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102897 CC WS Min . . . CITY OF SHOREWOOD WORK SESSION MEETING TUESDA Y, OCTOBER 28, 1997 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES 1. CONVENE CITY COUNCIL WORK SESSION Mayor Dahlberg called the meeting to order at 7:34 p.m. A. Roll Call Present: Mayor Dahlberg; Councilmembers Stover, McCarty (arrived at 7:50 p.m.), O'Neill and Garfunkel; Administrator Hurm; Engineer Larry Brown Review Agenda B. The agenda was approved as presented. The Planning Commission has requested various members of the Council meet with various members of the Planning Commission on November 12, 1997, at 7:15 p.m. It was determined the Council will interview applicants for the Park and Planning Commission openings on December 8,1997, at 7:00 p.m. 2. ENTERPRISE FUND BUDGETS FOR THE YEAR 1998 Water Operations Hurm pointed out the increase reflected for staffing is the result of an increase in Gopher One calls in which a staff person identifies utility lines on a resident's property. It was noted this will ultimately reduce the general fund budget. Hurm commented on the Badger well building replacement. He suggested the Council review this matter in anticipation of a need for additional parking at this location given the proximity to the park as well as the Southshore Center. Hurm felt possibly 10 or 12 parking stalls could be established. Brown stated the overall goal is to build the smallest building possible which will reduce the estimated $120,000 cost as well as possibly creating additional parking spaces. Councilmember McCarty questioned whether the building can be built without replacing the current chlorination system. Brown felt this could be done based on the feasibility process which he has reviewed. Mayor Dahlberg asked if the contribution of 12 parking spaces will solve the existing parking problem. Hurm felt it would reduce the existing problem. Brown estimated it will cost approximately $20,000 to build 12 parking spaces. Councilmember O'Neill stated he is not in favor of spending taxpayer funds to create parking for the purpose of accommodating events for which the Southshore Center is rented. Councilmember Stover felt this would provide additional parking to the park which needs to have parking spaces available. Councilmember McCarty felt this to be parking which is being contributed to the community. She noted the organizations being benefited are nonprofit organizations. Councilmember Stover pointed out many are seniors and youth who are utilizing the Southshore Center for events for which they are not required to pay rental fees. CITY COUNCIL WORK SESSION MINUTES OCTOBER 28, 1997 - PAGE 2 . Councilmember Stover noted the people who have rented the building thus far have been community organizations from the contributing communities. Councilmember O'Neill stated he does not have a problem with the concept, just the funding. Brown suggested proceeding with a feasib1lity plan, noting parking as a future project. . Councilmember O'Neill questioned how the water rate compares to that of other cities. Brown felt Shorewood to be in the upper 10 percent of municipalities. Sanitary Sewer Brown suggested investigating the possibility of televising the sanitary sewer lines on a regular basis which will identify the condition of the pipe as well as problem areas of inflow and infiltration. Councilmember O'Neill asked if it would be cost effective for the City to undertake this work rather than contracting this work out. Brown stated the cost benefit will be investigated. Brown commented on the lift station rehab program and felt the stations should be evaluated and maintenance performed on a yearly basis for one or two of the stations. He explained during the last two major storms, seven lift stations were without power. Brown recommended the rehab program provide for revamping and rewiring for emergency backup power which can be costly. He suggested purchasing a used generator which would be mobile. Brown estimated the cost of a used generator to be approximately $50,000 to $60,000. Councilmember Stover felt this would be more affordable than paying claims for homes which have been damaged. Recycling It is anticipated the rate will increase 20 cents per household resulting in a rate of $2.05 per month. This will result in an increase on a property owner's utility bill from $1.00 per month to $1.50 per month. It is estimated approximately half of the households in Shorewood participate in the recycling program. Stormwater Management Brown explained the City is constantly attempting to resolve the smaller drainage problems within the city. With respect to a stormwater management plan, the City will be participating with Hennepin County to address this matter. 3. REVIEW OF 1998-2002 CAPITAL IMPROVEMENT PROGRAM . Council Chambers Audio and Visual Improvements Brown reported there have been many comments relative to sound problems and difficulty in hearing the councilmembers at the meetings. He reviewed proposed audio and visual improvements. Councilmember Garfunkel suggested utilizing an LCD projector for presentations in conjunction with a notebook computer and a screen which is backlit. Councilmember Stover inquired whether this would require additional staff to operate this system. Brown stated it could be operated by the current video person. This equipment could also be utilized by the Planning Commission. A suggestion had been made by new councilmembers that the raised platform be removed. Councilmember Stover stated she would like for it to stay because it enables her to see the people j.n the audience. Councilmember McCarty pointed out this also enables the audience to see the Council as well. CITY COUNCIL WORK SESSION MINUTES OCTOBER 28, 1997 - PAGE 3 . (Councilmember McCarty left the meeting at 9:16 p.m.) Various arrangements of the council chambers were discussed. Councilmember Garfunkel felt the area should be more open. If the council area is moved, Brown pointed out there may be a need for additional lighting. Councilmember O'Neill noted moving the council area will result in other items which will need to be addressed such as the carpeting and wallpaper. Mayor Dahlberg recessed the meeting at 9:27 p.m. and reconvened at 9:33 p.m. It was agreed the audio quality needs improvement and presentations need to be more visible. Councilmembers Stover and O'Neill were not in favor of expending funds on redecorating the room itself. Hurm suggested wallpaper should possibly be considered. Mayor Dahlberg suggested resolving the audio and presentation issues first. The consensus of the Council was to not provide video monitors for the audience. The proposed 7x7 screen could be replaced with an LCD projector, utilizing the screen. It was also agreed there is no need for a power monitor facing the Council. Hurm felt a lapel microphone would be helpful for anyone giving a presentation. The Council was also in agreement the council bench will remain where it is currently located. The current carpeting will also remain. . Equipment Brown reported the City purchased a bobcat last year and the supplier is currently conducting a promotion in which the City could replace the current bobcat with a new bobcat, along with a complete warranty, at a cost of $750. This would allow the supplier to ship the used equipment to Finland without incurring import fees. Mayor Dahlberg inquired as to the cost of a new bobcat. Brown noted it to be $15,159 with a five to six year service life. He noted this would be dollars wisely spent over the long term. Mayor Dahlberg expressed concern the reputation of the dealer be verified. He also felt this to be a decision which could be made by staff. Brown also reported there are three trucks being held under forfeitures due to DWIs and other criminal offenses. The vehicles are disposed of through sealed bids. He noted one of the vehicles to be a 1988 Silhouette Van and felt it could be used by the Public Works Department for utility locates rather than utilizing a city truck. He explained this is a work van type vehicle. Brown felt it would be cost effective to utilize the van, noting it would not be necessary to purchase an additional vehicle. Mayor Dahlberg felt this to also be a management decision. Hurm pointed out given the increased demand which has been placed on the city vehicles, this is a cost effective solution. The Council was in agreement. . . . . .. " CITY COUNCIL WORK SESSION MINUTES OCTOBER 28, 1997 - PAGE 4 4. ADJOURNMENT Dahlberg moved, Garfunkel seconded to adjourn the City Council Work Session Meeting at 9:50 p.m. Motion passed 5/0. RESPECTFULL Y SUBMITTED, Cheryl Wallat, Recording Secretary TimeSaver Off Site Secretarial, Inc. ATTEST: J AYOR