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030998 CC Reg Min . . . ~ CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDA Y, MARCH 9, 1998 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Dahlberg called the meeting to order at 7 :03 p.m. A. Roll Call Present: Mayor Dahlberg; Councilmembers O'Neill and Garfunkel; Administrator Hurm; City Attorney John Dean; Engineer Larry Brown Councilmembers Stover and McCarty Absent: B. Review Agenda Mayor Dahlberg read the Agenda for March 9, 1998. He suggested interchanging Items #IE and #lD on the agenda. The agenda was approved as presented. C. Resolution of Appreciation Mayor Dahlberg introduced Harold Dircks, City Cable caster, and presented him with a Resolution of Appreciation for his many years of dedicated service to the City of Shorewood. O'Neill moved, Garfunkel seconded adopting RESOLUTION NO. 98-020, "A Resolution Honoring Harold Dircks." Motion passed 3/0. D . Introduction of Cub Scouts from Den 1, Pack 428 Mayor Dahlberg introduced the members of Cub Scout Pack 428, Den 1 and welcomed them to the meeting. In attendance were Cub Scouts Brian Renault, Bo Olson, Anthony Anconnen and Dan Warren, along with their den leaders, Carmen Renault, Don Anconnen and Mary Allison. E. Introduction of Southshore Center Director Joyce Flury JoAnn Kvem, Director of the Sourhshore Center, introduced Joyce Flury, the new Director of the Center. Ms. Kvem thanked the Council and City Staff for their assistance and support of the Southshore Center. Ms. Kvern explained she will begin working part time for Senior Community Services. She distributed copies of the Senior Community Services Annual Report and requested the Council . review this document. Ms. K vern explained this agency has been very active working with elderly .. citizens in the Hennepin County suburbs for the past 25 years. She noted the program at the Southshore Center is just one of the many programs which are operated by Senior Community Services. Ms. Kvern reviewed the activities of the Sourhshore Center over the past year. She explained the staff works with an Advisory Board which is composed of residents of all of the cities which support the Southshore Center. These volunteers meet with Senior Community Services staff every month to develop and suggest programs and ideas for the betterment of the Center. . . . CITY COUNCIL REGULAR MEETING MINUTES MARCH 9, 1998 - PAGE 2 Ms. K vern stated the Advisory Board has been deeply involved in fundraising for the new building, fundraising to cover purchases for the new building as well as supporting the work of the Friends and Senior Community Services. Ms. Flury was in attendance and provided a brief description of her background. She reported on upcoming events at the Center and explained the Center does send out a newsletter on a regular basis. ~ Mayor Dahlberg inquired whether the city parks are accessible to the seniors. Park Commissioner Colopoulos felt more effort could be made in this regard. Ms. Flury stated she would be interested in discussing this matter further, noting there has been some suggestion to hold a summer picnic in the park. 2. APPROVAL OF MINUTES City Council Regular Meeting Minutes - February 23, 1998 O'Neill moved, Garfunkel seconded approving the City Council Regular lVleeting Minutes for February 23, 1998, as amended on Page 7, Item 13, Paragraph 3, amend to read, "total disregard of the Development Agreement." lVlotion passed 3/0. 3. CONSENT AGENDA Garfunkel moved, O'Neill seconded approving the Motion on the Consent Agenda: A Motion to Authorize the Purchase of a Toro Groundsmaster Lawn Tractor Motion passed 3/0. 4. MATTERS FROM THE FLOOR Harry Ogren, 5440 Gideons Lane, was in attendance and inquired relative to the ditch on Highway 19. Engineer Brown explained a meeting was held last month with the engineer in which he was informed there is an issue relative to his licensure and liability concerns. He was directed to gather further survey information from the plan which was previously submitted. City staff reviewed the new plan, however, after visiting the site, it was determined the project engineer had missed some larger size trees which would be impacted by the installation of the pipe. He was instructed to obtain further survey information, noting those particular trees and the methods which will be used to protect those trees from damage. 5. PARKS A. Review of Joint Park Commission/Council Work Session and Open Forum Meeting . .. Commissioner Colopoulos reported on the Joint Park Commission/City Council Work Session and Open Forum Meeting (as detailed in the minutes of that meeting). B. A Motion to Adopt a Resolution Making Appointments to the Park Foundation CITY COUNCIL REGULAR MEETING MINUTES lVIARCH 9, 1998 - PAGE 3 . O'Neill moved, GarfunkeI seconded adopting RESOLUTION NO. 98-021 "A Resolution Appointing Chuck Cochran, Ann Packard and Jim Latterner t~ the Park Foundation." Motion passed 3/0. 6. PLANNING - Report by Representative Commissioner Champa reported on the February 24, 1998 meeting of the Planning Commission (as detailed in the minutes of that meeting). 7. CONSIDERA TION OF A MOTION REGARDING A REQUEST FOR STREET LIGHTING Applicant: Location: Neighborhood Petition Glen Road and County Road 19 Councilmember O'Neill reported he had received a telephone calI from one resident who is opposed to the installation of the light as well as the costs which will be incurred for electricity over the coming years. Engineer Brown explained any dollars which are to be spent for the installation would be paid by the neighborhood petitioning for the light. The City would be responsible for the electrical costs after the installation. . Fred Dresser, 5480 Gideons Lane, noted there are children and adults on the corner waiting for school and city buses and they are not visible without the lighting. Mr. Dresser stated he has obtained the signatures of all of the neighbors within a 5OD-yard radius. Harry Ogren, 5440 Gideons Lane, stated he also supports the request for street lighting, however, he did not realize there would be a cost to the residents. He felt the intersection needs to be illuminated because it is very difficult to located when traveling south to north and making a left turn. Councilmember Garfunkel asked how much it would cost to install this street light. Engineer Brown explained there are two alternatives relative to cost. In one situation. a light fixture could be installed on a pole which currently exists on the east side of Manitou. Brown estimated it which would cost $300 to $350 to install the fixture. If the light were to be installed directly at the Glen Road intersection, a new pole requiring electrical connections would need to be installed and this would cost approximately $2,200 to $2,300. Mayor Dahlberg questioned whether the first alternative would be viable. Brown felt it would add additional light to the intersection, however, it will not be directly over the intersection. Mayor Dahlberg stated he could support the request given the petition from the neighborhood, the light will not be located in a residential area and adequate notice has been given. He suggested obtaining an engineering report on the first option. Brown noted there are several technical issues : which need to be resolved~ however, staff could approach NSP for a proper design and an estimate of cost. Garfunkel moved, O'Neill seconded authorizing City Staff to install a light at the intersection of Glen Road and County Road 19 subject to neighborhood approval . of the design of the light, to be a shoebox style light which projects downward, and approval of the cost of the installation which is to be paid by the neighborhood. lVIotion passed 3/0. CITY COUNCIL REGULAR MEETING MINUTES MARCH 9, 1998 - PAGE 4 . 8. CONSIDERA TION OF A MOTION REGARDING PETITION FOR IlVIPROVEMENTS ON WILTSEY LANE Tom Plantikow, 24750 Wiltsey Lane, was in attendance. He stated there are five properties on Wiltsey Lane, however, there are only three homes at this time. Mr. Plantikow stated Wiltsey Lane is a forgotten roadway. He pointed out there have been several occasions in which Wiltsey Lane was not plowed after a snowstorm. He noted this has happened on two occasions this year and on several occasions last year. In addition, the City property on the opposite side of Wiltsey Lane is not maintained and the area residents have been mowing the area and maintaining it. Mr. Plantikow also stated the roadway is regraveled several times a year, however, he suggested it would be more cost effective to pave the roadway rather than continue to regravel the surface. He noted the surrounding roadways are paved. Mayor Dahlberg noted developers are required to build the roads and the cost of that is included in the development fee. He stated when this subdivision was developed, this requirement did not exist. Mr. Plantikow noted the residents are concerned about the potential costs which might be involved. Councilmember O'Neill suggested any potential work could possibly be tied in with the Highway 7 closures. Dahlberg moved, O'Neill seconded accepting the petition for improvements on Wiltsey Lane and directed a feasibility report be completed at City expense. Motion passed 3/0. . 9. CONSIDERATION OF A MOTION REGARDING PROCEDURE FOR REPLACEMENT OF COUNCILMElVIBER Garfunkel moved, O'Neill seconded approving the process presented by staff relative to the procedure for replacement of a copncilmember. Motion passed 3/0. 10. CONSIDERATION OF A MOTION ACCEPTING THE PROPOSAL OF WSB FOR PREPARATION OF A STORMWATER J.\IIANAGEMENT PLAN Mayor Dahlberg inquired how much of the $86,000 expense will be allocated to the aerial photography. Brown stated the aerial photography would account for approximately $47,000 of this expense. Donald Sterna, P.E., and Peter Willenbring, P.E., WSB and Associates, Inc., were in attendance. Mr. Sterna provided the Council with his background experience relative to stormwater management plan projects. . Mr. Willenbring explained he has completed approximately 50 stormwater management plans for various cities. He noted the primary focus will be to meet the requirements of the law in the least .. expensive way possible and to create a plan which will allow the City to manage water effectively. Mayor Dahlberg noted the City is 90 percent developed and asked how much can be done at this point to resolve the drainage issues which currently exist. Mr. Willenbring reviewed the "Proposal to Prepare a Water Resource Management ~lan tor the City of Shorewood" in detail. He noted a public meeting will be held in an attempt to IdentIfy any water problems which exist in the city. CITY COUNCIL REGULAR MEETING MINUTES MARCH 9, 1998 - PAGE 5 . Mayor DaWberg inquired whether the 1975 Stormwater Management Plan will be utilized. Mr. Willenbring stated that study will be included in this process. Mr. Willenbring explained through the process, problems will be identified, corrective actions determined and the cost of the corrective actions will be calculated. Administrator Hurm inquired whether a list will be produced which will inventory the NURP ponds as well as an estimate of cost to maintain them over the decades. Mr. Willenbring stated an estimate for pond maintenance will be included. ~ Councilmember O'Neill asked what Mr. Willenbring would consider the average functional life of a NURP pond. Mr. Willenbring stated he would need more information in order to determine this. Councilmember O'Neill suggested a representative from Council as well as the Park and Planning Commissions be present at the meetings which are proposed. Councilmember O'Neill noted a long range plan for wetland preservation has been discussed with a wetland expert. Mr. Willenbring stated this would be incorporated into the Stormwater Management Plan. Mayor Dahlberg noted stormwater management in Shore wood is a serious issue. Councilmember O'Neill stated there are some serious run-off problems in the city which need to be resolved. . Mayor Dahlberg stated a significant issue which needs to be addressed is that of removing phosphorous from the water. He requested Mr. Willenbring provide details to the Council given the high level of interest in this matter. He noted the Council will be interested in considering any creative solutions which are presented. Councilmember Garfunkel noted the Council had discussed the difference between one and two foot contours and felt it would be more desirable to utilize one foot contours. Mr. Willenbring stated the one foot topography would be extremely accurate for many years. He stated this information is very helpful in flat areas. Mr. Willenbring stated he would like to develop a committee which he can work with throughout this process. Councilmember O'Neill reported Frank Svoboda, Shorewood resident and wetlands expert, has offered to assist in this matter as well. Councilmember O'Neill noted the Council is not interested in installing curb and gutter in the city more than it already exists. He acknowledged this is an important part of any potential stormwater management plan. Brown stated he will keep the Council informed of any meetings which are held regarding this Issue. Mayor Dahlberg recessed the meeting at 9:03 p.m. and reconvened at 9: 10 p.m. . . . O'Neill moved, Garfunkel seconded accepting the proposal of WSB for preparation of a stormwater management plan, amending the plan to utilize one foot contours and directing staff to make inquiry of the Park and Planning Commissions relative to appointing a representative to attend the meetings held relative to this matter. Motion passed 3/0. . . . CITY COUNCIL REGULAR lVIEETING MINUTES MARCH 9, 1998 - PAGE 6 11. CONSIDERATION OF A MOTION ESTABLISHING A PUBLIC INFORMATION DATE - MONDAY, APRIL 13, 1998, TO DISCUSS IMPROVEMENTS ON STRAWBERRY LANE Hurm suggested scheduling the meeting to be held from 6:00 p.m. to 7:00 p.m., prior to the regular City Council meeting. O'Neill moved, Garfunkel seconded establishing a public information date 0 f .Monday, April 13, 1998, to discuss improvements on Strawberry Lane. lVlotion passed 3/0. 12. CONSIDERATION OF A MOTION TO ESTABLISH A PUBLIC HEARING ON AN ORDINANCE AMENDING SECTION 903 - 'VATER USE AND SERVICE AND A RESOLUTION ESTABLISHING A WATER POLICY O'Neill moved, Garfunkel seconded establishing a public hearing on an ordinance amending Section 903 - Water Use and Service for April 13, 1998, at 7:30 p.m. lVIotion passed 3/0. 13. CONSIDERATION OF A MOTION REGARDING AUDIO/VISUAL UPGRADES IN THE COUNCIL CHAMBERS Mayor Dahlberg noted the Council is interested having the regular City Council meetings broadcast live. Brown stated the proposal of Minnetonka Sound and Lighting details the costs involved which results in a total expenditure of $20,923.20. Mayor Dahlberg encouraged residents to bring forward any questions or comments they may have regarding this expenditure. O'Neill moved, Garfunkel seconded approving audio/visual upgrades in the Council Chambers. Motion passed 3/0. 14. ADMINISTRATOR AND STAFF REPORTS A. Staff Report on Development Monitoring Brown stated there is nothing to report at this time. Greg Larson was in attendance and stated silt fences still have not been replaced at the Watten Ponds site. There is also silt fence encompassing a dirt pile at the east side of the NURP pond site which has not been maintained. Councilmember O'Neill noted questions have been raised relative to the Lundgren Brothers site which he visited along with Mayor Dahlberg. Planning Director Nielsen was unable to attend the meeting to address these issues. Mayor Dahlberg commented there was a significant contrast between the Lundgren Brothers site and the Watten Ponds site. . . B. Engineer's Report on Personnel Matter Engineer Brown reported Ralph Wehle, Public Works Light Equipment Operator, has been with the City for 14 years. He will be retiring on March 18, 1998. Brown stated he has been a fantastic employee and will be greatly missed. Mayor DaWberg expressed his appreciation to Mr. Wehle for his years of service. . . . CITY COUNCIL REGULAR lVIEETING MINUTES MARCH 9, 1998 - PAGE 7 Attorney Dean addressed the matter of the liquor store lease at Waterford Center. Mr. Schoenwetter has requested an opportunity to review a memorandum which was prepared by Attorney Dean's office which discusses various legal issues. Attorney Dean felt release of the memorandum would helpful in encouraging further discussions and he recommended the memorandum be released to Mr. Schoenwetter and his attorney. Councilmember Garfunkel noted his agreement. It was the consensus of the Council to release this memorandum to Mr. Schoenwetter. Administrator Hurm noted a letter was received from the City of Mound inquiring if there would be interest in a councilmember attending a meeting relative to a community center. Mayor Dahlberg stated he would like to see additional information and suggested this matter be addressed at one of the scheduled work sessions. He stated given the fact Shorewood has a community center, he would be hesitant to make a financial commitment to a center in Mound. Hurm reported the March 30, 1998 work session is scheduled to discuss the park and trail survey. 15. lVIAYOR & CITY COUNCIL REPORTS Councilrnember O'Neill reported on a meeting which was held with Frank Svoboda, a wetlands expert, on Saturday, March 7, 1998, at 8:30 a.m. Mayor Dahlberg reported he met with Larry Buesgens at Foot Print Lake along with Councilmember O'Neill relative to Mr. Buesgens' concerns the level of the lake is rising as a result of the watershed arrangements in this area. In an effort to determine whether the lake will continue to rise and the rate at which it is rising, Mayor Dahlberg suggested staff inform Mr. Buesgens a storm water management plan is being devised and the situation with the lake will be considered through this work. Brown reported Foot Print Lake does not have an outlet and in talking with the consulting engineer at the time, it was determined during the installation of the Seasons Development that a storm sewer line had crossed Excelsior, but it had collapsed. This engineer had indicate that the water level on Foot Print Lake had dropped down since there was not much stormwater coming through that lake given the collapsed line. The level of the wetland next to the church along the south side of Highway 7, was rising. Because of this, the collapsed line was reconstructed. Brown noted he has discussed this matter with Mr. Buesgens on several occasions and he is in agreement the level of the lake has risen. Seasons Development Mayor Dahlberg requested information regarding the Seasons development relative to the fact the development came into existence in 1994 and started as an age 62 and over development and is now a 55 and older development. In addition, he questioned whether the development started as a single level development and is now a two level development. Mayor Dahlberg stated he would like to know the occupancy rate of the development as well as the average cost per unit, which he : understood started at $120,000 per unit. He questioned whether the units are now priced at an average of $220,000 per unit. Discussion of Amendment Considerations to the Animal Ordinance Mayor Dahlberg reported he has received a complaint from a resident on Noble Road relative to dog droppings which are left in the yard. Hurm stated currently there is not an ordinance relative to this issue, however, several cities in the area do have ordinances in existence and copies of these ordinances were provided to the Council. . . . .' '-l, ~ It CITY COUNCIL REGULAR MEETING MINUTES MARCH 9, 1998 - PAGE 8 It was noted there have been attempts by the Park Commission to address this problem through the use of Mutt Mitts. Councilmember O'Neill suggested referring this matter to the Park Commission for their input. Mayor Dahlberg reported he received a letter from John Joseph, President of the Christmas Lake Homeowner's Association, regarding the outflow area of the lake which tends to accumulate debris. Brown noted there have been problems with beavers clogging this outlet in the past. Public Works routinely visits this site to monitor the situation. He noted there has been an increase in these occurrences. Brown noted staff visits the site every two weeks to monitor the outflow area. He will contact Mr. Joseph and inspect the site. Mayor Dahlberg stated perhaps the beavers will need to be trapped and relocated to prevent future shore damage. Mayor Dahlberg introduced Lauren Nordseth who was present to cablecast the meeting. 16. ADJOURNiVIENT Garfunkel moved, O'Neill seconded adjourning the meeting at 10:08 p.m. subject to the approval of claims. Motion passed 3/0. RESPECTFULLY SUBMITTED, Cheryl WaIlat, Recording Secretary TimeSaver Off Site Secretarial, Inc. S C. HURM, CITY ADMINISTRATOR ,