUNCIL REGULAR MINUTES MA Y 12, 1997 - PAGE 2 CONSENT AGENDA 3. Councilmember O'Neill requested the removal of Item F from the Consent Agenda to allow for further discussion with the City Engineer. This item will be discussed prior to consideration of Agenda Item 4. Mayor DaWberg read the Consent Agenda as amended for May 12, 1997. O'Neill moved, Stover seconded to approve the Motions on the amended Consent Agenda and to adopt the Resolutions therein: A. A Motion Adopting RESOLUTION NO. 97-33, "A Resolution Approving a Liquor License for the American Legion" B. A Motion Approving RESOLUTION NO. 97-34, "A Resolution Authorizing Execution and Submittal of Hennepin County Recycling Agreement for 1997" C. A Motion Adopting RESOLUTION NO. 97-35, "A Resolution Approving a Setback Variance and Variance to Expand a Non- Conforming Structure for Rocky Waldin, 5755 Merry Lane" D. A Motion to Approve the Permanent Appointment of Chris Pounder as a Light Equipment Operator E. A Motion Adopting RESOLUTION NO. Authorizing Extension of Probationary Position" 9 7 - 3 6, Period "A for Resolution Secretarial . G. A Motion Adopting RESOLUTION NO. 97-37, "A Resolution Approving a Single Temporary Gambling License for Variety Children's Association" * * * A Motion Authorizing Advertisement for Bids of a Dump Truck Box, Plow and Accessories Mayor DaWberg explained the City is in the process of replacing two of the aging dump trucks. Councilmember O'Neill inquired whether the radios would be transferred from the present trucks to the new trucks. Engineer Brown explained the radios will be transferred to units which do not currently contain radios. Mayor DaWberg noted the expenditure to be for approximately $24,000 in addition to the cost of the advertisement. Brown noted the total price for each truck, once completed, will be approximately $48,000. This includes a trade-in amount. Councilmember O'Neill questioned whether the snow plows on the trade-in vehicles could be used on the new trucks. Brown explained the cost in removing the plows and installing them on the new trucks would be similar to installing new plows. In addition, the removal of the plows from the trade-in vehicles would result in a decrease in the trade-in amount. . Stover moved, O'Neill seconded authorizing advertisement for bids of a dump truck box, plow and accessories. Motion passed 5/0. . . . CITY COUNCIL REGULAR MINUTES MAY 12, 1997 - PAGE 3 4. MATTERS FROM THE FLOOR - None 5. FRIENDS OF THE SOUTHSHORE SENIOR COMMUNITY CENTER - ANNUAL REPORT Bob Gagne, President of the Friends of the Southshore Senior Community Center, provided the Annual Report of the Community Center. Mr. Gagne reported in the period of one year, over $100,000 was collected for this project. He pointed out that in raising the $100,000, less than $500 was spent in achieving this goal. A list of the major fund contributors was included in the report. Mr. Gagne reported the furniture will be arriving soon and installed in the facility. He stated it is the goal of the Southshore Center to raise an additional $25,000 to cover the costs of the first year of operation. He noted to date approximately $9,000 has been raised. Mayor Dahlberg inquired when it is anticipated the Southshore Center will be opening. Administrator Hurm commented the main concern at this point is to be able to install the asphalt and curb and gutter. Counci1member O'Neill asked for the deadlines on the project. City Engineer Brown explained the deadlines to be May 1st for the building, May 15th for the parking lot and ball fields and June 1st for the landscaping. He noted the deadlines are weather dependent and therefore the dates may need to be adjusted. Counci1member O'Neill inquired relative to the interior of the building, noting the deadline has passed. Brown stated the contractor has been put on notice penalties will be incurred. Counci1member McCarty stated she did not want to see the contractor rushing through details, but would prefer to see that the work be completed correctly. Councilmember O'Neill requested a status report on this matter at the next regular City Council meeting. Mayor Dahlberg requested a summary of the services available at the Center. Mr. Gagne reported he has received inquiries relative to rental of the building. He stated there are kitchen facilities, activity rooms as well as conference rooms. Mr. Gagne explained this is a non-liquor facility, however he did not feel this would hinder rental possibilities. He noted this facility is available for the five south shore communities to utilize. Mayor Dahlberg inquired relative to the equipment which would be available at the Center for business meetings. Mr. Gagne noted there are VCRs, TVS and a sound system in addition to other equipment which will be available. Mr. Gagne extended his appreciation to Administrator Hurm for the extensive time and effort he devoted to this project. In addition, Mr. Gagne thanked the Council for instituting the Public Works Department in cleaning up the double bungalow area at the end of Glen Road. . . . CITY COUNCIL REGULAR MINUTES MAY 12, 1997 - PAGE 4 6. 1996 ANNUAL AUDIT REPORT - ABDO, ABDO AND EICK Steve McDonald, Abdo, Abdo and Eick, presented the City's 1996 Annual Audit Report. Mr. McDonald explained there was a decline in gross profit for each of the three liquor stores. In reviewing store No.1, he noted the rent expenditure to be an extremely high fixed cost. In order for this particular fund to break even, sales would need to increase approximately $300,000. Mayor Dahlberg inquired whether the rental rate per square foot for this particular store would be considered competitive. Finance Director Rolek felt this to be competitive given the market in the area. Councilmember O'Neill asked for a comparison of cost per square foot between store No.1 and store No.2. Rolek stated the cost for store No.2 to be significantly lower. He pointed out the major difference between stores 1 and 2 to be the lack of common area maintenance expenses. At the time the lease on store No.2 was negotiated, those types of costs were included in the lease agreement. Mayor Dahlberg remarked store No.2 has a more intense inventory turnover per annum than store No.1. Councilmember O'Neill suggested the Council review the possibility of either renegotiating or terminating the lease for store No. 1. Mayor Dahlberg felt the inventory turnover rate needs to be considered and a determination made whether or not some part of the rental space could be traded off for higher inventory turn over. Currently there are retained earnings of $336,000 in the Liquor Fund. Traditionally fund transfers have been budgeted to the General Fund to reduce property tax burden and to assist in the funding of some of the activities in the General Fund. Rolek commented the Liquor Committee has been looking into possibilities relative to renegotiating the lease or other alternatives which may be available. Councilmember O'Neill inquired whether the recommendations which were made in the prior year were addressed. Mr. McDonald did not recall the exact recommendations, however, he felt if the recommendations had not been implemented, a notation would appear in the current report. Mayor Dahlberg commented on the increase in water consumption. Rolek explained the dry summer and increased lawn sprinkling would make up this increase. Councilmember O'Neill inquired as to the water rate which is charged for residents who receive water from other surrounding cities. Rolek stated every resident pays the same rate for water regardless of the source. Councilmember O'Neill inquired relative to the operating expenses which reflected an expense of "other" in the amount of $44,000. Mr. McDonald stated this combines a number of miscellaneous expenses. Rolek stated he will provide a breakdown of the various expenses. He noted they include expenses such as bad debts, credit card expenses, as well as subscriptions and memberships. Mayor Dahlberg inquired as to the amount of bad debt which is absorbed through the liquor enterprise. Rolek noted it to be approximately $2,500. . . . CITY COUNCIL REGULAR MINUTES MAY 12, 1997 . PAGE 5 Councilmember O'Neill inquired why the land owned by the City did not increase in value when the land of the residents increased. Rolek explained the land owned qy the City is reflected at historical value. He noted the last appraisal was completed in approximately 1991 or 1992. Mr. McDonald stated the report was prepared based on generally accepted acc'ounting standards. Mr. McDonald presented Finance Director AI Rolek with the Government Finance Officers Association's Distinguished Budget Presentation A ward. He noted this is the first year Shorewood has been a recipient of this award. He further explained considerable work is involved in qualifying for this award and it was ultimately awarded to only 17 recipients in the state of Minnesota. Mr. McDonald also presented Rolek with a Certificate of Achievement for Excellence in Financial Reporting. This is the fourth year in which this achievement has been presented to Shorewood. Mayor Dahlberg congratulated Rolek and Hurm for their performance in this area. 7 . PARKS . Report by Representative A . Report on April 29 Park Commission Meeting Commissioner Ken Dallman reported on the matters considered and actions taken at the April 29, 1997, meeting of the Park Commission (as detailed in the minutes of that meeting). B. Report on Park Commission Consideration Regarding Snowmobile Report Former Snowmobile Task Force Co-Chair Virginia Kolstad reported on the end of season information which has been provided. Information was compiled by Officer Keller through his tour of duty on the trail. Data derived from 911 complaints and police logs was also provided for the Council's review. Ms. Kolstad felt the enforcement this year did have an impact on the complaints which were received. A total of 13 residents filed complaints this year compared to 23 residents in 1996. Not all were relative to the trail, but complaints also included trespass. Hurm pointed out there had been a campaign in 1996 to encourage residents to call in their complaints. A calendar of total patrol days and the number of citations and warnings issued was compiled for the Council's review. Total hours patrolling in December were 74 hours. Total hours in January were 33, February, 54, and March, 21. Ms. Kolstad was unsure of the accuracy of this information. These hours reflect only those logged by Officer Keller. Ms. Kolstad felt Officer Keller was very proactive in providing additional education, assisting people and patrolling various areas at varying times. Councilmember O'Neill requested a work session be set for further review of this matter. He felt the Council needs to discuss this matter prior to taking any public testimony on this issue. Councilmember McCarty noted the Park Commissioners felt the time has come for the Council to make a decision. CITY COUNCIL REGULAR MINUTES MAY 12, 1997 - PAGE 6 . Councilmember Stover was in agreement with Councilmember O'Neill that the Council should meet in a work session and decide how to proceed on this matter. Mayor Dahlberg directed staff to include this topic on a future work session. Councilmember Stover suggested completing discussions of the Comprehensive Plan and the Capital Improvement Plan prior to discussion of this issue. Councilmember McCarty was in agreement with Councilmember Stover. Dahlberg moved, O'Neill seconded to discuss the setting of a work session relative to snowmobiles at the end of the meeting. Motion passed 5/0. g. PLANNING - Report by Representative Commissioner Turgeon reported on the matters considered and actions taken by the Planning Commission at their May 6, 1997, meeting (as detailed in the minutes of that meeting). A . A Motion to Adopt a Resolution Approving a Simple Subdivision Applicant: Location: Mike Greer 6020 Galpin Lake Road Councilmember O'Neill inquired what portion of the land is wetland. Nielsen stated approximately 2,173 square feet would be wetland. There is a fence which encompasses the wetland itself. . McCarty moved, Stover seconded adopting RESOLUTION NO. 97-38, "A Resolution approving a simple subdivision for Mike Greer, 6020 Galpin Lake Road. " Motion passed 5/0. B. Request by Jay and Dory Venero Regarding Greenhouse, 5985 Seamans Drive I. A Motion to Adopt an Ordinance Amending Section 1201.03 0 f the Shorewood Zoning Code Mayor Dahlberg inquired whether an amendment to the ordinance would be adjusting for very small houses on a large lot and, in effect, liberalizing the possibility of accessory space. Nielsen stated this amendment is limited to greenhouses. It relates to the size of the lot. The provisions refer to extraordinary lot size, additional side yard setbacks, design and landscaping. Anyone with a smaller home on a larger lot would be eligible for similar treatment under a Conditional Use Permit for a greenhouse. Councilmember O'Neill summarized the issues discussed by the Planning Commission relative to this matter. He requested an opinion by the City Attorney relative to the approval of a variance. Attorney Dean stated the approval of the variance could be subject to challenge by a third party. He noted he has not had an opportunity to review this matter. He further noted the Council could be setting a precedent for other accessory uses. Councilmember O'Neill felt this precedent would be in existence for a one year period of time. Attorney Dean felt this could be an issue which would have to be addressed in remaining consistent with the rules. . CITY COUNCIL REGULAR MINUTES MA Y 12, 1997 - PAGE 7 . Councilmember McCarty stated historically the Council has been very careful in complying with the criteria for granting a variance. Councilmember Stover noted her agreement and did not feel this situation to be appropriate for a variance. She cautioned ordinances should not be written for a specific case. A change in the ordinance should only be made when it is determined to be a reasonable change. She felt the recommendation of the Planning Commission to be very reasonable. Mayor Dahlberg summarized the two choices would be to approach this issue as a change in the ordinance or to grant a variance. Councilmember O'Neill did not feel there to be a good solution to this situation. He was m agreement with the Planning Commission's recommendation. He noted he would not be comfortable with granting a variance. Mayor Dahlberg felt a change in the ordinance would be reasonable in that this universalizes the benefit and other residents would be able to take advantage of this amendment. Nielsen provided a list of Conditional Use Permits which have been granted over the past two years. It depicted the zoning, lot size, floor area of the principle dwelling and proposed accessory space. Councilmember Stover did not feel this to be a variance case since the property is zoned residential, has an adequate house with an adequate garage and can be put to a reasonable use. . Stover moved, McCarty seconded adopting an Ordinance amending Section 1201.03 of the Shorewood Zoning Code Regarding Accessory Structures. Motion passed 5/0. i i. A Motion to Direct Staff to Prepare Findings of Fact Regarding a Variance for Accessory Space to Exceed the Floor Area of the Principal Dwelling (This item was stricken given the action taken on Item 8B(I).) Hi. A Motion to Direct Staff to Prepare Findings of Fact Regarding Conditional Use Permits for Accessory Space in Excess 0 f 1200 Square Feet, a Special Home Occupation Permit, and a Special Purpose Fence Stover moved, McCarty seconded adopting RESOLUTION NO. 97-39, "A Resolution Granting Conditional Use Permits for accessory space in excess 0 f 1200 square feet, a Special Home Occupation Permit, and a Special Use Fence to Jay and Dory Venero." Motion passed 5/0. Mayor Dahlberg recessed the meeting at 9:23 p.m. and reconvened at 9:32 p.m. 9. CONSIDERATION OF A MOTION AUTHORIZING SAFETY IMPROVEMENTS FOR THE SOUTHEAST QUADRANT OF THE INTERSECTION OF SMITHTOWN ROAD AND EUREKA ROAD SOUTH . Councilmember McCarty felt this would be a good improvement for this intersection at an approximate cost of $2,900. CITY COUNCIL REGULAR MINUTES MAY 12, 1997 - PAGE 8 . Councilmember O'Neill inquired relative to the impact on visibility to the east at this intersection. Brown stated visibility is actually improved. He felt in turning to the west the impact would be minimal. Councilmembers O'Neill and Garfunkel felt the visibility in this area to be poor and questioned whether these improvements will have an impact on visibility. Brown stated the intersection will be reviewed to determine what, if any, impacts will occur. He suggested meeting with Councilmember O'Neill at the intersection to review his concerns. Councilmember Stover asked if the home owner is satisfied with the proposed solution. Brown noted he is in favor of this solution. McCarty moved, Stover seconded authorizing safety improvements for the southeast quadrant of the intersection of Smithtown Road and Eureka Road South not to exceed $3,000. Motion passed 5/0. 10. CONSIDERATION OF A MOTION AUTHORIZING EXPENDITURE OF EQUIPMENT REPLACEMENT FUNDS FOR DRAGGING EQUIPMENT FOR ATHLETIC FIELDS Councilmember McCarty was pleased the Little League will be able to see their funds put to good use. McCarty moved, Garfunkel seconded authorizing expenditure of Equipment Replacement Funds for dragging equipment for athletic fields. Motion passed . 4/1. (Councilmember O'Neill was the dissenting vote.) 11. ADMINISTRATOR & STAFF REPORTS A. Staff Report on Development Monitoring Nielsen reported road restrictions are now off. Smithtown Meadows development was shut down while the builders replaced tree protection fencing as well as silt erosion control fencing. The Heritage Project has been experiencing a problem with mud and debris on the street. This does not appear to extend into an existing neighborhood. Silk fencing may need to be required across the entire front of the lot to resolve this problem. A preconstruction meeting was held relative to the Watten Ponds project. A special site meeting was held to discuss erosion control and tree protection. Requirements for the project were discussed. A weekly meeting has been established among the four primary individuals responsible for inspection of the environmental aspects of this project. Councilmember O'Neill asked what penalty would be assessed in the event a developer cuts down trees which have been designated to be preserved. Nielsen explained there would need to be prior approval. If this approval is not obtained, the developer would be subject to tree replacement. Mayor Dahlberg noted the trees to be preserved are marked and inventoried. Nielsen stated he will be attending a meeting relative to trade-offs in which trees which were marked for removal may be saved and a different tree taken out. . . . . CITY COUNCIL REGULAR MINUTES MAY 12, 1997 - PAGE 9 Councilmember Stover recalled tree removal people used to be licensed. She questioned whether the developer cuts the trees himself or whether he uses a tree removal person. Brown stated the developers typically have their own subcontractor who performs the tree cutting. Brown was unaware whether or not the City could require a developer to have this particular subcontractor licensed. Councilmember Stover noted the motivation for licensing tree removal people was a safety issue to ensure training and insurance. Attorney Dean stated he will review this matter. Mayor Dahlberg felt it would behoove the Council to be very clear the tree preservation plan will restrict the developer from making a decision to remove a protected tree and simple accept a fine. Attorney Dean commented if a developer violates any provision of the PUD or the development plan, the property reverts back to the prior zoning which was in place on the property. Nielsen expressed concern if a developer can do a better job of preserving more trees by an adjustment which would remove a tree which was originally determined to be saved, but he saves two other trees, he felt the net affect would be what the ordinance is looking for. Mayor Dahlberg felt staff may want to review the feasibility of formalizing the process of those types of decisions being made in the field. Councilmember O'Neill would prefer to see a fme rather than tree replacement given the fact a developer could remove a tree from another project for replacement of the tree which was removed. Councilmember O'Neill asked for comment from Attorney Dean relative to a possible fine. Attorney Dean explained there would not be a statutory limit on the amount of the fine, however, he felt it should be made clear the fine is not a criminal penalty, but an administrative sanction. He also felt the fine should be progressive in nature. Mayor Dahlberg directed staff to explore the possibility of an administrative policy sanction for developers violating the tree preservation plan as well as a procedure to monitor the plan. Nielsen suggested a Council subcommittee to address an approval process in the event a developer may want to make a change from the exact tree plan in which he would remove a tree which was scheduled to be saved, but save two other trees in the process. Councilmembers O'Neill and McCarty will meet with staff to address this issue. B . Discussion of Ability to Help Flooded Areas Brown suggested if Council were inclined to send equipment, he would suggest a city operator be sent along for operation of the equipment. He further suggested if personnel were to be offered that it be on a volunteer basis. Hurm pointed out the employee would receive their regular pay. Brown stated liability and the costs of being away from city premises are considerations which need to be addressed. Hurm suggested this matter be referred to the City Attorney for his review. Mayor Dahlberg commented there may be a profound need in the Grand Forks area for mechanical personnel. He further commented on the City's experienced mechanical staff which may be interested in assisting in the clean-up efforts for a couple of days. Mayor Dahlberg suggested staff review the liability issues relative to supplying some mechanical assistance. Once a report is received, Council will give this matter further consideration. ;. . . . CITY COUNCIL REGULAR MINUTES MAY 12, 1997 - PAGE 10 C . Report on School District Request for Safety Improvements Hurm stated one option would be to request staff review these items and report back to the Council. Councilmember Stover was in favor of this suggestion. Brown stated a majority of the items are issues being discussed through the Comprehensive Plan as well as the Capital Improvement Plan process. Mayor Dahlberg directed staff to review this matter and report back to the Council. D . Report on Emergency Siren Repair Hurm noted all of the sirens have been tested and are all functional. They will be monitored to ensure they remain functional. 12 . MAYOR & CITY COUNCIL REPORTS Discussion of Work Session to Discuss Snowmobile Issue Councilmember O'Neill suggested setting a work session to discuss the snowmobile issue. Councilmember McCarty did not want to wait until September to discuss this, however, she felt th~ water policy to be a priority item. She requested the Council devote attention to each item as it anses. Mayor Dahlberg noted the Council appears to be in agreement to address this matter as soon as possible, however, the Comprehensive Plan and the Capital Improvements Plan are a priority. Councilmember O'Neill noted the priority list for 1997 has been provided. Hurm will attempt to add this to the next agenda for consideration. Councilmember O'Neill asked the Councilmembers to keep the priority list in mind. Councilmember McCarty reported she was contacted by a member of Penny Steele's staff inquiring as to the issues the communities are dealing with. She commented she did mention the Mayors Meeting on May 29th and it was noted Ms. Steele may be in attendance. Councilmember Stover reported the Friends of the Southshore Center have been discussing the difficulty of the intersection at County Road 19 and Smithtown Road. This matter will also be brought to the attention of the Tonka Bay Council. Councilmember Stover explained she had contacted Penny Steele's office and spoke with staff there relative to this matter. She also suggested the City contact the Hennepin County Commissioners relative to this issue. Nielsen reported an offer had been received from Hennepin County engineers to assist in a study of this intersection. Consideration of this matter received a low priority in relation to other issues on the priority checklist. He suggested this may be a higher priority item now than it was a year ago when the priority list was initially established. Mayor Dahlberg noted with the Southshore Center opening, there will be increased traffic in the area as well as an increase in the number of people who are not familiar with this intersection. . . . f ... CITY COUNCIL REGULAR MINUTES MA Y 12, 1997 - PAGE 11 Nielsen stated this process with the County can be initiated at any time. He felt the study would be largely at the expense of the County. In addition, Brown pointed out the cost of the signal would be apportioned between the County and the cities of Shorewood and Tonka Bay. The City would probably be able to use state aid funds for payment of its share. The consensus of the Council was to direct staff to proceed with the study, however the Council is to be informed of any costs which would be incurred. Mayor reported he has received more e-mails and telephone calls relative to the antenna situation. He noted the Planning Commission will be holding a public hearing relative to this issue. Councilmember Garfunkel noted his understanding of the Telecommunications Act that placement cannot be denied based on environmental concerns. Mayor Dahlberg reported on information he has reviewed relative to a possible moratorium on the placement of antennas. Attorney Dean will be sending a representative to the public hearing to address the legal aspects. In addition, there will be an electrical engineer present who has reviewed the RFR plans. The FCC has been contacted relative to their position on the environmental impact of these types of antennas. A number of reports have been cited relative to environmental concerns and staff will make an attempt to provide these for the Planning Commission's review. Mayor Dahlberg expressed concern that everyone have an opportunity to discuss this matter completely prior to a final decision being made. Attorney Dean stated there are limitations on the power of the City to regulate in the area of health affects. He noted a representative will be present to comment on those matters as well as scientific studies which are being undertaken. Mayor Dahlberg directed staff to consider holding the public hearing relative to this issue at the Minnewashta School. Establish Open Forum Meeting Topics for Next Month Councilmember Stover responded to a concern raised by the Planning Commission regarding the Open Forum Meetings and the perception that it is a secret meeting. She noted the goal is to achieve better communication, but she felt more thought needs to be put into how to achieve this. Councilmember Stover suggested possibly a town meeting could be held on a Saturday. Councilmember McCarty was in favor of a separate day and separate time for the meetings. Councilmember Stover suggested holding the open forums on a work session evening to allow for recording of minutes. In addition, she suggested the Councilmembers take some time and give consideration to the issues they may want to schedule for discussion. Councilmember O'Neill asked for a report on the copy duplicator from Metro Sales. It was reported the software malfunctions have been resolved. f1" ,.J CITY COUNCIL REGULAR MINUTES MA Y 12, 1997 - PAGE 12 . 13. ADJOURNMENT Stover moved, O'Neill seconded to adjourn to Executive Session at 10:47 p.m. subject to the approval of claims. Motion passed 5/0. RESPECTFULLY SUBMITTED, Cheryl Wallat, Recording Secretary TimeSaver Off Site Secretarial ATTEST: 0Zrl TOM DAHLBERG . .